PROCEEDINGS OF THE PARISH SCHOOL BOARD OF THE PARISH OF EAST FELICIANA, STATE OF LOUISIANA, TAKEN AT A REGULAR MEETING HELD ON APRIL 6, 2010
PROPOSED AGENDA FOR EAST FELICIANA PARISH SCHOOL BOARD
Jackson Elementary School - “Blue Room” 2nd Floor located at 3505 Highway 10, Town of Jackson, Louisiana
REGULAR BOARD MEETING SCHEDULED FOR TUESDAY, APRIL 6, 2010 - 5:00 P.M.
1. Call to order
2. Approval of the agenda
3. Approval of the minutes of March 2, 2010, regular meeting, March 16, 2010 special meeting and March 30, 2010 special meeting
4. Special Recognitions
A. Bill Dart, Agent and LWCC Representative presentation of Safety Award
B. Helen Williams, Supervisor presentation on Employee of the Month
C. Helen Franklin Williams, Supervisor presentation of 2010/2011 District Teacher of the Year Awards
D. Helen Williams, CNP Supervisor presentation for adoption Louisiana Department of Education Model School Wellness Policy {in re: USDA Team Nutrition Training Grant}
5. Communications/Reports
A. Sales Tax Collections Report
B. Superintendent's Report
(1) Receive update on School Improvement Grant (SIG)
(a) Receive proposal to extend school day/school year for SIG Schools {contingent upon funding of above noted SIG}
CONSENT AGENDA
The following items are considered to be routine and will be enacted with one motion. There will be public discussion on these items, if so requested; after the motion and prior to the vote.
(2) Request Board approval of out-of-state travel by Ann Kent and Samuel Barham to attend Mississippi Association of Independent Schools (MAIS) Administrator’s Conference scheduled for June 2nd - 4th, 2010 in Orange Beach, Alabama {funding source: Title II, Silliman Allotment}
(3) Request Board ratification of Superintendent Beauchamp, using his discretion on behalf of the East Feliciana Parish School Board; in receipt and disbursement of various donations to Jackson Middle as designated for Washington D.C. Trip from the following:
(a) Timothy and Sarah Feighery $165.00
(b) Kenny R. Sanders $50.00
(4) Request Board ratification of Superintendent Beauchamp, using his discretion on behalf of the East Feliciana Parish School Board; in receipt and disbursement of donation from Vincent & Tammie White to Clinton High Track Team
8. Personnel
A. Certificated Resignations:
(1) Cheryl A. Whitfield, Special Education Teacher (c) {effective date: March 19, 2010, (end of work day)}
(2) Louis N. Smith, Teacher (c), Clinton High {effective date: May 27, 2010 (end of work day)}
B. Certificated Job Abandonment:
Brian Rowan, Teacher (PL),Clinton High {effective date: March 16, 2010 (end of work day)}
C. Support Staff Resignation:
Madonna Lane, HQ Paraprofessional, Clinton Elementary {effective date: January 15, 2010 (end of work day)}
END OF CONSENT AGENDA
6. Old Business
Discussion on scheduling Semi-Annual Board Visitation Day for Month of May, 2010
7. New Business
A. Insurance Committee Report
B. Finance Committee Report
8. Personnel
D. Request Board authorization to advertise inside and/or outside District for the following Administrative Positions:
(1) One (1) High School Principal
(2) Two (2) High School Assistant Principals
(3) One (1) Elementary School Principal
(4) One (1) Elementary School Assistant Principal
9. Receive written request of Hanna Hughes, Parent to appeal expulsion of 11th Grade Student
10. Board President Jelks appointment of a three (3) Board Member Committee to tally Superintendent’s Evaluations and take a 15 minute recess for same
Board President Jelks reconvene back into regular session and announce tally of Superintendent’s Evaluation
There were present: School Board Members Mitchell Harrell, Richard Terrell, J. Curtis Jelks, Michael Bradford, Anthony “Tony” Rouchon, Clay Barksdale, Willie M. Jackson and Matthew Peterson. Absent: Board Member Leon “Sonny” Franklin. Other Attendees: Douglas Beauchamp, Jr., Superintendent, Irma Lee Bendily, Administrative Assistant and Michael Hughes, 1st Assistant District Attorney 20th JDC. Board Member Oliver Wingfield joined the meeting during the Pledge of Allegiance to The Flag. Board Member Henry C. Howell, IV. joined the meeting at 5:02:47 P.M. Board Member Elizabeth “Beth” Dawson joined the meeting at 5:13:10 P.M.
