PROCEEDINGS OF THE PARISH SCHOOL BOARD OF THE PARISH OF EAST FELICIANA, STATE OF LOUISIANA, TAKEN AT A REGULAR MEETING HELD ON MARCH 2, 2010
PROPOSED AGENDA FOR EAST FELICIANA PARISH SCHOOL BOARD
Central Office Board Room, located at 12732 Silliman Street, Town of Clinton, Louisiana
TUESDAY, MARCH 2, 2010 - 5:00 P.M.
1. Call to order
2. Approval of the agenda
3. Approval of the minutes of February 2, 2010, public hearing and regular meeting
4. Special Recognitions
A. Carolyn Ringo, CDL Bus Driver, Clinton Schools Route presentation of Frazier and Crystal Bendily, couple who stopped her to put fire out under school bus on evening of Tuesday, December 1, 2009
B. Helen Williams presentation of Employee of Month for February, 2010
C. Helen Williams presentation of Haiti Relief and Saints Appreciation Day held on Friday, February 5, 2010
5. Communications/Reports
(1) Family of John Thomas, Brother of Cynthia Thomas, CNP Staffer Jackson School Complex; in his passing on Tuesday, February 2, 2010
(2) Family of Brenda Jean Johnson, Sister of Laura Hills, Custodial Staffer, Jackson Elementary; in her passing on Saturday, February 13, 2010
(3) Family of Member Caroline “Muh” Butler, former Mother-In-Law of Rachel Butler, Aide, Clinton Middle School; in her passing on Tuesday, February 16, 2010
(4) Family of Lee Strickland, Brother of Deaki Alyse DeLee, Teacher, Jackson High; Victim of Haiti Earthquake, Tuesday, January 12, 2010
(5) Family of James Leonard Hancock, Father-In-Law of Richard Wright, Supervisor; in his passing on Sunday, February 21, 2010
A. Sales Tax Collections Report
B. Superintendent's Report
CONSENT AGENDA
The following items are considered to be routine and will be enacted with one motion. There will be public discussion on these items, if so requested; after the motion and prior to the vote.
5. Communications/Reports
B. Superintendent’s Report
(1) Request Board authorization for Superintendent Beauchamp, to use his discretion on behalf of the East Feliciana Parish School Board; in receipt and disbursement to Clinton High of $2,000.00 Volunteer Grant from Exxon Mobil
(2) Request Board authorization for Superintendent Beauchamp, to use his discretion on behalf of the East Feliciana Parish School Board; in receipt and disbursement of various donations to Jackson Middle designated for Washington D.C. Trip from the following:
(a) Kathryn Tobin, New York, NY $40.00
(b) David McGovern, Yonkers, NY $250.00
(c) Peter Haarmann, New York, NY $50.00
(d) Robert & Patricia Tarpey, Crestwood, NY $40.00
(e) James & Patricia Leyden, Yonkers, NY $50.00
(f) Rachel Sehgal, Naperville, IL $40.00
(g) Process Thinking, Inc., New York, NY $40.00
(h) Christopher & Catherine Bradley, Eastchester, NY $40.00
(i) Thomas & Susan Hernon, Bellows Falls, VT $40.00
(j) William Feighery, South Bend, IN $40.00
(k) Eugene Donovan, Jr., Yonkers, NY $40.00
(l) Angela Donovan, Yonkers, NY $100.00
(m) Philip Lazzaro, Katonah, NY $250.00
(n) Marcella & James McGovern, Breezy Point, NY $100.00
(o) Gerald & Patricia Padian, NY $100.00
(p) John & Noreen Gallen, Yonkers, NY $40.00
(q) Mary & John McCombe, Crestwood, NY $40.00
(r) John & Grace Feighery, Tukahoe, NY $200.00
(3) Request Board authorization for Superintendent Beauchamp, to use his discretion on behalf of the East Feliciana Parish School Board; in receipt and disbursement of donation to Jackson High of $50.00 Gift Card from Wal-Mart, Zachary, LA designated for positive behavior program
(4) Request for out-of-state travel by Jerry Mack, Asst. Principal, Clinton Elementary to attend National Association of Elementary School Principals (NAESP) Conference, Houston, TX, April 7-11, 2010 {funding: Title I }
(5) Request for out-of-state travel by Andrea Jefferson, Principal, Perlae Shropshire, Literacy Coach and Caroline Kuhn, Teacher, Clinton Elementary to attend International Reading Association (IRA) Annual Conference, Chicago, IL, April 25-28, 2010{funding: Title I}
(6) Request Board approval for out-of-state travel by Vanessa O’Neal Hayes, Technology Coordinator to attend ISTE 2010 Conference, Denver, CO, June 26th - July 1st, 2010 {funding: EETT}
(7) Request for out-of-state travel by Takeshia Williams and Kelly Blikre, Teachers, Clinton Elementary to attend National Council of Teachers of Mathematics (NCTM) 2010 Annual Meeting and Exposition, San Diego, CA, April 21-24, 2010{funding: Title I - Numeracy #114}
7. New Business
B. Review of Proposed 2010-2011 9 & 9½-Month Employees & School Calendar
C. Review of Proposed 2010-2011 10-Month Certificated/Secretaries Calendar
D. Review of Proposed 2010-2011 10-Month Custodians Calendar
E. Review of Proposed 2010-2011 11-Month Employees Calendar
F. Review of Proposed 2010-2011 12-Month Employees Calendar
G. Review of Proposed 2010-2011 12-Month Maintenance & Custodial Calendar
H. Appointment of East Feliciana Parish Textbook Adoption Committee for the Career and Technical Education Adoption Year 2009-2010
8. Personnel
END OF CONSENT AGENDA
6. Old Business
A. Receive report from Superintendent Beauchamp on 2009/2010 Student Counts and tracking of student movement
B. Announcement of meeting place for April 6, 2010 Regular Board Meeting in Jackson, Louisiana
C. Canvas Board Members/Area Press as to receipt/convenience of electronic meeting notifications versus paper/mailed notifications
7. New Business
A. Finance Committee Report
J. Request Board approval of written request for use of facilities by Faith Track Club, Inc. of the Jackson School Complex Track field, restrooms and field house for track meet on Saturday, May 22, 2010 from 7 A.M. until 5:30 P.M.
