2010-10-05

PROCEEDINGS OF THE PARISH SCHOOL BOARD OF THE PARISH OF EAST FELICIANA, STATE OF LOUISIANA, TAKEN AT A REGULAR MEETING HELD ON OCTOBER 5, 2010

PROPOSED AGENDA FOR

EAST FELICIANA PARISH SCHOOL BOARD

Jackson Elementary School - ”Blue Room” 2^nd Floor

located at 3505 Highway 10, Town of Jackson, Louisiana

REGULAR BOARD MEETING SCHEDULED FOR

TUESDAY, OCTOBER 5, 2010 - 5:00 P.M.

1. Call to order

2. Approval of the agenda

3. Approval of the minutes of September 7, 2010, regular meeting

4. Special Recognitions

A. Kathy Thomas, Child Search Coordinator presentation on ChildNet/Child Search Awareness Month, October, 2010

5. Communications/Reports

(1) Expression of sympathy to the Family of Ms. Juanita Hampton, Sister of Jennie Wilkerson, CDL Bus Driver Jackson Schools Route; in her passing on Saturday, September 4, 2010

(2) Expression of sympathy to the Family of Mr. Jerry Devall, Husband of Mrs. Dorothy Devall, in his passing on Friday, September 17, 2010

A. Sales Tax Collections Report

B. Superintendent's Report

(1) Report on October 1, 2010 Student Count

(2) Report on St. Helena Bus Tour of Jackson Elementary School and East Feliciana Middle School

CONSENT AGENDA

The following items are considered to be routine and will be enacted with one motion. There will be public discussion on these items, if so requested; after the motion and prior to the vote.

(3) Request Board authorization for out-of-state travel by Edna Thomas, Title I Director and Knight Roddy, Ph.D., Supervisor, to attend National Title I Conference in Tampa, Florida (departing Monday, January 31, 2011 thru return on Thursday, February 3, 2011) {funding source: Title I}

8. Personnel

A. Contract Agreements for ESL/Spanish Interpreter(s):

(1) Andrea M. Muro

(2) Veronica Easterly

B. Support Staff Appointment:

Shemico Davis, HQ Paraprofessional, Clinton Elementary (remainder on 9-Month Position) {effective date: September 21, 2010 (beginning of work day)} {funding source: 1003g Grant}

END OF CONSENT AGENDA

6. Old Business

A. Re-adopt 2010/2011 9, 10, 11 and 12-Month Calendars to reflect October 15, 2010 District Wide Homecoming Activities and Parade

B. Authorize extension for up to 1-Year on Inter Agency Agreement with East Feliciana Parish Police Jury on Early Childhood Learning Center for continued use as East Feliciana Parish Temporary Courthouse

7. New Business

A. Policy Review Committee Report

B. Salary Committee Report

C. Finance Committee Report

There were present: School Board Members Richard Terrell, Elizabeth ”Beth” Dawson, Oliver Wingfield, J. Curtis Jelks, Michael Bradford, Anthony ”Tony” Rouchon and Willie M. Jackson. Board Member Mitchell Harrell joined the meeting at 5:10:16 P.M. Board Member Matthew Peterson joined the meeting at 5:14:24 P.M. Board Members absent: Leon ”Sonny” Franklin, Clay Barksdale and Henry C. Howell, IV. Other Attendees: Douglas Beauchamp, Jr., Superintendent, Irma Lee Bendily, Administrative Assistant and Samuel D’Aquilla, D.A. 20^th JDC.

Board President J. Curtis Jelks opened and chaired the meeting and turned the floor over to Chalise Freemyer, Slaughter Elementary Student to open the meeting by singing the National Anthem. Board President Jelks then asked Board Member Richard Terrell to open the meeting with prayer. Board President Jelks turned the floor over to Shane Duncan, Slaughter Elementary Student to lead the Pledge of Allegiance to The Flag in unison.

The Parish School Board of the Parish of East Feliciana, State of Louisiana, was duly convened as the governing authority of said Parish for school purposes by Board President Jelks, who announced the purposes of said meeting in accordance with the aforesaid written notice thereof. Board President Jelks stated the Board was ready for transaction of business.