Board President J. Curtis Jelks asked Mrs. Sylvia Harrell, Jackson High School Secretary to open the meeting with prayer. Board President J. Curtis Jelks lead the Pledge of Allegiance to The Flag in unison.
The Parish School Board of the Parish of East Feliciana, State of Louisiana, was duly convened as the governing authority of said Parish for school purposes by the Honorable J. Curtis Jelks, President, who announced the purposes of said meeting in accordance with the aforesaid written notice thereof. Board President Jelks stated the Board was ready for transaction of business.
Item 2. Board President Jelks presented Superintendent Beauchamp’s written request for additions to the above agenda, as follows:
REQUEST FOR ADDITIONS
CONSENT AGENDA
The following items are considered to be routine and will be enacted with one motion. There will be public discussion on these items, if so requested; after the motion and prior to the vote.
8. Personnel
C. Support Staff Resignations:
(2) Barisha Anderson, Child Nutrition Program, Clinton Elementary {effective date: Friday, April 9, 2010 (end of work day)}
END OF CONSENT AGENDA
7. New Business
C. Request for use of facilities by Willie Coleman Family Reunion of the Clinton High Parking Lot for Parade Assembly on Saturday, July 3, 2010 from 7 A.M. until Noon Hour
Motion by Vice-President Bradford, seconded by Mr. A. Rouchon to approve the above agenda with written requests for additions.
Board President Jelks then called for any public comment before a vote is taken this motion. Receiving none, Board President Jelks then proceeded with the vote. All yeas. The motion carried. Absent and not voting: Howell, Franklin and Dawson.
Item 3. Motion by Miss W. Jackson, seconded by Mr. A. Rouchon, to approve the minutes of March 2, 2010 regular meeting, March 16, 2010 special meeting and March 30, 2010 special meeting for publication in the official journal.
Board President Jelks then called for any public comment before a vote is taken on this motion. Receiving none, Board President Jelks then proceeded with the vote. All yeas. The motion carried. Absent and not voting: Howell, Franklin and Dawson.
Item 4.A. Board President Jelks turned the floor over to Bill Dart, Agent Dart Insurance for his presentation.
Bill Dart, Agent, Dart Insurance, along with Renee Haynes, Representative of Louisiana Workers' Compensation Corporation presented the Board and Superintendent Beauchamp with a dividend check in the sum of $20,796.00.
Board Member Henry C. Howell, IV joined the meeting at this time.
Ron Bowen, Representative of Louisiana Workers' Compensation Corporation presented the Board and Superintendent Beauchamp with their LWCC Safest 70 Award, noting that of their 20,000 policies issued, only 70 of their policy holders are recognized for the effectiveness of their safety efforts in preventing injuries and controlling costs. He concluded by noting LWCC being appreciative of the integrity and efforts exerted by the East Feliciana Parish School Board in achieving these safety goals.
Item 4.B. Board President Jelks turned the floor over to Helen Williams, Supervisor, for presentation as Employee of the Month for March, 2010 to Ms. Dorothy Turner, Child Nutrition Program Technician at Clinton Elementary. Kim Newman, Representative of Taylor & Sons presented Ms. Turner with her appreciation plaque and items.