K. Request Board approval of written request for use of facilities by Faith Track Club, Inc. of the Jackson School Complex Track field weekly (Monday thru Thursday) commencing March 8th, 2010 thru July 22rd, 2010 from 6 P.M. until 7:45 P.M.
9. Receive written request of Teidra Johnson, Parent to appeal expulsion of 8th Grade Student
There were present: School Board Members Mitchell Harrell, Richard Terrell, Elizabeth “Beth” Dawson, Oliver Wingfield, Leon “Sonny” Franklin, J. Curtis Jelks, Michael Bradford, Anthony “Tony” Rouchon, Clay Barksdale and Willie M. Jackson. Board Member Matthew Peterson joined the meeting at 5:12:10 P.M. Absent: Board Member Henry C. Howell, IV. Other Attendees: Douglas Beauchamp, Jr., Superintendent, Irma Lee Bendily, Administrative Assistant and Michael Hughes, 1st Assistant District Attorney 20th JDC.
Board President J. Curtis Jelks asked Board Member Richard Terrell to open the meeting with prayer. Board President J. Curtis Jelks lead the Pledge of Allegiance to The Flag in unison.
The Parish School Board of the Parish of East Feliciana, State of Louisiana, was duly convened as the governing authority of said Parish for school purposes by the Honorable J. Curtis Jelks, President, who announced the purposes of said meeting in accordance with the aforesaid written notice thereof. Board President Jelks stated the Board was ready for transaction of business.
Item 2. Board President Jelks presented Superintendent Beauchamp’s written request for additions to the above agenda, as follows:
CONSENT AGENDA
The following items are considered to be routine and will be enacted with one motion. There will be public discussion on these items, if so requested; after the motion and prior to the vote.
5. Communications/Reports
B. Superintendent’s Report
(2) Request Board authorization for Superintendent Beauchamp, to use his discretion on behalf of the East Feliciana Parish School Board; in receipt and disbursement of various donations to Jackson Middle designated for Washington D.C. Trip from the following:
(s) Kenneth & Linda Bielemeier, Bronxville, NY $40.00
(8) Ratify out-of-state travel by Cedric Anderson, Athletic Director and Clinton High Coaching Staffers: Darius Matthews, Leroy Irvin, Desmond Jefferson, Kintel Scott and Jawaski White, who attended Frank Glazier Mega Coaching Clinic, February 26-28, 2010, Houston, TX {funding source: CHS Athletic Fund}
END OF CONSENT AGENDA
7. New Business
L. Request for use of facilities by Clinton Community Tiger Football Team of the Clinton High Gymnasium for Awards Night on Saturday, March 20, 2010 from 6 P.M. until 7:30 P.M.
Motion by Vice-President Bradford, seconded by Mr. Wingfield to approve the above agenda with written requests for additions.
Board President Jelks then called for any public comment before a vote is taken this motion. Receiving none, Board President Jelks then proceeded with the vote. All yeas. The motion carried. Absent and not voting: Howell and Peterson.
Item 3. Motion by Mr. A. Rouchon, seconded by Miss W. Jackson, to approve the minutes of February 2, 2010, public hearing and regular meeting for publication in the official journal.
Board President Jelks then called for any public comment before a vote is taken on this motion. Receiving none, Board President Jelks then proceeded with the vote. All yeas. The motion carried. Absent and not voting: Howell and Peterson.
Item 4.A. Board President Jelks turned the floor over to Superintendent Beauchamp for presentation of Good Samaritan Award to Frazier and Crystal Bendily, couple who stopped Mrs. Carolyn Ringo School Bus to put fire out under school bus on evening of Tuesday, December 1, 2009.
