2010-07-06

PROCEEDINGS OF THE PARISH SCHOOL BOARD OF THE PARISH OF EAST FELICIANA, STATE OF LOUISIANA, TAKEN AT A REGULAR MEETING HELD ON JULY 6, 2010

PROPOSED AGENDA FOR

EAST FELICIANA PARISH SCHOOL BOARD

Slaughter Town Hall, located at

3337 Church Street, Town of Slaughter, Louisiana

TUESDAY, JULY 6, 2010 - 5:00 P.M.

1. Call to order

2. Approval of the agenda

3. Approval of the minutes of June 1, 2010, regular meeting, June 22, 2010, public hearing and June 22, 2010, special meeting

4. Special Recognitions

5. Communications/Reports

Expressions of sympathy on behalf of the Board, to the following:

Family of Mr. Huey Perry Spears, Father of Darren Matthews, Paraprofessional, Clinton Middle; in his passing on Thursday, June 10, 2010

A. Sales Tax Collections Report

B. Superintendent's Report

(1) Adoption of 2010-2011 School Board Meeting Schedule

(2) Receive minute entry to reflect Board Members Continuing Education Credits in accordance with La. R.S. 17:53 Requirements

(3) Receive report of School Health Clinics for 2009-2010 School Year

(4) Receive power point on District Test Scores

(5) Request Board ratification of Superintendent Beauchamp, using his discretion on behalf of the East Feliciana Parish School Board; in receipt and disbursement of donation by Community Coffee in the sum of $1,416.80 to Slaughter Elementary

6. Old Business

Receive update on approved Louisiana High Performance Schools Initiative (HPSI) funded by 1003(g) School Improvement Grants (SIG)

7. New Business

A. Policy Review Committee Report

B. Bid Opening Committee Report

C. Finance Committee Report

D. Request Board approval of Career and Technical Textbook Adoption List

8. Personnel

A. Certificated Resignations:

(1) Catherine Taylor, Teacher (c), Clinton Middle {effective date: May 27, 2010 (end of work day)}

(2) Marlana Bowen, Teacher (c), Slaughter Elementary {effective date: May 27, 2010 (end of work day)}

(3) Tongia B. Sanders, Teacher (c), Clinton High {effective date: May 27, 2010 (end of work day)}

B. 2010/2011 Lists of 9, 10, 11 and 12 Month Certificated and Support Staff Employees

There were present: School Board Members Oliver Wingfield, Leon “Sonny” Franklin, J. Curtis Jelks, Anthony “Tony” Rouchon, Clay Barksdale, Willie M. Jackson and Matthew Peterson. Board Member Richard Terrell joined the meeting at 5:03:50 P.M. Vice-President Michael Bradford joined the meeting at 5:12:41 P.M. Board Member Henry C. Howell, IV joined the meeting at 5:17:41 P.M. Board Members absent: Mitchell Harrell and Elizabeth “Beth” Dawson. Other Attendees: Douglas Beauchamp, Jr., Superintendent, Irma Lee Bendily, Administrative Assistant and Michael Hughes, 1^st Asst. D.A. 20^th JDC.

Board President J. Curtis Jelks opened and chaired the meeting and asked Board Member Oliver Wingfield to open the meeting with prayer. Board President Jelks lead the Pledge of Allegiance to The Flag in unison.

The Parish School Board of the Parish of East Feliciana, State of Louisiana, was duly convened as the governing authority of said Parish for school purposes by Board President Jelks, who announced the purposes of said meeting in accordance with the aforesaid written notice thereof. Board President Jelks stated the Board was ready for transaction of business.