Item 2. Board President Jelks presented Superintendent Beauchamp’s written requests for additions to the above agenda, as follows:

4. Special Recognitions

B. Announcement of 2010 Wellness Campaign Kick Off scheduled at East Feliciana Middle School Campus on Saturday, October 23, 2010 from 9 A.M. until Noon

C. Proclamation of 4-H Week for October 4^th - 8^th, 2010

6. Old Business

C. State Department of Education Updates to 2010/2011 SY Pupil Progression Plan in regards to End Of Course (EOC) Testing

D. Revisit 2010-2011 School Board Meeting Schedule for Tuesday, January 4, 2011 moving location from Slaughter, LA to East Feliciana Parish School Board Central Office, Clinton, LA due to swearing in of School Board Members

7. New Business

D. Request Board authorization to advertise and bid for Meats (Frozen/Process), Bakery Items, Fruits (Canned/Diced), Vegetables (Canned/Frozen), Cereal Products, Condiments and Spices {Note: Food Bids will be valid from 01/01/11 - 06/30/11}

Motion by Vice-President Bradford, seconded by Mr. A. Rouchon to approve the above agenda with Superintendent Beauchamp’s written requests for additions as set out above.

Board President Jelks then asked for any public comment before a vote is taken on this motion. Receiving none, Board President Jelks then proceeded with the vote. All yeas. The motion carried. Absent and not voting: Harrell, Franklin, Barksdale, Howell and Peterson.

Item 3. Motion by Vice-President Bradford, seconded by Mr. A. Rouchon, to approve the minutes of September 7, 2010 regular meeting minutes for publication in the official journal.

Item 4.A Board President Jelks turned the floor over to Mrs. Kathy Thomas for her presentation.

Kathy Thomas, Child Search Coordinator gave a brief presentation to the Board and audience assembled on ChildNet/Child Search Awareness Month of October, 2010, which is annually proclaimed by Governor Bobby Jindal. Mrs. Thomas annually relates a request to get the word out about offering Child Net/Child Search services through our School System and encouraged all attendees to take the extra flyers and brochures with them for distribution throughout the Parish.

Board President Jelks thanked Mrs. Thomas for her informative report.

Item 4.B. Joseph Jones, Jr., Supervisor announced the 2010 Wellness Campaign Kick Off being scheduled at East Feliciana Middle School Campus on Saturday, October 23, 2010 from 9 A.M. until Noon.

Item 4.C. Motion by Mr. A. Rouchon, seconded by Mrs. Dawson to accept the Proclamation of 4-H Week for October 4^th - 8^th, 2010.

Board President Jelks then asked for any public comment before a vote is taken on this motion. After a presentation by Ryan Barnette, Asst. Extension County Agent, Board President Jelks then proceeded with the vote. All yeas. The motion carried. Absent and not voting: Harrell, Franklin, Barksdale, Howell and Peterson.

Item 5. Board President Jelks turned the floor over to Superintendent Beauchamp.

Superintendent Beauchamp related expressions of sympathy on behalf of the Board to the families listed above. Superintendent Beauchamp concluded his presentation by requesting a moment of silence. Amen.

Item 5.A. Board President Jelks turned the floor over to Superintendent Beauchamp.

Superintendent Beauchamp related to Board Members present that the September, 2010 Sales Tax Report reflects collections at 5% of $427,398.33 and delinquent sales tax collections of $14,597.31.

After some discussion by Vice-President Bradford, along with responses by Superintendent Beauchamp, Board President Jelks proceeded with the agenda.

Board Member Mitchell Harrell joined the meeting at this time.

Item 5.B.(1) Superintendent Beauchamp related to Board Members present the October 1, 2010 Student Count total is 2114, which is down about 72 students from the October 1, 2009 Student Count and down about 40 students from the February 1, 2010 Student Count.

After some discussion by Vice-President Bradford, along with responses by Superintendent Beauchamp, Board President Jelks proceeded with the agenda.

Item 5.B.(2) Superintendent Beauchamp related to Board Members present the plan was to view the video that the Department of Education made on Wednesday, September 22, 2010 of the St. Helena Bus Tour of Jackson Elementary School and East Feliciana Middle School. He noted the AT&T Internet connections being down from here to most of Baton Rouge being down, so we are unable to show the video, it may be viewed on U-tube and do a search for East Feliciana. He noted the State Superintendent of Education Pastorek having put this bus tour together, with about 35 to 40 people, visit and tour Jackson Elementary and East Feliciana Middle School to see how schools could be run efficiently and very well on a small amount of funds. After leaving the Middle School the group toured a Charter School in New Orleans and from reports from Superintendent Pastorek and his staff, they were very impressed with our facilities, the hospitality we afforded them and has some very good things to say about our School System and a compliment to these two schools to show how a school can be run with limited funds available.

Board President Jelks said the Educators, Staffs and Parish should be proud.

Board Member Matthew Peterson joined the meeting at this time.

Items 5.B.(3) and Personnel Items 8.A. and 8.B. Motion by Vice-President Bradford, seconded by Mr. A. Rouchon to approve the Consent Agenda (set out above) as Items 5.B.(3) and Personnel Items 8.A. and 8.B. as recommended by Superintendent Beauchamp in writing being the and End of Consent Agenda.

