PROCEEDINGS OF THE PARISH SCHOOL BOARD OF THE PARISH OF EAST FELICIANA, STATE OF LOUISIANA, TAKEN AT A REGULAR MEETING HELD ON AUGUST 3, 2010
PROPOSED AGENDA FOR
EAST FELICIANA PARISH SCHOOL BOARD
Central Office Board Room, located at
12732 Silliman Street, Town of Clinton, Louisiana
TUESDAY, AUGUST 3, 2010 - 5:00 P.M.
1. Call to order
2. Approval of the agenda
3. Approval of the minutes of July 6, 2010 regular meeting
4. Special Recognitions
A. Louisiana State Department of Education recognition of area schools which achieved Recognized or Exemplary Academic Growth based on 2009 School Performance Scores, being: Clinton High School, Jackson Middle School and Slaughter Elementary School
5. Communications/Reports
A. Sales Tax Collections Report
B. Superintendent's Report
(1) Receive 2010 East Feliciana Parish Cooperative Extension Service Mid-Year Report
A. Policy Review Committee request to waive the oral reading and accept recommended revisions and/or deletions as 2nd Readings and adoption as Policy:
(1) Revisions and/or additions to Board Policy File: JCDAE, entitled “Electronic Telecommunication Devices”
(2) Revisions to Board Policy File: JCDB, entitled “Student Dress Code” as it pertains to “Facial Hair”
(3) Revisions to Board Policy File: BBC, entitled “Board Committees” as it pertains to Board President being a substitute for any Committee Member who is not present
B. Update on Slaughter Community Charter School Opening
CONSENT AGENDA
The following items are considered to be routine and will be enacted with one motion. There will be public discussion on these items, if so requested; after the motion and prior to the vote.
5. Communications/Reports
B. Superintendent’s Report
(2) Request Board ratification of Superintendent Beauchamp’s, use of his discretion on behalf of the East Feliciana Parish School Board, in acceptance of donation in the sum of $200.00 from Northwestern Community College, a subsidiary of Connecticut Community Colleges, Windsted, CT for Clinton Elementary as designated for classroom expenses of Kaye Wickman, Teacher
(3) Request Board authorization for Superintendent Beauchamp to use his discretion on behalf of the East Feliciana Parish School Board, in acceptance of donated classroom library books, valued at $700.00, to the East Feliciana Middle School from Holmes Educational Consultants, Baton Rouge, LA
(4) Request Board ratification of Superintendent Beauchamp, using his discretion on behalf of the East Feliciana Parish School Board; in receipt and disbursement of donation by Box Tops for Education in the sum of $559.00 to Slaughter Elementary
(5) Request Board approval of proposed out-of-state travel by Royann Lane, Homeless Liaison, to attend 22nd Annual National Association for Education of Homeless Children and Youth (NAEHCY), scheduled for November 6th thru 9th, 2010 in Houston, TX {funding source: Homeless}
7. New Business
B. Adoption of Financial and Compliance Resolution and Louisiana Compliance Questionnaire (For Audit Engagements of Government Entities)
C. Adoption of 2010-2011 Pupil Progression Plan as prepared under direction of Ruth Dart, Pupil Progression Coordinator
8. Personnel
See attached 2-page lists for Items 8.A. through 8.E.
F. Request Board Approval of Written Request for Leave Without Pay:
Jill Jenkins, Contract CDL Bus Driver, Clinton Schools Route {effective date: August 20, 2010 (beginning of work day) pending approval of disability retirement application}
END OF CONSENT AGENDA
7. New Business
A. Finance Committee Meeting Report
D. Request for use of facilities by Clinton Community Football/Cheerleaders of the East Feliciana Middle School football stadium, concession stands and restrooms for football games on the Saturdays of August 21, 2010, October 2, 2010, October 16, 2010 and October 23, 2010 from 7:00 A.M. until 7:00 P.M. Further written request to waive all fees.
There were present: School Board Members Mitchell Harrell, Richard Terrell, Elizabeth “Beth” Dawson, Leon “Sonny” Franklin, J. Curtis Jelks, Michael Bradford, Anthony “Tony” Rouchon, Clay Barksdale, Willie M. Jackson, Henry C. Howell, IV and Matthew Peterson. Board Member absent: Oliver Wingfield. Other Attendees: Douglas Beauchamp, Jr., Superintendent, Irma Lee Bendily, Administrative Assistant and Samuel D’Aquilla, District Attorney 20th JDC.
