2010-09-07

PROCEEDINGS OF THE PARISH SCHOOL BOARD OF THE PARISH OF EAST FELICIANA, STATE OF LOUISIANA, TAKEN AT A REGULAR MEETING HELD ON SEPTEMBER 7, 2010

PROPOSED AGENDA FOR

EAST FELICIANA PARISH SCHOOL BOARD

Central Office Board Room, located at

12732 Silliman Street, Town of Clinton, Louisiana

TUESDAY, SEPTEMBER 7, 2010 - 5:00 P.M.

1. Call to order

2. Approval of the agenda

3. Approval of the minutes of August 3, 2010, regular meeting

4. Special Recognitions

A. Ratify Proclamation of Accessibility Awareness Week as September 6^th thru 10^th, 2010

B. Ratify Proclamation of Constitution Week 2010 as September 12^th thru 18^th, 2010

C. Presentation by Cindy Perret, Assistant Principal, East Feliciana High School

5. Communications/Reports

Expression of sympathy to Family of Mr. George Leroy Allen, Sr., Father of Mrs. Debra Allen Thomas, HQ Paraprofessional, Jackson Elementary, in his passing on Friday, August 13, 2010

A. Sales Tax Collections Report

B. Superintendent's Report

Opening of Area Schools with 2010/2011 SY

6. Old Business

A. Location of the October 5, 2010 Regular Board Meeting at the Jackson School Complex

7. New Business

A. Finance Committee Report

(1) Adopt millage rate(s) for the tax year 2010

B. Request Board authorization for Superintendent Beauchamp, to use his discretion on behalf of the East Feliciana Parish School Board, and into a Cooperative Endeavor Agreement, prepared by Royann Lane, 5^th Day Director, whereby the East Feliciana 5^th Day Project, Inc. would offer Monday and Afterschool Tutoring Programs on area school campuses for the 2010/2011 FY. Said Cooperative Endeavor Agreement is subject to the 5^th Day Programs obtaining enough participants to be self-sustaining.

CONSENT AGENDA

The following items are considered to be routine and will be enacted with one motion. There will be public discussion on these items, if so requested; after the motion and prior to the vote.

8. Personnel

A. thru E. as set out on attached Personnel List

F. Support Services List of Contracted Employees for 2010/2011 as prepared by Michaela Wells, Ph.D., Support Services Supervisor

END OF CONSENT AGENDA

9. Receive written request from Debra M. Davis, Parent, to enroll Student in East Feliciana Parish School System

10. Receive written request from Alice Harris, Parent, to enroll Student in East Feliciana Parish School System

11. Receive written request from Francis Page, Parent, to transfer Student within the East Feliciana Parish School System

There were present: School Board Members Richard Terrell, Elizabeth ”Beth” Dawson, Oliver Wingfield, Leon ”Sonny” Franklin, J. Curtis Jelks, Michael Bradford, Anthony ”Tony” Rouchon, Clay Barksdale, Willie M. Jackson and Matthew Peterson. Board Member Henry C. Howell, IV joined the meeting at 5:01:07 P.M. Board Member Mitchell Harrell joined the meeting at 5:04:04 P.M. Other Attendees: Douglas Beauchamp, Jr., Superintendent, Irma Lee Bendily, Administrative Assistant and Michael Hughes, 1^st Asst. D.A., 20^th JDC.

Board President J. Curtis Jelks opened and chaired the meeting and asked Board Member Oliver Wingfield to open the meeting with prayer. Board President Jelks lead the Pledge of Allegiance to The Flag in unison.

Board Member Henry C. Howell, IV joined the meeting at this time.

The Parish School Board of the Parish of East Feliciana, State of Louisiana, was duly convened as the governing authority of said Parish for school purposes by Board President Jelks, who announced the purposes of said meeting in accordance with the aforesaid written notice thereof. Board President Jelks stated the Board was ready for transaction of business.

Item 2. Board President Jelks presented Superintendent Beauchamp’s written requests for additions to the above agenda, as follows:

REQUEST FOR ADDITIONS

5. Communications/Reports

B. Superintendent’s Report

(2) Authorize Superintendent Beauchamp, to use his discretion on behalf of the East Feliciana Parish School Board, in receipt and payment of Insurance Quotes on General Liability, Auto and School Leaders Errors and Omissions Insurance as prepared by Bill Dart, Agent, Dart Insurance, being due and payable on or before end of September, 2010

7. New Business

C. Board Member Matthew Peterson school uniforms for Slaughter Elementary

CONSENT AGENDA

The following items are considered to be routine and will be enacted with one motion. There will be public discussion on these items, if so requested; after the motion and prior to the vote.