Board President Jelks then asked Board Members to check the personnel items for relatives. Board President Jelks then called for any public comment before a vote is taken on this motion. Receiving none, Board President Jelks then proceeded with the vote by consensus. All yeas. The motion carried. Absent and not voting: Franklin, Barksdale and Howell.

Item 6.A. Motion by Mr. Harrell, seconded by Mr. Wingfield to accept Superintendent Beauchamp’s recommendation and re-adopt the 2010/2011 9, 10, 11 and 12-Month Calendars to reflect October 15, 2010 District Wide Homecoming Activities and Parade.

Board President Jelks then called for any public comment before a vote is taken on this motion. Receiving none, Board President Jelks then proceeded with the vote by consensus. All yeas. The motion carried. Absent and not voting: Franklin, Barksdale and Howell.

Item 6.B. Motion by Mrs. Dawson, seconded by Mr. A. Rouchon to authorize Board President Jelks and Superintendent Beauchamp, to use their discretion on behalf of the East Feliciana Parish School Board, in executing an extension for up to 1-Year an Inter Agency Agreement with the East Feliciana Parish Police Jury on the Early Childhood Learning Center for continued use as the East Feliciana Parish Temporary Courthouse. Additionally, request 60-day written notification before the Court vacates the ECLC facility.

Board President Jelks then called for any public comment before a vote is taken on this motion. After some discussion by Board Members Harrell and A. Rouchon, Board President Jelks and Vice-President Bradford, along with responses by Superintendent Beauchamp and D.A. D’Aquilla, Board President Jelks then proceeded with the vote by consensus. All yeas. The motion carried. Absent and not voting: Franklin, Barksdale and Howell.

Item 6.C. Superintendent Beauchamp related at the last session of the Legislature they passed a bill whereby the Graduate Exit Exam (GEE) Tests are being phased out and replaced with End Of Course (EOC) Tests. He noted the Pupil Progression Committee recommendation is the EOC Tests count as 15% of the students final grade.

Motion by Mr. Peterson, seconded by Mr. A. Rouchon to accept the recommendation of the Pupil Progress Committee in having End Of Course (EOC) Tests count as 15% of the students final grade.

Item 6.D. Motion by Mr. A. Rouchon, seconded by Mr. Wingfield to accept Superintendent Beauchamp’s recommendation to adjust the 2010/2011 School Board Meeting Schedule for Tuesday, January 4, 2011, moving the meeting location from Slaughter, LA to the East Feliciana Parish School Board Central Office, Clinton, LA; due to swearing in of School Board Members.

Board President Jelks then called for any public comment before a vote is taken on this motion. After some discussion by Vice-President Bradford, Board President Jelks, Board Member A. Rouchon, along with responses by Superintendent Beauchamp and D.A. D’Aquilla, Board President Jelks then proceeded with the vote by consensus. All yeas. The motion carried. Absent and not voting: Franklin, Barksdale and Howell.

Item 7.A. Oliver Wingfield, Committee Member proceeded with the following presentation from the Policy Review Committee Meeting held on Tuesday, September 28, 2010 at 4:00 P.M. (a copy of which is attached hereto for reference).

Motion by Mr. A. Rouchon, seconded by Mr. Peterson to accept the Policy Review Committee recommendations in connection with Items 7.A.(1) and 7.A.(2) to waive the oral reading and accept Items 1. and 2. proposed changes, revisions and new Board Policies as follows:

1. Receive proposed 2010 Louisiana Legislative changes and revisions to the following Board Policies:

(a) File: BCBH, entitled ”Minutes Of Board Meetings”

(b) File: EDD, entitled ”School Bus Scheduling And Routing”

(d) File: GBD, entitled ”Employment Of Personnel”

(e) File: IDFA, entitled ”Interscholastic Athletics”

(f) File: JB, entitled ”Attendance”

(g) File: JBA, entitled ”Compulsory School Attendance Ages”

(h) File: JBC, entitled ”School Admission”

(i) File: JBCD, entitled ”r;Student Transfer And Withdrawal”

(j) File: JBD, entitled ”Student Absences And Excuses”

(k) File: JCDAF, entitled ”Bullying, Cyberbullying, Intimidation, Harassment, And Hazing”

(l) File: JCDB, entitled ”r;Student Dress Code”

(m) File: JGFG, entitled ”Illness And Accidents”

(n) File: EDB, entitled ”Business And Personnel Transportation Management”

(o) File: EDC, entitled ”Student Transportation Safety Program”

(p) File: GBN, entitled ”r;Dismissal Of Employees”

2. Receive proposed 2010 Louisiana Legislative changes and initiating the following NEW Board Policy File: GBDA, entitled ”Employment Of Retired Personnel”

as a 1^st reading at the upcoming October 5, 2010 Regular Board Meeting. Further to bring same back to the upcoming November 2, 2010 Regular Board Meeting for a 2^nd reading and adoption as Policy.

