2010-05-04

PROCEEDINGS OF THE PARISH SCHOOL BOARD OF THE PARISH OF EAST FELICIANA, STATE OF LOUISIANA, TAKEN AT A REGULAR MEETING HELD ON MAY 4, 2010

PROPOSED AGENDA FOR EAST FELICIANA PARISH SCHOOL BOARD

Central Office Board Room, located at 12732 Silliman Street, Town of Clinton, Louisiana

TUESDAY, MAY 4, 2010 - 5:00 P.M.

1. Call to order

2. Approval of the agenda

3. Approval of the minutes of April 6, 2010, regular meeting

4. Special Recognitions

A. Council 7856 Knights of Columbus presentation of check to Support Services Department

B. Helen Franklin Williams, Coordinator presentation of 2009-2010 Outstanding School Support Employee Awards:

(a) Andrea Sanders, School Secretary, Jackson Elementary

(b) Shirley Moore, Custodian, Jackson Middle

C. Helen Franklin-Williams, Coordinator presentation of Employee of Month - Janice Betrece, Accountant III.

5. Communications/Reports

(1) Family of Eddie Marshall Hopper, Jr., Brother of Jill Jenkins, Contract CDL Bus Driver, Clinton Schools Route, in his passing on Saturday, April 17, 2010

(2) Family of Oscar Lee Bendily, respective Brother and Brother-In-Law of Jody and Irma Lee Bendily, Admn. Asst., in his passing on Tuesday, April 27, 2010

A. Sales Tax Collections Report

B. Superintendent's Report

(1) Consolidated Schools Mascot and School Colors

CONSENT AGENDA

The following items are considered to be routine and will be enacted with one motion. There will be public discussion on these items, if so requested; after the motion and prior to the vote.

6. C. Modify “Request Board approval of out-of-state travel by Ann Kent and Samuel Barham to attend Mississippi Association of Independent Schools (MAIS) Administrator’s Conference scheduled for June 2^nd - 4^th, 2010 in Orange Beach, Alabama {funding source: Title II, Silliman Allotment}” approved at the April 6, 2010 meeting to delete Sam Barham, and add Sharon Kline and one other person to be named.

7. New Business

E. Request Board authorization for Board President and Superintendent of Schools to sign application for the East Feliciana Parish School Board to enroll in Federal Programs for the 2010-2011 Fiscal Year

F. Approval of mandated Special Education Extended School Year Services during the remainder of May, 2010, Months of June and July, 2010 contingent upon approval by State Department of Education

G. Request Board authorization to advertise and e-bid for the following:

(1) Fiscal Agent

(2) Official Journal

(3) Pest Control

(4) Meats (Frozen/Process), Bakery Items, Fruits (Canned/Diced), Vegetables (Canned/Frozen), Cereal Products, Condiments and Spices {Note: Item (4) Food Bids will be valid from 07/01/10 - 12/31/10}

(5) Cleaning Supplies, Paper Goods and Disposables

(6) Milk/Milk Products

(7) Bread/Bread Products

H. Appointment of 2010-2011 Pupil Progression Committee

I. Request Board ratification of Superintendent Beauchamp, using his discretion on behalf of the East Feliciana Parish School Board; in receipt and disbursement of various donations designated for the Drug Free Schools Rally on Saturday, May 1, 2010 at Clinton High School:

(a) Curry Pharmacy, Clinton, LA $100.00

(b) Wal-Mart, Zachary, LA $50.00 Gift Card

END OF CONSENT AGENDA

6. Old Business

A. Board Member Oliver Wingfield request to discuss 1003(g) School Improvement Grants

B. Approval of Adjustments and Interpretation of Board Policy File: GBNB, “Reduction In Force”

7. New Business

A. Policy Review Committee Report

B. Finance Committee Report

C. Announcement of Insurance and Bid Opening Committee Meeting scheduled for Tuesday, May 11, 2010 at 1:30 P.M.

D. Board Member Matthew Peterson request to discuss School Improvement Plans prepared annually by Schools

E. Request for use of facilities by East Feliciana Parish Louisiana Association of Educators of Clinton High School Cafeteria for Meeting on Thursday, May 6, 2010 commencing at 4:15 P.M., furthermore requesting a waiver of all rental fees.