8. Personnel

A. Acknowledge Certificated Resignations

(7) Melissa Moore (c) Teacher, East Feliciana Middle School {effective date: September 1, 2010 (end of work day)}

C. Acknowledge Certificated Appointments

(8) Majorie Scribner (c), Teacher, East Feliciana Middle School {effective date: September 7, 2010 (beginning of work day)} Funding Source 1003g

(9) Shelita Bailey (c), Teacher (Jobs for America’s Graduates), East Feliciana High School {effective date: September 8, 2010 (beginning of work day)} {Subject to Grant Funding: JAG Grant - remainder on 9-month position}

G. Acknowledge Support Staff Retirement:

Sharliner Washington, CNP Technician, East Feliciana Middle School {effective date: September 30, 2010 (end of work day)} {35 years of experience}

END OF CONSENT AGENDA

Motion by Vice-President Bradford, seconded by Mr. A. Rouchon to approve the above agenda with Superintendent Beauchamp’s written requests for additions as set out above.

Board President Jelks then asked for any public comment before a vote is taken on this motion. Receiving none, Board President Jelks then proceeded with the vote. All yeas. The motion carried. Absent and not voting: Harrell.

Item 3. Motion by Vice-President Bradford, seconded by Mr. A. Rouchon, to approve the minutes of August 3, 2010 regular meeting minutes for publication in the official journal.

Items 4.A. and 4.B Motion by Vice-President Bradford, seconded by Mr. A. Rouchon to ratify Proclamation of Accessibility Awareness Week as September 6^th thru 10^th, 2010 and ratify Proclamation of Constitution Week as September 12^th thru 18^th, 2010.

Item 4.C. Board President Jelks turned the floor over to Asst. Principal Perret for her presentation on upcoming activities, possible field trips and mini-fundraisers being sponsored by East Feliciana High School.

Board Member Mitchell Harrell joined the meeting at this time.

Asst. Principal Perret turned the floor over to EFHS Student Sierra Sterling for her presentation on the Freshman Academy sale of pull-over school colored sweatshirts at $15.00 each.

Board President Jelks thanked Ms. Perret and Ms. Sterling for their presentations.

Item 5. Board President Jelks turned the floor over to Superintendent Beauchamp.

Superintendent Beauchamp related expressions of sympathy on behalf of the Board to the family listed above. Superintendent Beauchamp concluded his presentation by requesting a moment of silence. Amen.

Item 5.A. Board President Jelks turned the floor over to Superintendent Beauchamp.

Superintendent Beauchamp related to Board Members present that the August, 2010 Sales Tax Report reflects collections at 5% of $460,069.94 and delinquent sales tax collections of $25,258.29.

Item 5.B.(1) Superintendent Beauchamp related with opening of area schools for the 2010/2011 School Year that student enrollment is down 30 to 40 students at the High School and Clinton Elementary, up 30 to 40 students at Slaughter and the Middle School held its own. He noted that transportation with the consolidated schools is being handled by Mrs. Joyce Kent and Mr. Joseph Jones, Jr. and that a Consultant is going to look at bus routes and have possible changes by January, 2011.

After discussion by Vice-President Bradford, Mr. George Johnson and Board Member Franklin, along with responses by 1^st Asst. D.A. Hughes, Superintendent Beauchamp, EFMS Principal El Koubi, Board President Jelks proceeded with the agenda.

Item 5.B.(2) Motion by Mr. Peterson, seconded by Mr. Harrell to authorize Superintendent Beauchamp, to use his discretion on behalf of the East Feliciana Parish School Board, in receipt and payment of Insurance Quotes on General Liability, Auto and School Leaders Errors and Omissions Insurance as prepared by Bill Dart, Agent, Dart Insurance, being due and payable on or before end of September, 2010.

Board President Jelks then asked for any public comment before a vote is taken on this motion. After some discussion by Board Member Dawson, along with response by Superintendent Beauchamp, Board President Jelks then proceeded with the vote. All yeas. The motion carried.

Item 6.A. Superintendent Beauchamp related according to the School Board Meeting quarterly location rotation schedule, the regular meeting will be at the Jackson Elementary School in the Blue Room upstairs.