Item 4.B. Board President Jelks turned the floor over to Helen Williams, Supervisor, for presentation as Employee of the Month for February, 2010 to Ms. Susan Smith, Librarian, Clinton Middle. Terri Adams, Representative of Taylor & Sons presented Ms. Smith with her appreciation plaque and items.
Item 4.C. Board President Jelks turned the floor over to Helen Williams, Supervisor, for presentation of Certificate of Recognition to Mrs. Ella Philson, on behalf of The Enrichment Academy in the staff and students, as being the highest per capita financial contributors to the East Feliciana Parish School District Haiti Relief Saints Appreciation Day. She noted the overall contributions to-date being $3,319.00.
Item 5. Board President Jelks turned the floor over to Superintendent Beauchamp for his presentation.
Superintendent Beauchamp related expression of sympathy on behalf of the Board to the families set out in the above agenda and concluded by requesting a moment of silence.
Item 5.A. Board President Jelks turned the floor over to Superintendent Beauchamp for his presentation on this item.
Superintendent Beauchamp related to Board Members present that the February, 2010 Sales Tax Report for the month of February, 2010 reflects collections at 5% of $409,922.51 and delinquent sales tax collections of $31,801.32.
Board Member Matthew Peterson joined the meeting at this time.
Items 5.B.(1) thru 5.B.(8), Items 7.B. thru H. and indicating no Personnel Items 8. Motion by Mr. A. Rouchon, seconded by Mr. Harrell to approve the Consent Agenda (set out above) as Items 5.B.(1) thru 5.B.(8), Items 7.B. thru H. and indicating no Personnel Items 8., as recommended by Superintendent Beauchamp.
Board President Jelks then called for any public comment before a vote is taken on this motion. After some discussion by Board Member Dawson, along with responses by Superintendent Beauchamp, Board President Jelks then proceeded with the vote by consensus. Absent and not voting: Howell.
Item 6.A. Superintendent Beauchamp presented Board Members present with a handout entitled “Drop Student Report” covering 8/4/09 - 2/18/10 and reviewed same.
After some discussion by Board Members Harrell, Wingfield and Board President Jelks, along with responses by Superintendent Beauchamp, Board President Jelks proceeded with the agenda.
Item 6.B. Superintendent Beauchamp related the April 6, 2010 Regular School Board Meeting will be held at the Jackson Elementary School - “Blue Room” 2nd Floor, located at 3505 Highway 10, Town of Jackson, Louisiana.
Item 6.C. Superintendent Beauchamp canvassed Board Members and Members of Area Press present this evening as to receipt and/or convenience of electronic meeting notifications versus paper and/or mailing notifications. He requested anyone having an e-mail address or other change to contact his office.
After some discussion by Board Members Dawson, Franklin, A. Rouchon, Peterson, Terrell, Harrell, Board President Jelks, along with responses by Superintendent Beauchamp, Board President Jelks received the following motion.
Motion by Mr. Harrell, seconded by Mrs. Dawson, to direct Superintendent Beauchamp to continue with his electronic meeting notifications to Board Members and Area Press.
Board President Jelks then called a Special Board Meeting for Tuesday, March 16, 2010 at 6:00 P.M. here at the School Board Central Office with the items being discussion and action regarding consolidation/non-consolidation proposals in light of projected budget shortfalls and notification to all personnel of initiating a reduction in force (RIF) action utilizing Board Policy File: GBNB, entitled “Reduction In Staff Personnel”.
After some discussion by Vice-President Bradford, Board Member Harrell, Dawson, W. Jackson and Mr. George Johnson, along with responses by Board President Jelks and 1st Asst. D.A. Hughes, Board President Jelks proceeded with the agenda.
Item 7.A. Anthony “Tony” Rouchon, Chairman proceeded with the following presentation from the Finance Committee Meeting held on Thursday, February 18, 2010 at 6:00 P.M. (a copy of which is attached hereto for reference). Chairman A. Rouchon noted all informational Items 7.A.(1) through 7.A.(5).
Items 7.J., 7.K. and 7.L. Motion by Mr. Peterson, seconded by Vice-President Bradford, to approve the written requests for use of facilities as set out on the above agenda.
Board President Jelks then called for any public comment before a vote is taken on this motion. After some discussion by Board Members A. Rouchon, Terrell, Peterson, Harrell, Vice-President Bradford and Board President Jelks, along with responses by 1st. Asst. D.A. Hughes, Board President Jelks then proceeded with the vote. All yeas. The motion carried. Absent and not voting: Howell.
Item 9. Board President Jelks asked if Ms. Teidra Johnson, Parent, was present in the audience at this time for Item 9. Receive written request of Teidra Johnson, Parent to appeal expulsion of 8th Grade Student.
Jackie Lacy, Child Welfare and Attendance Supervisor related the Parent was not in attendance.
There being no further business to come before the Board, a motion for adjournment by Mr. Franklin, seconded by Mr. Wingfield, prevailed until the next regular meeting unless called into special session by the President.
DOUGLAS BEAUCHAMP, JR.,
SECRETARY-TREASURER
J. CURTIS JELKS,
PRESIDENT