Item 2. Board President Jelks presented Superintendent Beauchamp’s written requests for additions to the above agenda, as follows:

REQUEST FOR ADDITIONS

7. New Business

E. Request for use of facilities by Clinton Community Football/Cheerleaders of the Clinton Elementary School Campus and one set of restrooms, being Monday, July 26, 2010 and Tuesday, November 30, 2010 from 4:00 P.M. until 6:30 P.M. {Subject to approval of CES Principal-Appointee Jerry Mack at Item 8.B. below}

F. Receive for adoption “East Feliciana Parish Schools Code of Conduct & Discipline Policy 2010-2011 School Year” student handbook as prepared by CWA Supervisor Jackie Lacy

8. Personnel

B. Revised 2010/2011 Lists of 9, 10, 11 and 12 Month Certificated and Support Staff Employees {dated: 07/06/10}

Superintendent Beauchamp reviewed revisions dated 07/06/10 at Item 8.B. 2010/2011 Lists of 9, 10, 11 and 12 Month Certificated and Support Staff Employees and noted an oral addition of Bobby Washington, Principal, East Feliciana High School, 12-Month Position. He also noted addition of Item 5.B.(6) Request for out-of-state travel for Clinton Elementary field trip to Orlando, Florida.

Board Member Richard Terrell joined the meeting at this time.

Motion by Mr. A. Rouchon, seconded by Mr. Peterson to approve the above agenda with Superintendent Beauchamp’s written and oral requests for additions.

Board President Jelks then asked for any public comment before a vote is taken on this motion. Receiving none, Board President Jelks then proceeded with the vote. All yeas. The motion carried. Absent and not voting: Harrell, Dawson, Bradford and Howell.

Item 3. Motion by Mr. Wingfield, seconded by Mr. Peterson, to approve the minutes of June 1, 2010 regular meeting, June 22, 2010 public hearing and June 22, 2010 special meeting minutes for publication in the official journal.

Item 4. Board President Jelks turned the floor over to Dr. Devillier with the Extension Service.

Dr. Devillier announced that Dr. Ken Spoto, 4-H Agent has retired and we are accepting applications for that position until close of business on July 9, this Friday. He noted hoping to have that filled by August 1, but may not occur until September 1.

Item 5. Board President Jelks turned the floor over to Superintendent Beauchamp.

Superintendent Beauchamp related expressions of sympathy on behalf of the Board to the family listed above. Superintendent Beauchamp concluded his presentation by requesting a moment of silence. Amen.

Board Member Matthew Peterson left the meeting at this time.

Item 5.A. Board President Jelks turned the floor over to Superintendent Beauchamp.

Superintendent Beauchamp related to Board Members present that the June, 2010 Sales Tax Report reflects collections at 5% of $458,386.40 and delinquent sales tax collections of $17,250.39.

Item 5.B.(1) Superintendent Beauchamp directed Board Members to the proposed 2010-2011 School Board Meeting Schedule with continuance of alternative locations in Jackson and Slaughter on a Quarterly basis.

Board President Jelks called for a motion.

Motion by Mr. A. Rouchon, seconded by Mr. Franklin to adopt the 2010-2011 School Board Meeting Schedule with continuance of scheduled meetings at alternative locations in Jackson and Slaughter on a Quarterly basis.

Item 5.B.(2) Motion by Mr. A. Rouchon, seconded by Mr. Wingfield to accept as a minute entry chart (a copy of which is attached hereto for reference) reflecting Board Members Continuing Education Credits in accordance with La. R.S. 17:53 Requirements prepared by Superintendent Beauchamp dated 6/16/10.

Item 5.B.(3) Superintendent Beauchamp reviewed with Board Members present a chart entitled “Comparative Analysis of Coordinator School Health in East Feliciana Parish Schools 2007-2010" as compiled by RKM School Clinic Staffers.

Item 5.B.(4) Superintendent Beauchamp reviewed with Board Members present a power point presentation entitled “iLEAP, LEAP & GEE 2010 Spring Test Results East Feliciana Parish” as prepared by Ruth Dart, District Test Coordinator and Knight Roddy, Ph.D.

Vice-President Michael Bradford joined the meeting during Item 5.B.(4).