Board President J. Curtis Jelks opened and chaired the meeting and asked Mr. Joseph Jones, Jr. to open the meeting with prayer. Board President Jelks lead the Pledge of Allegiance to The Flag in unison.
The Parish School Board of the Parish of East Feliciana, State of Louisiana, was duly convened as the governing authority of said Parish for school purposes by Board President Jelks, who announced the purposes of said meeting in accordance with the aforesaid written notice thereof. Board President Jelks stated the Board was ready for transaction of business.
Item 2. Board President Jelks presented Superintendent Beauchamp’s written requests for additions to the above agenda, as follows:
REQUEST FOR ADDITIONS
4. Special Recognitions
B. Board Member Dawson recognition of outstanding 4-H Camp participants
5. Communications/Reports
B. Superintendent’s Report
(2) Request Board authorization to advertise for repair and/or replacement of controls and HVAC systems at East Feliciana High School and East Feliciana Middle School
8. Personnel
(see attached list of additions and/or corrections)
Motion by Mr. A. Rouchon, seconded by Miss W. Jackson to approve the above agenda with Superintendent Beauchamp’s written requests for additions, as set out above.
Board President Jelks then asked for any public comment before a vote is taken on this motion. Receiving none, Board President Jelks then proceeded with the vote. All yeas. The motion carried. Absent and not voting: Wingfield.
Item 3. Motion by Mr. A. Rouchon, seconded by Miss W. Jackson, to approve the minutes of July 6, 2010 regular meeting minutes for publication in the official journal.
Board President Jelks then asked for any public comment before a vote is taken on this motion. Receiving none, Board President Jelks then proceeded with the vote. All yeas. The motion carried. Absent and not voting: Wingfield.
Item 4.A. Board President Jelks turned the floor over to Superintendent Beauchamp for his presentation on this item.
Superintendent Beauchamp presented the Louisiana Department of Education recognition of area schools which achieved Recognized or Exemplary Academic Growth based on 2009 School Performance Scores to the following:
(1) Bobby L. Washington, Principal for former Clinton High School;
(2) Kimberly Glascock, Principal for Slaughter Elementary; and
(3) Allison El Koubi, Principal for former Jackson Middle
Item 4.B. Board President Jelks turned the floor over to Mrs. Dawson for her presentation on this item.
Board Member Elizabeth “Beth” Dawson recognized Slaughter Elementary School Students Chalise Freemyer and Emmanuel Garba for being selected as outstanding campers at their recent 4-H Camp session near Pollock.
Item 5.A. Board President Jelks turned the floor over to Superintendent Beauchamp.
Superintendent Beauchamp related to Board Members present that the July, 2010 Sales Tax Report reflects collections at 5% of $521,332.75 and delinquent sales tax collections of $9,740.43.
Item 5.B.(1) Board President Jelks turned the floor over to Dr. Devillier for his presentation on this item.
Dr. Devillier distributed copies to Board Members present of the 2010 East Feliciana Parish Cooperative Extension Service Mid-Year Report and reviewed same. He then introduced 4-H Staff Members in attendance being Mr. Ryan Barnett, replacement for Dr. Ken Spoto who retired and Ms. Ursula Shaw.
Item 5.B.(2) Board President Jelks turned the floor over to Superintendent Beauchamp for his presentation on this item.
Superintendent Beauchamp related to Board Members present that the controls and heating, ventalization and air conditioning (HVAC) systems are in need of replacement at the East Feliciana Middle School and the controls are in need of replacement at the Jackson School Complex. He indicated these projects are estimated at $400,000.00 and proposed using Operation & Maintenance Funds. He requested Board authorization to advertise for repair and/or replacement of controls and HVAC systems at East Feliciana Middle School and the Jackson School Complex.
Motion by Vice-President Bradford, seconded by Mr. A. Rouchon to authorize Superintendent Beauchamp, to use his discretion on behalf of the East Feliciana Parish School Board, to advertise for repair and/or replacement of controls and HVAC systems at East Feliciana Middle School and the Jackson School Complex.