Item 4.C. Board President Jelks turned the floor over to Ronald Matherne, Supervisor, for presentation of 2010-2011 Elementary and Middle School District Teachers of the Year, being Sharon White Eames, Teacher, Jackson Elementary and Mary Feighery, Teacher, Jackson Middle School. He concluded his presentation by noting no participation for this recognition was received from either High School.
Item 4.D. Board President Jelks turned the floor over to Helen Williams, CNP Supervisor presentation for adoption Louisiana Department of Education Model School Wellness Policy {in re: USDA Team Nutrition Training Grant}.
Board Member Elizabeth “Beth” Dawson joined the meeting at this time.
Motion by Vice-President Bradford, seconded by Mr. A. Rouchon to adopt the Louisiana Department of Education Model School Wellness Policy {in re: USDA Team Nutrition Training Grant} as presented by Helen Williams, CNP Supervisor.
Board President Jelks then called for any public comment before a vote is taken on this motion. Receiving none, Board President Jelks then proceeded with the vote. All yeas. The motion carried. Absent and not voting: Franklin.
Item 5.A. Board President Jelks turned the floor over to Superintendent Beauchamp for his presentation on this item.
Superintendent Beauchamp related to Board Members present that the Sales Tax Report for the month of March, 2010 reflects collections at 5% of $393,653.79 and delinquent sales tax collections of $27,096.87.
Item 5.B.(1) Superintendent Beauchamp distributed to Board Members present a handout entitled “Louisiana High-Performance School Initiative (HPSI) 1003(g) School Improvement Grants (SIG)” and reviewed same. He indicated this school improvement grant is intended for schools with school performance scores of 75 or lower as determined by the State Department of Education and is due Friday, April 9, 2010. He related Jackson Elementary, Jackson Middle, Jackson High and Clinton Elementary Schools are eligible to participate with this grant, utilizing #4. Transformation Model. He noted that Clinton Middle, Clinton High and Slaughter Schools performance scores are above 75 and not eligible to participate in this grant.
After much discussion by Board Members Howell, Dawson, Vice-President Bradford, Board President Jelks, Teachers, Administrators and audience attendees, along with responses by Superintendent Beauchamp, Superintendent Beauchamp proceeded with his presentation.
Item 5.B.(1)(a) Superintendent Beauchamp related the next issue is an extended school day and/or school year or mandating Monday attendance for low performing students for ½ day and finishing the other ½ day in an existing 5th Day Program(s). He noted either of the extended school day and/or school year or mandating Monday attendance for low performing students is contingent upon funding of the School Improvement Grant (SIG) and 21st CCLC Grant. He noted that of the 160 schools that may make application, only 60 SIG’s to be awarded.
Motion by Mr. A. Rouchon, seconded by Mr. Peterson to authorize Superintendent Beauchamp, to use his discretion on behalf of the East Feliciana Parish School Board, in applying for the Louisiana High-Performance School Initiative (HPSI) 1003(g) School Improvement Grants (SIG) for Jackson Elementary, Jackson Middle, Jackson High and Clinton Elementary Schools.
After some discussion by Board Members Howell, A. Rouchon and Peterson, Board President Jelks, Vice-President Bradford and Mrs. Sylvia Harrell, along with responses by Superintendent Beauchamp. Board President Jelks questioned if that motion includes mandating Monday attendance for low performing students for ½ day and finishing the other ½ day in an existing 5th Day Program(s) subject to funding of the SIG and 21st CCLC Grants?
Board Member A. Rouchon related mandating the extra day of attendance.
Board Member Peterson concurred mandating the extra day of attendance.
Board President Jelks continued with a roll-call vote, as follows:
Yeas: Harrell, Dawson, Wingfield, Jelks, A. Rouchon and Peterson
Opposed: Terrell, Bradford, Barksdale, W. Jackson and Howell
Abstained from voting: None
Absent and not voting: Franklin
Board President Jelks announced by a vote of 6 to 5, with 1 absent and not voting the motion carried.