Board Member Henry C. Howell, IV joined the meeting during Item 5.B.(4).

After some discussion by Board Member Terrell, Rev. Greenup, along with responses by Superintendent Beauchamp, Board President Jelks proceeded with the agenda.

Item 5.B.(5) Motion by Vice-President Bradford, seconded by Mr. A. Rouchon to ratify Superintendent Beauchamp, using his discretion on behalf of the East Feliciana Parish School Board; in receipt and disbursement of donation by Community Coffee in the sum of $1,416.80 to Slaughter Elementary.

Item 5.B.(6) Motion by Mr. Barksdale, seconded by Mr. A. Rouchon to approve the request for out-of-state travel for Clinton Elementary field trip to Orlando, Florida.

Item 6. Superintendent Beauchamp related to Board Members present that we finally got the information for the School Improvement Grants and we were funded for all four (4) schools. He recognized the group that worked on those applications and turned the floor over to Jackson Elementary Principal Megan Phillips for a brief synopsis of how many state wide applications were reviewed and how we did state wide.

Principal Phillips related there were 118 applications, of which 32 grants were awarded with Jackson Elementary receiving the highest score in the State, with the others being the 10^th, 17^th and 25^th. She noted for the record that East Baton Rouge, Pointe Coupee, Baker, Iberville and St. Helena Districts applied for the Grants and none of those Districts got funded. She noted almost all of the other Grants went to different Recovery School Districts and there only like four other Districts to be funded.

Superintendent Beauchamp related that comes out for the East Feliciana High School at $1,201,216.22 over 3 years, for Clinton Elementary at $1,211,756.76 over 3 years, for Jackson Elementary at $720,810.81 over 3 years and Jackson Middle School at $893,918.92 over 3 years. So that money will allow us to bring back some RIF employees.

Board President Jelks called for a round of applause, then proceeded with the agenda.

Item 7.A. Leon “Sonny” Franklin, Chairman proceeded with the following presentation from the Policy Review Committee Meeting held on Thursday, June 10, 2010 at 1:37:22 P.M. (a copy of which is attached hereto for reference).

Motion by Mr. A. Rouchon, seconded by Mr. Howell to waive the oral reading and accept Item 7.A.1. proposed written and/or oral revisions and/or additions to Board Policy File: JCDAE, formerly entitled “Electronic Telecommunication Devices,” now entitled “Student Use Of Personal Electronic Devices,” as a 1^st reading at the upcoming July 6, 2010 Regular Board Meeting. Further to bring same back to the upcoming August 3, 2010 Regular Board Meeting for a 2^nd reading and adoption as Policy.

Motion by Mr. A. Rouchon, seconded by Mr. Barksdale to waive the oral reading and accept Item 7.A.2. recommended revisions to Board Policy File: JCDB, entitled “Student Dress Code” as it pertains to “Facial Hair,” as a 1^st reading at the upcoming July 6, 2010 Regular Board Meeting. Further to bring same back to the upcoming August 3, 2010 Regular Board Meeting for a 2^nd reading and adoption as Policy.

Motion by Mr. A. Rouchon, seconded by Mr. Barksdale to waive the oral reading and accept Item 7.A.3. recommended written and/or oral revisions and/or additions to Board Policy File: BBC, entitled “Board Committees” as it pertains to Board President being a substitute for any Committee Member who is not present and the Committee Member shall notify the Superintendents’ Office if they cannot attend a scheduled meeting, as a 1^st reading at the upcoming July 6, 2010 Regular Board Meeting. Further to bring same back to the upcoming August 3, 2010 Regular Board Meeting for a 2^nd reading and adoption as Policy.

Board President Jelks then asked for any public comment before a vote is taken on this motion. Receiving none, Board President Jelks then proceeded with the following vote:

Yeas: Terrell, Wingfield, Franklin, Jelks, A. Rouchon, Barksdale, W. Jackson and Howell

Opposed: Bradford

Absent during voting: None

Absent and not voting: Harrell, Dawson and Peterson.