There were present: School Board Members Mitchell Harrell, Richard Terrell, Elizabeth “Beth” Dawson, Leon “Sonny” Franklin, J. Curtis Jelks, Michael Bradford, Anthony “Tony” Rouchon, Willie M. Jackson and Matthew Peterson. Absent: Board Member Clay Barksdale. Other Attendees: Douglas Beauchamp, Jr., Superintendent, Irma Lee Bendily, Administrative Assistant and Michael Hughes, 1^st Assistant District Attorney 20^th JDC. Board Member Henry C. Howell, IV. joined the meeting at 5:02:13 P.M. Board Member Oliver Wingfield joined the meeting at 5:03:33 P.M.

Board President J. Curtis Jelks asked Board Member Mitchell Harrell to open the meeting with prayer. Board President J. Curtis Jelks lead the Pledge of Allegiance to The Flag in unison.

The Parish School Board of the Parish of East Feliciana, State of Louisiana, was duly convened as the governing authority of said Parish for school purposes by the Honorable J. Curtis Jelks, President, who announced the purposes of said meeting in accordance with the aforesaid written notice thereof. Board President Jelks stated the Board was ready for transaction of business.

Item 2. Board President Jelks presented Superintendent Beauchamp’s written request for additions to the above agenda, as follows:

REQUEST FOR ADDITIONS

5. Communications/Reports

(3) Family of Elmenia Thomas Givens, Widow of Mr. Robert Givens, respective Mother and Mother-In-Law of Henry and Edna Lusk Thomas, Title I Director, in her passing on Monday, May 3, 2010

CONSENT AGENDA

The following items are considered to be routine and will be enacted with one motion. There will be public discussion on these items, if so requested; after the motion and prior to the vote.

7. New Business

K. Request for out-of-state travel by Royann Lane, Michelle Gray and Pat St. Germain to attend National 21^st CCLC Summer Institute in Washington, D.C. scheduled for June 20^th - 24^th, 2010 {funding source: 21^st CCLC)

L. Request Board ratification of Superintendent Beauchamp, using his discretion on behalf of the East Feliciana Parish School Board; in receipt and disbursement of various donations to Young Ladies Leadership Conference at Clinton Middle School from the following:

(a) Bestecs of Louisiana LLC $100.00

(b) Roland or Sherry Smith $20.00

END OF CONSENT AGENDA

7. New Business

M. Request for use of facilities by Florida Parishes Youth Sports of the Jackson School Complex Gymnasium for Basketball Practice/Games commencing May 5, 2010 through July 31, 2010, with times to be determined. REQUEST DENIED BY SUPERINTENDENT: Due to moving operations (new flooring project) there will be too much activity, open rooms and areas that are of concern. Also, budget cuts will prevent the school system from funding additional electrical expenses for outside groups.

N. Request of Vice-President Michael Bradford for discussion of Magnet School

O. Request of Board Member Richard Terrell to receive Mr. Robert Flowers, Representative of East Feliciana Parish Concerned Parents Organization, to present petition.

8. Receive written request of Bridget Barker, Parent on enrollment of student

Motion by Vice-President Bradford, seconded by Mr. A. Rouchon to approve the above agenda with written requests for additions.

Board President Jelks then called for any public comment before a vote is taken on this motion. Receiving none, Board President Jelks then proceeded with the vote. All yeas. The motion carried. Absent and not voting: Howell, Barksdale and Wingfield.

Item 3. Motion by Vice-President Bradford, seconded by Miss W. Jackson, to approve the minutes of April 6, 2010 regular meeting for publication in the official journal.

Item 4.A. Board President Jelks turned the floor over to Mr. Martin MacDiarmid with the Council 7856 Knights of Columbus for presentation of check to Support Services Department.

Mr. MacDiarmid made the annual presentation of a check, in the sum of $500.00, from Council 7856 Knights of Columbus to the East Feliciana Parish School Board, as designated toward your Support Services Department and Dr. Wells.

Board Member Henry C. Howell, IV joined the meeting at this time.

Item 4.B. Board President Jelks turned the floor over to Helen Franklin Williams, Coordinator presentation of 2009-2010 Outstanding School Support Employee Awards:

(a) Andrea Sanders, School Secretary, Jackson Elementary

(b) Shirley Moore, Custodian, Jackson Middle

Board Member Oliver Wingfield joined the meeting at this time.

After a photo opportunity with Superintendent Beauchamp, respective Principals and the employees, Board President Jelks proceeded with the agenda.

Item 4.C. Board President Jelks turned the floor over to Helen Williams, Supervisor, for presentation as Employee of the Month for April, 2010 to Janice Betrece, Accountant III at the Central Office. Kim Newman, Representative of Taylor & Sons presented Ms. Turner with her appreciation plaque and items.