Items 5.B.(2) thru 5.B.(4) and Personnel Items 8.A.(1), 8.B. and 8.C.(1) and (2) Motion by Mr. A. Rouchon, seconded by Mr. Barksdale to approve the Consent Agenda (set out above) as Items 5.B.(2) thru 5.B.(4) and Personnel Items 8.A.(1), 8.B. and 8.C.(1) and (2), as recommended by Superintendent Beauchamp.
Superintendent Beauchamp clarified that no action is required on Personnel Item 8.A.(2) due to employee rescinding previously submitted resignation.
Board President Jelks then called for any public comment before a vote is taken on this motion. Receiving none, Board President Jelks then proceeded with the vote by consensus. Absent and not voting: Franklin.
Item 6.A. Superintendent Beauchamp presented Board Members present with a proposed school visitation schedule for Friday, April 30, 2010, instead of May, 2010, due to various school carnivals, field days and final exams occurring in the month of May, 2010.
Motion by Mr. Harrell, seconded by Mr. A. Rouchon to approve the School Board Member Visitation Schedule for Friday, April 30, 2010 as prepared by Superintendent Beauchamp.
Board President Jelks then called for any public comment before a vote is taken on this motion. Receiving none, Board President Jelks then proceeded with the vote by consensus. Absent and not voting: Franklin.
Item 7.A. Board President Jelks proceeded with the following presentation from the Insurance Committee Meeting scheduled for Tuesday, March 23, 2010 at 1:00 P.m. (a copy of which is attached hereto for reference). He related that due to lack of a quorum, no business was conducted, but the sole proposal received at committee from Taylor & Sons Insurance, dated March 23, 2010, needs approval.
Motion by Mr. A. Rouchon, seconded by Mr. Peterson to accept the sole proposal received from Taylor & Sons Insurance, dated March 23, 2010, in connection with Item 7.A. to authorize contracting with Taylor & Sons Insurance and Financial Services as the Third Party Administrator for Section 125 (cafeteria plan) administration, TPA services for 403(b)/457 regulations and provider of voluntary benefits (effective dates: July 1, 2010 through June 30, 2011).
Board President Jelks then called for any public comment before a vote is taken on this motion. Receiving none, Board President Jelks then proceeded with the vote, as follows:
Yeas: Harrell, Dawson, Wingfield, Jelks, Bradford, A. Rouchon, Barksdale, W. Jackson, Howell and Peterson
Opposed: Terrell
Abstained from voting: None
Absent and not voting: Franklin
Board President Jelks announced by a vote of 10 to 1, with 1 absent and not voting the motion carried.
Item 7.B. Anthony “Tony” Rouchon, Chairman proceeded with the following presentation from the Finance Committee Meeting scheduled for Thursday, March 30, 2010 at 5:00 P.M. (a copy of which is attached hereto for reference). He related that due to lack of a quorum, no business was conducted at meeting time. He then directed that these items be brought forward to the next Finance Committee Meeting Agenda.
Item 7.C. Motion by Vice-President Bradford, seconded by Mr. A. Rouchon to approve the written request for use of facilities as set out on the above agenda..
Board President Jelks then called for any public comment before a vote is taken on this motion. Receiving none, Board President Jelks then proceeded with the vote by consensus. Absent and not voting: Franklin.
Item 8.D. Motion by Mr. A. Rouchon, seconded by Mr. Barksdale to accept Superintendent Beauchamp’s recommendations on Items 8.D.(1) thru 8.D.(4) to advertise inside and/or outside the District for the Administrative Positions listed on the above agenda.
Board President Jelks then called for any public comment before a vote is taken on this motion. After some discussion by Vice-President Bradford, Board President Jelks, along with responses from Superintendent Beauchamp, Board President Jelks continued with a roll-call vote, as follows:
Yeas: Jelks, A. Rouchon, Barksdale, Howell and Peterson
Opposed: Harrell, Terrell, Dawson, Wingfield, Bradford and W. Jackson
Abstained from voting: None
Absent and not voting: Franklin
Board President Jelks announced by a vote of 5 to 6, with 1 absent and not voting the motion failed.