Board President Jelks announced by a majority vote of 8 to 1, with 3 absent and not voting, the motion carried.

Item 7.B. Motion by Miss W. Jackson, seconded by Mr. A. Rouchon to accept the Bid Opening Committee recommendation from June 8, 2010, Item 7.B.1. to accept the 2010-2011 Fiscal Agency Contract Participation Agreement between Landmark Bank, Feliciana Bank & Trust Company and The Highlands Bank with the East Feliciana Parish School Board. Subject to a review by the Board’s Legal Advisor and all things are found to be in order. Further authorizing Board President J. Curtis Jelks and Douglas Beauchamp, Jr., Superintendent of Schools to sign same on behalf of the East Feliciana Parish School Board.

Motion by Vice-President Bradford, seconded by Miss W. Jackson to accept the Bid Opening Committee recommendation from June 8, 2010, Item 7.B.2. to authorize Superintendent Beauchamp, to use his discretion on behalf of the East Feliciana Parish School Board; in contracting with the sole source provider of the Louisiana Suburban Press, representing The Watchman; to serve as Official Journal from July 1, 2010 through June 30, 2011.

Motion by Vice-President Bradford, seconded by Miss W. Jackson to accept the Bid Opening Committee recommendation from June 8, 2010, in connection with Item 7.B.3.(a) to authorize Superintendent Beauchamp to contract with the sole bidder Chip’s X-Pert Pest Control for Pest Control for 2010-201 FY.

Motion by Vice-President Bradford, seconded by Mr. A. Rouchon to accept the Bid Opening Committee recommendation from June 8, 2010, to take all bids received, opened and read aloud; in connection with Item 7.B.3.(b) whereby Superintendent Beauchamp reviewed breakdown line item bid data provided by Helen Franklin Williams, Child Nutrition Program Supervisor, in awarding Item 7.B.3.(b) for the 2010-2011 SY {Note:* Item 7.B.3.(b) shall be considered from July 1, 2010 thru June 30, 2011.} to the respective low bidders of Borden Milk Products, LP for whole milk, skim milk, low-fat milk and to Kleinpeter Farms Dairy, LLC for chocolate milk, strawberry milk and 1% low fat milk

Board President Jelks then asked for any public comment before a vote is taken on this motion. After some discussion by Milk Representatives Martone and Domengeaux, Chairman Howell, Board Members Terrell and Barksdale, along with responses by Superintendent Beauchamp, Board President Jelks then proceeded with the vote. All yeas. The motion carried. Absent and not voting: Harrell, Dawson and Peterson.

Motion by Mr. Franklin, seconded by Mr. Wingfield to accept the Bid Opening Committee recommendation from June 8, 2010, to take all bids received, opened and read aloud; in connection with Item 7.B.3.(c) whereby Superintendent Beauchamp reviewed breakdown line item bid data provided by Helen Franklin Williams, Child Nutrition Program Supervisor, in awarding Item 7.B.3.(b) for the 2010-2011 FY/SY {Note:* Item 7.B.3.(b) shall be considered from July 1, 2010 thru June 30, 2011.} to the sole responsive bidder Interstate Brand Company, a/k/a IBC Sales Corp.

Motion by Mr. A. Rouchon, seconded by Mr. Wingfield to accept the Bid Opening Committee recommendation from June 8, 2010, to take all bids received, opened and read aloud; in connection with Item 7.B.3.(c) whereby Superintendent Beauchamp reviewed breakdown line item bid data provided by Helen Franklin Williams, Child Nutrition Program Supervisor, in awarding Item 7.B.3.(c) for the 2010-2011 FY/SY {Note:* Item 7.B.3.(c) shall be considered from July 1, 2010 thru June 30, 2011.} to the sole responsive bidder Interstate Brand Company, a/k/a IBC Sales Corp.