Item 5. Board President Jelks turned the floor over to Superintendent Beauchamp for his presentation.

Superintendent Beauchamp related expression of sympathy on behalf of the Board to the families set out in the above agenda and concluded by requesting a moment of silence.

Item 5.A. Board President Jelks turned the floor over to Superintendent Beauchamp for his presentation on this item.

Superintendent Beauchamp related to Board Members present that the Sales Tax Report for the month of April, 2010 reflects collections at 5% of $549,846.17 and delinquent sales tax collections of $10,931.43.

Item 5.B.(1) Superintendent Beauchamp directed Board Members present to copies of a memorandum entitled “School Uniform Guidelines Commencing with 2010/2011 School Year” and reviewed same in connection with our upcoming consolidated schools mascot and school colors. He related leaving it to each school to decide which sub-species of “Tiger” they will use as a mascot. He noted these guidelines go into effect with a favorable ruling from the Federal Courts on our Middle and High School Consolidation request which is scheduled for May 26, 2010.

After some discussion by Vice-President Bradford, Board Members Peterson and Howell, along with responses by Superintendent Beauchamp, Board President Jelks proceeded with the agenda.

Items 6.C., 7.F. thru 7.L., with no Personnel Items on the agenda Motion by Vice-President Bradford, seconded by Mr. A. Rouchon to approve the Consent Agenda (set out above) as Items 6.C., 7.F. through 7.L., with no Personnel Items on the above agenda, as recommended by Superintendent Beauchamp.

Board President Jelks then called for any public comment before a vote is taken on this motion. Receiving none, Board President Jelks then proceeded with the vote by consensus. Absent and not voting: Barksdale.

Item 6.A. Board President Jelks turned the floor over to Board Member Wingfield for his presentation.

Board Member Wingfield related he and other Board Members had received some information the other day which satisfied his curiosity. But he would like to move that in the future we receive more information on a topic, such as this, from the Superintendent before being asked to participate in a Board vote or to make an intelligent decision.

After some discussion by Board President Jelks, Board Members Wingfield, Peterson, Dawson, W. Jackson, Vice-President Bradford, Board President Jelks, along with responses by Superintendent Beauchamp and 1^st Asst. D.A. Hughes, Board President Jelks received the following motion.

Board Member Peterson distributed to Board Members present copies of information looked up by the Jackson High School Faculty and reviewed same.

Motion by Mr. Peterson, seconded by Mr. Terrell to add reconsideration of the 1003(g) Grant to the above agenda.

Board President Jelks then called for any public comment before a vote is taken on this motion. After some discussion by Vice-President Bradford, Board Members Wingfield and Dawson, along with responses by Superintendent Beauchamp and 1^st Asst. D.A. Hughes, Board President Jelks then proceeded with a roll-call vote, as follows:

Yeas: Harrell, Dawson, Wingfield, W. Jackson, Howell and Peterson

Opposed: Terrell, Franklin, Jelks, Bradford, A. Rouchon

Abstained from voting: None

Absent and not voting: Barksdale

Board President Jelks announced by a vote of 6 to 5, with 1 absent and not voting, the motion failed by not receiving a unanimous vote of Board Members present to add an item to the above agenda.

Board Member Peterson then asked to place this item for reconsideration of the 1003(g) School Improvement Grant to the Regular School Board Meeting Agenda.

Board President Jelks turned the floor over to Superintendent Beauchamp for his power point presentation on this item.

Superintendent Beauchamp began his power point presentation which followed a handout entitled “Louisiana High-Performance School Initiative (HPSI) 1003(g) School Improvement Grants (SIG)” dated 4/29/2010. He re-capped that this school improvement grant is intended for schools with school performance scores of 75 or lower as determined by the State Department of Education and was due Friday, April 9, 2010. He related Jackson Elementary, Jackson Middle, Jackson High and Clinton Elementary Schools are eligible to participate with this grant, utilizing #4, Transformation Model. He noted that Clinton Middle, Clinton High and Slaughter Schools performance scores are above 75 and not eligible to participate in this grant.

Item 6.B. Motion by Mr. A. Rouchon, seconded by Mrs. Dawson to accept Superintendent Beauchamp’s recommendations and approve adjustments and interpretation of Board Policy File: GBNB, “Reduction In Force”.