After some discussion by Board President Jelks, Vice-President Bradford, Board Members Terrell, A. Rouchon, Peterson and Dawson, Mrs. Sylvia Harrell and Ms. Susan Loque, along with responses from Superintendent Beauchamp and 1st Asst. D.A. Hughes indicating a reconsideration motion has to come from a Board Member on the prevailing side that defeated the above motion vote.
Motion by Mrs. Dawson, seconded by Mr. Wingfield, both of whom were on the prevailing side that defeated the original motion set out above, to reconsider Items 8.D.(1) thru 8.D.(4) and accept Superintendent Beauchamp’s recommendations to advertise inside and/or outside the District for the Administrative Positions listed on the above agenda.
Board President Jelks then called for any public comment before a vote is taken on this motion. After some discussion by Vice-President Bradford, Board President Jelks, along with responses from Superintendent Beauchamp, Board President Jelks continued with a roll-call vote, as follows:
Yeas: Dawson, Wingfield, Jelks, A. Rouchon, Barksdale and Peterson
Opposed: Harrell, Terrell, Bradford, W. Jackson and Howell
Abstained from voting: None
Absent and not voting: Franklin
Board President Jelks announced by a vote of 6 to 5, with 1 absent and not voting the reconsideration motion carried.
Item 9. Board President Jelks asked if Ms. Hanna Hughes, Parent, wants Item 9. held in open or closed/executive session?
Ms. Hughes requested closed session.
Motion by Mr. A. Rouchon, seconded by Vice-President Bradford to go into executive session, not to exceed 10 minutes; in connection with Item 9. to Receive written request of Hanna Hughes, Parent to appeal expulsion of 11th Grade Student.
Board President Jelks then called for any public comment before a vote is taken on this motion. Receiving none, Board President Jelks then proceeded with the vote by consensus. Absent and not voting: Franklin.
Board Member Barksdale left the meeting at this time.
Board President Jelks adjourned into executive session.
Board President Jelks reconvened into regular session. Board Members in attendance: Harrell, Terrell, Dawson, Wingfield, Jelks, Bradford, A. Rouchon, W. Jackson, Howell and Peterson. Absent: Franklin and Barksdale.
Motion by Mr. Harrell, seconded by Mr. Wingfield in connection with Item 9. to approve the written request of Hanna Hughes, Parent to appeal expulsion of 11th Grade Student and return the student to his regular high school, with the stipulation that the student completes the previously requested screenings.
Board President Jelks then called for any public comment before a vote is taken on this motion. Receiving none, Board President Jelks then proceeded with the vote by consensus. Absent and not voting: Franklin and Barksdale.
Item 10. Board President Jelks proceeded with Item 10. and appointed Board Members Harrell, Wingfield and Peterson, to calculate the Superintendents’ Evaluations that had been turned in at this time.
Board President Jelks then called a 10 minute recess to tabulate the evaluations.
Board Members Richard Terrell and Henry C. Howell, IV left the meeting at this time.
Board President Jelks reconvened the meeting.
Board Members in attendance: Harrell, Dawson, Wingfield, Jelks, Bradford, A. Rouchon, W. Jackson and Peterson. Board Members absent: Terrell, Franklin, Barksdale and Howell.
Board President Jelks announced the tabulation of the average of the 10 Board Members for Superintendent Evaluations received is 103.9 points, which is scored at above standards; this is the evaluation for 2010. Board Members in attendance concurred.
Board President Jelks called for any public comment. Receiving none, Board President Jelks then proceeded with the agenda.
There being no further business to come before the Board, a motion for adjournment by Mr. Peterson, seconded by Vice-President Bradford, prevailed until the next regular meeting unless called into special session by the President.
DOUGLAS BEAUCHAMP, JR
SECRETARY-TREASURER
.J. CURTIS JELKS
PRESIDENT