Board President Jelks and Board Members present concurred. Vice-President Bradford questioned if that is an announcement or something that we are going to vote on, Board President Jelks noted the Board Meeting Schedule had already having been voted on.

Item 7.A. Anthony ”Tony” Rouchon, Chairman proceeded with the following presentation from the Finance Committee Meeting held on Thursday, August 26, 2010 at 6:00 P.M. (a copy of which is attached hereto for reference). Chairman A. Rouchon noted all informational items of 7.B.(1) thru 7.B.(4).

Item 7.A.(1) Motion by Mr. A. Rouchon, seconded by Mr. Peterson to adopt a resolution (a copy of which is attached hereto for reference) to adopt millage rate(s) for the tax year 2010.

Board President Jelks then asked for any public comment before a vote is taken on this motion. After some discussion by Vice-President Bradford, along with response by Superintendent Beauchamp, Board President Jelks then proceeded with the vote. All yeas. The motion carried.

Item 7.B. Motion by Mr. Harrell, seconded by Mrs. Dawson to authorize Superintendent Beauchamp, to use his discretion on behalf of the East Feliciana Parish School Board, and into a Cooperative Endeavor Agreement, prepared by Royann Lane, 5^th Day Director, whereby the East Feliciana 5^th Day Project, Inc. would offer Monday and Afterschool Tutoring Programs on area school campuses for the 2010/2011 FY. Said Cooperative Endeavor Agreement is subject to the 5^th Day Programs obtaining enough participants to be self-sustaining and insurance concerns are addressed.

Board President Jelks then asked for any public comment before a vote is taken on the motion. After some discussion by Board Members Terrell and Harrell, Mrs. Royann Lane, along with responses by 1^st Asst. D.A. Hughes and Superintendent Beauchamp, Board President Jelks then proceeded with the vote, as follows:

Yeas: Harrell, Dawson, Wingfield, Franklin, Jelks, Bradford, A. Rouchon, Barksdale, W. Jackson, Howell and Peterson

Opposed: Terrell

Abstained from voting: None

Absent and not voting: None

Board President Jelks related by a majority vote of 11 to 1, the motion carried.

Item 7.C. Motion by Mr. Peterson, seconded by Mr. Harrell to allow Slaughter Elementary School to have 2010/2011 SY as a transition year, where students will be allowed to wear the consolidated schools shirt uniform colors or Slaughter shirt uniform colors and next year 2011/2012 SY Slaughter Elementary School would come in line with the consolidated schools shirt uniform colors.

Board President Jelks then asked for any public comment before a vote is taken on the motion. After some discussion by Board Members Dawson and Peterson, Vice-President Bradford, Mrs. Royann Lane, along with responses by Elementary Supervisor Edna Thomas, Board President Jelks then proceeded with the vote, as follows:

Yeas: Harrell, Terrell, Dawson, Wingfield, Franklin, Jelks, A. Rouchon, Barksdale, W. Jackson, Howell and Peterson

Opposed: Bradford

Abstained from voting: None

Absent and not voting: None

Board President Jelks related by a majority vote of 11 to 1, the motion carried.

Items 8.A. thru 8.G. Motion by Mr. Harrell, seconded by Mrs. Dawson to approve the Consent Agenda (set out above) as Personnel Items 8.A. thru 8.G. as recommended by Superintendent Beauchamp in writing, and being the End of Consent Agenda.

Board Member Matthew Peterson left the meeting at this time.

Board President Jelks then asked Board Members to check the personnel items for relatives. Board President Jelks then called for any public comment before a vote is taken on this motion. After some discussion by Board Member Dawson and Vice-President Bradford, along with responses by Superintendent Beauchamp, Board President Jelks then proceeded with the vote. All yeas. The motion carried. Absent and not voting: Peterson

Item 9. Board President Jelks asked Ms. Debra M. Davis, if she wants Item 9. Parental request to enroll Student in East Feliciana Parish School System, held in open or closed/executive session?

Ms. Davis requested closed session.

Motion by Mr. A. Rouchon, seconded by Mr. Barksdale to go into executive session, not to exceed 10 minutes; in connection with Item 9. to receive written request from Debra M. Davis, Parent, to enroll Student in East Feliciana Parish School System.

Board President Jelks then called for any public comment before a vote is taken on this motion. Receiving none, Board President Jelks then proceeded with the vote by consensus. Absent and not voting: Peterson.