Board President Jelks then called for any public comment before a vote is taken on this motion. After some discussion by Vice-President Bradford and Board Member Terrell, along with responses by Superintendent Beauchamp and 1^st Asst. D.A. Hughes makes a notation in the Policy Manual as to this Board Action, Board President Jelks then proceeded with the vote, as follows:

Yeas: Harrell, Dawson, Wingfield, Franklin, Jelks, A. Rouchon, W. Jackson, Howell and Peterson

Opposed: Terrell and Bradford

Abstained from voting: None

Absent and not voting: Barksdale

Board President Jelks announced by a majority vote of 9 to 2, with 1 absent and not voting, the motion carried.

Item 7.A. Leon “Sonny” Franklin, Chairman proceeded with the following presentation from the Policy Review Committee Meeting held on Thursday, April 29, 2010 at 4:30 P.M. (a copy of which is attached hereto for ref.).

Motion by Mr. A. Rouchon, seconded by Mr. Wingfield to waive the oral reading and accept Item 7.A.(1) proposed 2009 Louisiana Legislative changes, revisions and new Board Policies as follows:

(a) File: DFL, entitled “Investments”

(b) NEW Board Policy File: EBBA, entitled “Fire Prevention”

(d) File: IDDE, entitled “Student Driver Training”

(e) NEW Board Policy File: JBH, entitled “Attendance Reports for Student Drivers” with cross reference to Board Policy File: IDDE

(f) File: JBCC, entitled “Student Assignment”

(g) File: JGB, entitled “School Wellness”

(h) File: JR, entitled “Student Records”

as a 1^st reading at the upcoming May 4, 2010 Regular Board Meeting. Further to bring same back to the upcoming June 1, 2010 Regular Board Meeting for a 2^nd reading and adoption as Policy.

Motion by Mr. A. Rouchon, seconded by Mr. Wingfield in connection with Item 7.A.(2) to waive the oral reading and accept Item 2. recommended revisions to Board Policy File: JCDB, entitled “Student Dress Code” to comply with Consolidated Schools Colors, as a 1^st reading at the upcoming May 4, 2010 Regular Board Meeting. Further to bring same back to the upcoming June 1, 2010 Regular Board Meeting for a 2^nd reading and adoption as Policy.

Board President Jelks then called for any public comment. Receiving none, Board President Jelks then proceeded with the vote, as follows:

Yeas: Harrell, Terrell, Dawson, Wingfield, Franklin, Jelks, A. Rouchon, W. Jackson, Howell and Peterson

Opposed: Bradford

Abstained from voting: None

Absent and not voting: Barksdale

Board President Jelks announced by a majority vote of 10 to 1, with 1 absent and not voting the motion carried.

Item 7.B. Anthony “Tony” Rouchon, Chairman proceeded with the following presentation from the Finance Committee Meeting scheduled for Thursday, April 29, 2010 at 5:30 P.M. (a copy of which is attached hereto for reference). He noted the informational items as 1. through 4. and 7. He then proceeded with the remaining items needing Board action.

Motion by Mr. Harrell, seconded by Mr. Peterson to accept the Finance Committee resolution in connection with Item 7.B.5. authorizing Superintendent Beauchamp, to use his discretion on behalf of the East Feliciana Parish School Board, in contracting with the East Feliciana Parish Police Jury in connection with the annual Single Sales Tax Collection Agreement (a copy of which is attached hereto for reference).

Board President Jelks then called for any public comment before a vote is taken on this motion. Receiving none, Board President Jelks then proceeded with the vote by consensus. All yeas. The motion carried. Absent and not voting: Barksdale.

Motion by Mr. Peterson, seconded by Mr. Franklin to accept the Finance Committee recommendation in connection with Item 7.B.6. to receive the 2010-2011 Salary Schedules at the May 4, 2010 Regular Board Meeting. Further to bring same back to the upcoming June 1, 2010 Regular Board Meeting for adoption.

Motion by Mr. Peterson, seconded by Vice-President Bradford to receive preliminary report by Brent Fazende, Timber Agent, of cruised timber on Section 16 Lands of Pace Road and Plank Road Tracts. Further authorizing Superintendent Beauchamp, to use his discretion on behalf of the East Feliciana Parish School Board, along with Brent Fazende, Timber Agent, to let out for bids cruised timber on Section 16 Lands of Pace Road and Plank Road Tracts, subject to review with the State Land Office in connection with same.