Board President Jelks then asked for any public comment before a vote is taken on this motion. Receiving none, Board President Jelks then proceeded with the vote. All yeas. The motion carried. Absent and not voting: Wingfield.
Item 6.A. Motion by Mr. A. Rouchon, seconded by Mr. Peterson to waive the oral reading and accept Item 6.A.(1) thru (3) recommended revisions and/or deletions as 2nd Readings and adoption as Policy:
(1) Revisions and/or additions to Board Policy File: JCDAE, entitled “Electronic Telecommunication Devices”
(2) Revisions to Board Policy File: JCDB, entitled “Student Dress Code” as it pertains to “Facial Hair”
(3) Revisions to Board Policy File: BBC, entitled “Board Committees” as it pertains to Board President being a substitute for any Committee Member who is not present
Board President Jelks then called for any public comment before a vote is taken on this motion. Receiving none, Board President Jelks then proceeded with the vote. Absent and not voting: Wingfield.
Item 6.B. Board President Jelks turned the floor over to Superintendent Beauchamp for his presentation on this item.
Superintendent Beauchamp related the Slaughter Community Charter School Board at first chose to or voted to open the Charter School at the beginning of this school year, but then later decided not to. He noted Rev. Greenup is here if you have any additional questions and from what he understands they are going to shoot for next school year as an opening date. So they can use this year to have everything in place, including buildings, location and start recruiting. He noted meeting today with Mr. Tommy LeJeune, Faulk & Winkler and the Fourth Sector Group, who the Charter School Group hired to oversee the operation and opening of the Charter School, to start dialogue about shared serves of food service, transportation, maintenance, etc. By the end of this informational meeting, Mr. LeJeune is to come up with some figures of what we would be charging for the different shared services, for submission in a couple of months to the Finance Committee. So the attitude I am using going into this is the School System is not going to lose any money on sharing these services with the Slaughter Charter School Group.
After some discussion by Vice-President Bradford, Board Member A. Rouchon, Howell, Barksdale, along with responses by Superintendent Beauchamp, Rev. Greenup, D.A. D’Aquilla, Board President Jelks proceeded with the agenda.
Items 5.B.(2) thru 5.B.(5), New Business Items 7.B. and 7.C. and Personnel Items 8.A. thru 8.F. Motion by Mr. Harrell, seconded by Mrs. Dawson to approve the Consent Agenda (set out above) as Items 5.B.(3) thru 5.B.(5), New Business Items 7.B. and 7.C. and Personnel Items 8.A. thru 8.F. as recommended by Superintendent Beauchamp in writing, and being the End of Consent Agenda.
Board President Jelks then asked Board Members to check the personnel items for relatives. Board President Jelks then called for any public comment before a vote is taken on this motion. Receiving none, Board President Jelks then proceeded with the vote. All yeas. The motion carried. Absent and not voting: Wingfield.
Item 7. Board President Jelks noted being in receipt of a written request from Mr. Al O’Brien, on behalf of the East Feliciana Community Center, Inc. in connection with the Old Clinton High School building and property, which he is turning over to Building Chairman Mitch Harrell for review with the District Attorney’s Office.
Item 7.A. Anthony “Tony” Rouchon, Chairman proceeded with the following presentation from the Finance Committee Meeting scheduled for Thursday, July 29, 2010 at 6:00 P.M. (a copy of which is attached hereto for reference). He noted the informational items as 1. through 4. requiring no Board action.
Item 7.D. Motion by Vice-President Bradford, seconded by Mr. Peterson, to approve the written request for use of facilities from the Clinton Community Football/Cheerleaders as set out on the above agenda. Further to waive all fees in connection with this written request.
Board President Jelks then called for any public comment before a vote is taken on this motion. After some discussion by Board member A. Rouchon, along with responses by Superintendent Beauchamp and Vice-President Bradford, Board President Jelks then proceeded with the vote. All yeas. The motion carried. Absent and not voting: Wingfield.
There being no further business to come before the Board, a motion for adjournment by Mr. Peterson, seconded by Mr. Franklin, prevailed until the next regular meeting unless called into special session by the President.
J. CURTIS JELKS, PRESIDENT
DOUGLAS BEAUCHAMP, JR., SECRETARY-TREASURER