Motion by Mr. Wingfield, seconded by Mrs. Dawson to accept the Bid Opening Committee recommendation from June 8, 2010, to take all bids received, opened and read aloud; in connection with Item 7.B.3.(d) whereby Superintendent Beauchamp reviewed breakdown line item bid data provided by Helen Franklin Williams, Child Nutrition Program Supervisor, in awarding Item 7.B.3.(d) for the 2010-2011 FY with the respective terms ending December 31, 2010 and/or June 30, 2011, to the lowest responsive respective bidders of The Merchants Company, Natchez, MS and J.E. Hicks, Natchez, MS.

Motion by Vice-President Bradford, seconded by Mr. A. Rouchon to accept the Bid Opening Committee recommendation from June 8, 2010, to take all bids received, opened and read aloud; in connection with Item 7.B.3.(e) whereby Superintendent Beauchamp reviewed breakdown line item bid data provided by Helen Franklin Williams, Child Nutrition Program Supervisor, in awarding Item 7.B.3.(e) for the 2010-2011 FY being July 1, 2010 thru June 30, 2011, to the lowest responsive respective bidders of Am Sam, Harahan, LA and Economical Janitorial Supplies, Harahan, LA.

Item 7.C. Anthony “Tony” Rouchon, Chairman proceeded with the following presentation from the Finance Committee Meeting scheduled for Tuesday, June 22, 2010 at 5:30:20 P.M. (a copy of which is attached hereto for reference). He noted all Items as 1. through 4. as informational, requiring no Board action.

Item 7.D. Motion by Mr. Franklin, seconded by Miss W. Jackson to approve the “East Feliciana Parish Schools Career and Technical Education Courses Textbook Adoption 2009-2010" (a copy of which is attached hereto for reference) as prepared by Mrs. Ruth Dart and approved by Superintendent Beauchamp.

Item 7.E. Motion by Vice-President Bradford, seconded by Miss W. Jackson to approve the written request for use of facilities by Clinton Community Football/Cheerleaders of the Clinton Elementary School Campus and one set of restrooms, being Monday, July 26, 2010 and Tuesday, November 30, 2010 from 4:00 P.M. until 6:30 P.M. {Subject to approval of CES Principal-Appointee Jerry Mack at Item 8.B. below.}

Item 7.F. Motion by Mr. A. Rouchon, seconded by Mr. Barksdale to adopt the “East Feliciana Parish Schools Code of Conduct & Discipline Policy 2010-2011 School Year”student handbook as prepared by CWA Supervisor Jackie Lacy, subject to Superintendent Beauchamps’ recommendations as to changes, addendums and Legislative changes in regards to Attendance and Policies changes subject to second reading at upcoming August 3, 2010 Regular School Board Meeting.

Item 8.A. and 8.B. Board President Jelks called for a motion to receive Personnel Items as set out on the above agenda.

Motion by Vice-President Bradford, seconded by Mr. A. Rouchon, to accept Superintendent Beauchamp’s recommendations in connection with Personnel Items 8.A. and 8.B., listed above.

Board President Jelks then asked Board Members to check the personnel items for relatives. Board President Jelks then called for any public comment before a vote is taken on this motion. Receiving none, Board President Jelks then proceeded with the vote, as follows:

Yeas: W. Jackson, A. Rouchon, Bradford, Jelks, Franklin, Wingfield

Opposed: None

Abstained from voting: Howell, Barksdale and Terrell in so far only as to Item 8.B. pertains to family members

Absent and not voting: Harrell, Dawson and Peterson

Board President Jelks announced by a majority vote of 6 to 0, with 3 abstentions, with 3 absent and not voting; the motion carried.

There being no further business to come before the Board, a motion for adjournment by Mr. A. Rouchon, seconded by Vice-President Bradford, prevailed until the next regular meeting unless called into special session by the President.

J. CURTIS JELKS, PRESIDENT

DOUGLAS BEAUCHAMP, JR., SECRETARY-TREASURER