Board President Jelks then called for any public comment before a vote is taken on this motion. After some discussion by 1^st Asst. D.A. Hughes, along with responses from Superintendent Beauchamp, Board President Jelks then proceeded with the vote by consensus. All yeas. The motion carried. Absent and not voting: Barksdale.

Item 7.D. Board Member Matthew Peterson lead the discussion on School Improvement Plans that are prepared annually by the Schools. He noted having received the information before Superintendent Beauchamp before hand on this item. After some responses from Superintendent Beauchamp and Director Edna Thomas as to School Improvement Plans being due June 1, 2010 and further discussion by Vice-President Bradford, and responses from Superintendent Beauchamp, Board President Jelks proceeded with the agenda.

Item 7.E. Motion by Mr. A. Rouchon, seconded by Mr. Peterson to approve the written request for use of facilities from the East Feliciana Parish LAE group as set out on the above agenda.

Item 7.C. Board President Jelks returned to Item 7.C. and announced scheduling an Insurance and Bid Opening Committee Meeting for Tuesday, May 11, 2010 at 1:30 P.M. Board President Jelks noted Items 7.F. through 7.L. were taken care of above with the Consent Agenda and proceeded with the agenda.

Item 7.M. Motion by Mr. A. Rouchon, seconded by Mr. Wingfield to take no action on this request for use of facilities. Thus, accepting Superintendent Beauchamp’s recommendation to deny the written request for use of facilities from Florida Parishes Youth Sports as set out on the above agenda. Further noting the request is denied due to moving operations (new flooring project) there will be too much activity, open rooms and areas that are of concern. Also, budget cuts will prevent the school system from funding additional electrical expenses for outside groups.

Board President Jelks then called for any public comment before a vote is taken on this motion. After some discussion by Board Member Harrell, along with responses from Superintendent Beauchamp, Board President Jelks then proceeded with the vote by consensus. Absent and not voting: Barksdale.

Item 7.N. Vice-President Bradford lead the discussion on a Magnet School for area Gifted and Talented Students. After responses from Superintendent Beauchamp indicating the School System only serves between 10 and 15 students with 1 Gifted and Talented Teacher who travels between Schools, additional discussion by Board Members Peterson, Dawson, Vice-President Bradford, along with responses by Superintendent Beauchamp, Board President Jelks proceeded with the agenda.

Item 7.O. Board President Jelks turned the floor over to Board Member Richard Terrell for his presentation on this item, noting a 3-minute time limit for Mr. Flowers presentation.

Board Member Richard Terrell turned the floor over to Mr. Robert Flowers, Representative of the East Feliciana Parish Concerned Parents Organization, to present a petition to the Board.

Mr. Robert Flowers related intending to bring before the Board tonight is that we have generated some petitions in opposition to the consolidations and we would like to present those to the Superintendent tonight.

Vice-President Bradford related Mr. Bennett has those petitions.

Board President Jelks turned the floor over to Mr. James Bennett who then hand delivered petitions in opposition to the consolidations to Superintendent Beauchamp, relating they have approximately 900 signatures of voters from the Parish and that is against the consolidation.

Board Member Franklin left the meeting at this time.

Item 8. Board President Jelks asked if Ms. Bridget Parker, Parent, wants Item 8. held in open or closed/executive session?

Ms. Parker requested closed session.

Motion by Mr. Peterson, seconded by Mr. Wingfield to go into executive session, in connection with Item 8. to Receive written request of Bridget Barker, Parent on enrollment of student.

Board President Jelks adjourned into executive session.

Board Member Franklin rejoined the meeting during the executive session.

Board President Jelks reconvened into regular session. Board Members in attendance: Harrell, Terrell, Dawson, Wingfield, Franklin, Jelks, Bradford, A. Rouchon, W. Jackson, Howell and Peterson. Absent: Barksdale.

Motion by Vice-President Bradford, seconded by Miss W. Jackson in connection with Item 8. to approve the written request of Bridget Barker, Parent to enroll student in Alternative School for the remainder of the 2009/2010 School Year, with the stipulation that the student continue with court directives. Additionally, directing Bridget Barker, Parent to bring student, with written recommendations from the Alternative School, back before the School Board at the September 7, 2010 Regular Board Meeting to review student placement for remainder of 2010/2011 School Year.

There being no further business to come before the Board, a motion for adjournment by Mr. Franklin, seconded by Mr. Howell, prevailed until the next regular meeting unless called into special session by the President.

DOUGLAS BEAUCHAMP, JR.

SECRETARY-TREASURER

J. CURTIS JELKS

PRESIDENT