Board President Jelks adjourned into executive session.

Board President Jelks reconvened into regular session. Board Members in attendance: Harrell, Terrell, Dawson, Wingfield, Franklin, Jelks, Bradford, A. Rouchon, Barksdale, W. Jackson and Howell. Absent: Peterson.

Motion by Mr. Howell, seconded by Mr. A. Rouchon in connection with Item 9. to approve written request from Debra M. Davis, Parent, to enroll Student in East Feliciana Parish School System Options Program for remainder of 2010/2011 SY.

Board President Jelks then asked for any public comment before a vote is taken on the motion. Receiving none, Board President Jelks then proceeded with the vote, as follows:

Yeas: Harrell, Dawson, Wingfield, Franklin, Jelks, Bradford, A. Rouchon, Barksdale, W. Jackson and Howell

Opposed: Terrell

Abstained from voting: None

Absent and not voting: Peterson

Board President Jelks related by a majority vote of 10 to 1, with 1 absent and not voting, the motion carried.

Board Member Clay Barksdale left the meeting at this time.

Item 10. Board President Jelks asked Ms. Alice Harris, if she wants Item 10. Parental request to enroll Student in East Feliciana Parish School System, held in open or closed/executive session?

Ms. Harris requested closed session.

Motion by Mr. A. Rouchon, seconded by Miss W. Jackson to go into executive session, not to exceed 10 minutes; in connection with Item 10. to receive written request from Alice Harris, Parent, to enroll Student in East Feliciana Parish School System

Board President Jelks adjourned into executive session.

Board Member Clay Barksdale rejoined the meeting during the executive session.

Motion by Mr. Harrell, seconded by Mr. Dawson in connection with Item 10. to approve the written request from Alice Harris, Parent, to enroll Student in the East Feliciana Parish School System Alternative School on Probationary Status, pending stipulations as outlined by the Board.

Board President Jelks then asked for any public comment before a vote is taken on the motion. After some discussion by CWA Supervisor Lacy, along with responses by Board Members Wingfield and Harrell, Board President Jelks then proceeded with the vote, as follows:

Yeas: Harrell, Terrell, Dawson, Wingfield, Franklin, Jelks, Bradford, A. Rouchon, Barksdale and W. Jackson

Opposed: Howell

Abstained from voting: None

Absent and not voting: Peterson

Board President Jelks related by a majority vote of 10 to 1, with 1 absent and not voting, the motion carried.

Item 11. Board President Jelks asked Ms. Francis Page, if she wants Item 11. Parental request to transfer Student within the East Feliciana Parish School System, held in open or closed/executive session?

Ms. Page requested closed session.

Motion by Mr. A. Rouchon, seconded by Mr. Wingfield to go into executive session, not to exceed 10 minutes; in connection with Item 11. to receive written request from Francis Page, Parent, to transfer Student within the East Feliciana Parish School System.

Board Member Henry C. Howell, IV left the meeting at this time.

Board President Jelks adjourned into executive session.

1^st. Asst. D.A. Michael Hughes left the meeting during the executive session.

Board President Jelks reconvened into regular session. Board Members in attendance: Harrell, Terrell, Dawson, Wingfield, Franklin, Jelks, Bradford, A. Rouchon, Barksdale and W. Jackson. Absent: Peterson and Howell.

Motion by Mr. Franklin, seconded by Mr. A. Rouchon in connection with Item 11. to approve the written request from Francis Page, Parent, to transfer Student within the East Feliciana Parish School System on Probationary Status with stipulations as outlined by the Board.

Board President Jelks then asked for any public comment before a vote is taken on the motion. Receiving none, Board President Jelks then proceeded with the vote, as follows:

Yeas: Harrell, Terrell, Dawson, Wingfield, Franklin, Jelks, Bradford, A. Rouchon, Barksdale, W. Jackson

Opposed: None

Abstained from voting: None

Absent and not voting: Peterson and Howell

Board President Jelks related by a majority vote of 10 to 0, with 2 absent and not voting, the motion carried.

There being no further business to come before the Board, a motion for adjournment by Mr. A. Rouchon, seconded by Mr. Barksdale, prevailed until the next regular meeting unless called into special session by the President.

____________________________

DOUGLAS BEAUCHAMP, JR.,

SECRETARY-TREASURER

____________________________

J. CURTIS JELKS,

PRESIDENT