Board President Jelks then asked for any public comment before a vote is taken on this motion. After some discussion by Vice-President Bradford, along with responses by Committee Member Wingfield, Board President Jelks then proceeded with the vote. All yeas. The motion carried. Absent and not voting: Franklin, Barksdale and Howell.

Item 7.B. Vice-President Bradford, Chairman proceeded with the following presentation from the Salary Committee Meeting held on Tuesday, September 28, 2010 at 5:00 P.M. (a copy of which is attached hereto for reference).

Motion by Mr. Rouchon, seconded by Mrs. Dawson approve to proposed salary schedule change of employment status from 9-Months to 11-Months for Speech Pathologist & Child Search/Speech Coordinator as prepared by Dr. Michaela Wells.

Board President Jelks then asked for any public comment before a vote is taken on this motion. After discussion by Vice-President Bradford, Board President Jelks, Board Members Terrell, Harrell and Peterson, Marilyn Goff, Reporter, Board Member-Elect Paul Kent, along with responses by Dr. Wells, Speech Pathologist Kathy Thomas and Superintendent Beauchamp, Board President Jelks then proceeded with a roll-call vote, as follows:

Yeas: Dawson, Jelks, A. Rouchon and W. Jackson

Opposed: Harrell, Terrell and Bradford

Abstained from voting: Wingfield and Peterson, due to being family member

Absent and not voting: Franklin, Barksdale and Howell

Board President Jelks announced by a majority vote of 4 to 3, with 2 abstentions and 3 absent and not voting; the motion carried.

Motion by Vice-President Bradford, seconded by Mrs. Dawson to accept Superintendent Beauchamp’s recommended East Feliciana 2010-2011 Extracurricular Stipends for High School and Middle School Coaches.

Board President Jelks then asked for any public comment before a vote is taken on this motion. After discussion by Board Member Harrell, Board President Jelks, Board Member-Elect Olivia Harris, along with responses by Vice-President Bradford and Superintendent Beauchamp, Board President Jelks then proceeded with a roll-call vote, as follows:

Yeas: Terrell, Dawson, Wingfield, Jelks, Bradford, A. Rouchon, W. Jackson and Peterson

Opposed: Harrell

Abstained from voting: None

Absent and not voting: Franklin, Barksdale and Howell

Board President Jelks announced by a majority vote of 8 to 1, with 3 absent and not voting; the motion carried.

Motion by Mr. Harrell, seconded by Mr. Peterson to table Item 7.B.(2) as it pertains to the East Feliciana 2010-2011 Extracurricular Stipends for Band Director and Choir.

Board President Jelks then asked for any public comment before a vote is taken on this motion. After discussion by Vice-President Bradford and members of the audience, along with responses by Superintendent Beauchamp and East Feliciana High Principal Bobby Washington, Board President Jelks then proceeded with a roll-call vote, as follows:

Yeas: Harrell, Terrell, Dawson, Wingfield, Jelks, Bradford, W. Jackson and Peterson

Opposed: A. Rouchon

Abstained from voting: None

Absent and not voting: Franklin, Barksdale and Howell

Board President Jelks announced by a majority vote of 8 to 1, with 3 absent and not voting; the motion carried.

Item 7.C. Anthony ”Tony” Rouchon, Chairman proceeded with the following presentation from the Finance Committee Meeting held on Tuesday, September 28, 2010 at 6:00 P.M. (a copy of which is attached hereto for reference). Chairman A. Rouchon noted the informational Items of 7.C.(1) thru 7.C.(5), noting Item 7.C.(6) was taken care of in Item 7.B.(1) above.

Item 7.D. Motion by Mr. A. Rouchon, seconded by Mr. Wingfield to authorize advertising and let out for bids of Meats (Frozen/Process), Bakery Items, Fruits (Canned/Diced), Vegetables (Canned/Frozen), Cereal Products, Condiments and Spices {Note: Food Bids will be valid from 01/01/11 - 06/30/11}.

There being no further business to come before the Board, a motion for adjournment by Vice-President Bradford, seconded by Mr. Wingfield, prevailed until the next regular meeting unless called into special session by the President.

____________________________

DOUGLAS BEAUCHAMP, JR.,

SECRETARY-TREASURER

_____________________________

J. CURTIS JELKS,

PRESIDENT