2010-11-02

PROCEEDINGS OF THE PARISH SCHOOL BOARD OF THE PARISH OF EAST FELICIANA, STATE OF LOUISIANA, TAKEN AT A REGULAR MEETING HELD ON NOVEMBER 2, 2010

PROPOSED AGENDA FOR

EAST FELICIANA PARISH SCHOOL BOARD

Central Office Board Room, located at

12732 Silliman Street, Town of Clinton, Louisiana

TUESDAY, NOVEMBER 2, 2010 - 5:00 P.M.

1. Call to order

2. Approval of the agenda

3. Approval of the minutes of October 5, 2010, regular meeting

4. Special Recognitions

Joseph Jones, Jr. presentation on 2010 Capital Area United Way Campaign

5. Communications/Reports

(1) Expression of sympathy to the Family of Ms. Annie Ruth Millican, Retired Teacher and Aunt of Ruth Dart, District Test Coordinator; in her passing on Monday, October 11, 2010

(2) Expression of sympathy to the Family of Mr. Eddie Berryhill, Husband of Theresa Millican Berryhill, Retired Teacher; in his passing on Tuesday, October 12, 2010

A. Sales Tax Collections Report

B. Superintendent's Report

(1)(a) Scheduling of School Board Member Continuing Education In-Service in January, 2011 conducted by Robert Hammonds, Attorney with Hammonds & Sills Law Offices

(1)(b) Scheduling of School Board Member Continuing Education In-Service in February, 2011 conducted by Faulk & Winkler LLC and Postlethwaite & Netterville APAC

CONSENT AGENDA

The following items are considered to be routine and will be enacted with one motion. There will be no separate discussion of these items unless a Board Member so requests, in which event the item will be removed from the consent agenda and considered as an item on the regular agenda for separate vote preceding the last item on the regular agenda.

5. Communications/Reports

B. Superintendent's Report

(2) Request Board authorization for Superintendent Beauchamp, to use his discretion on behalf of the East Feliciana Parish School Board, in receipt and distribution of donation from Feliciana Bank & Trust Company to East Feliciana High School in the sum of $200.00 being designated for Band

(3) Request Board authorization for out-of-state travel for field trip by Clinton Elementary 4^th and 5^th Graders and Staffers by TaKeshia Williams and Amy Qualliotine, to Atlanta, Georgia on April 27^th thru 30^th, 2011 {funding sources: donations and students}

(4) Request Board authorization for out-of-state travel for field trip by Slaughter Elementary 5^th Graders and Staffers by Lorie T. Speer to NASA, Houston, Texas on Thursday, April 21^st, 2010 {funding sources: fundraisers and students}

(5) Request Board authorization for out-of-state travel for field trip by Slaughter Elementary 6^th Graders and Staffers by Lorie T. Speer to U.S. Space and Rocket Center, Huntsville, Alabama on May 5^th and 6^th, 2011 {funding sources: fundraisers and students}

6. Old Business

Policy Review Committee Report to waive the oral reading and accept Items 1. and 2. proposed changes, revisions and new Board Policies, for 2nd Readings and adoption as Policy, as follows:

1. Receive proposed 2010 Louisiana Legislative changes and revisions to the following Board Policies:

(a) File: BCBH, entitled "Minutes Of Board Meetings"

(b) File: EDD, entitled ”School Bus Scheduling And Routing”

(d) File: GBD, entitled ”Employment Of Personnel”

(e) File: IDFA, entitled ”Interscholastic Athletics”

(f) File: JB, entitled ”Attendance”

(g) File: JBA, entitled ”Compulsory School Attendance Ages”

(h) File: JBC, entitled ”School Admission”

(i) File: JBCD, entitled ”Student Transfer And Withdrawal”

(j) File: JBD, entitled ”Student Absences And Excuses”

(k) File: JCDAF, entitled ”Bullying, Cyberbullying, Intimidation, Harassment, And Hazing”

(l) File: JCDB, entitled ”Student Dress Code”

(m) File: JGFG, entitled ”Illness And Accidents”

(n) File: EDB, entitled ”Business And Personnel Transportation Management”

(o) File: EDC, entitled ”Student Transportation Safety Program”

(p) File: GBN, entitled ”Dismissal Of Employees”

2. Receive proposed 2010 Louisiana Legislative changes and initiating the following NEW Board Policy File: GBDA, entitled ”Employment Of Retired Personnel”

8. Personnel

A. Certificated Resignation:

Amy F. Dotson, Speech Therapist, Clinton Elementary {effective date: October 8, 2010 (end of work day)}

B. Certificated Appointment:

Erinn Watson, Speech Therapist (c), Clinton Elementary (remainder on 9-Month Position) {effective date: October 26, 2010 (beginning of work day)}[funding source: General Funds]

C. Support Staff Transfer:

Susie Smith, Pre-K HQ Paraprofessional, Slaughter Elementary [funding source: Title I (Fund 329)} to Computer Lab HQ Paraprofessional, Clinton Elementary [funding source: EDU Jobs Program Grant (Fund 700)] {effective date: November 2, 2010 (beginning of work day)}

D. Support Staff Appointments:

(1) Jones Veal, School Resource Officer, East Feliciana Middle School (remainder on 9-Month Position) {effective date: October 12, 2010 (beginning of work day)} [funding source: EDU Jobs Program Grant (Fund 700)] {Note: dual employment as Salaried CDL Bus Driver and School Resource Officer}

(2) Christine Hayden, Reading Interventionist HQ Paraprofessional, Slaughter Elementary (remainder on 9-Month Position) {effective date: November 2, 2010 (beginning of work day)} [funding source: EDU Jobs Program Grant (Fund 700)]

(3) Louise Jackson, Pre-K HQ Paraprofessional, Slaughter Elementary (remainder on 9-Month Position) {effective date: November 2, 2010 (beginning of work day)} [funding source: Title I (Fund 329)]

END OF CONSENT AGENDA

7. New Business

A. Policy Review Committee Report

B. Salary Committee Report

C. Finance Committee Report

9. Receive written request of Theresa Davis, Parent to re-enroll student at East Feliciana High School commencing with 2^nd Semester of 2010/2011 School Year {Wednesday, January 5, 2011 (beginning of school day)}

There were present: School Board Members Mitchell Harrell, Richard Terrell, Elizabeth ”Beth” Dawson, J. Curtis Jelks, Michael Bradford, Anthony ”Tony” Rouchon, Willie M. Jackson, Henry C. Howell, IV and Matthew Peterson. Board Members absent: Oliver Wingfield, Leon ”Sonny” Franklin and Clay Barksdale. Other Attendees: Douglas Beauchamp, Jr., Superintendent, Irma Lee Bendily, Administrative Assistant, Michael Hughes, 1^st Asst. D.A. 20^th JDC and Tommy LeJeune, C.P.A., Member of Faulk & Winkler LLC, Certified Public Accountants.

Board President J. Curtis Jelks opened and chaired the meeting and asked Board Member Mitchell Harrell to open the meeting with prayer. Board President Jelks lead the Pledge of Allegiance to The Flag in unison.

The Parish School Board of the Parish of East Feliciana, State of Louisiana, was duly convened as the governing authority of said Parish for school purposes by Board President Jelks, who announced the purposes of said meeting in accordance with the aforesaid written notice thereof. Board President Jelks stated the Board was ready for transaction of business.

Item 2. Board President Jelks presented Superintendent Beauchamp’s written requests for additions and corrections to the above agenda, as follows:

REQUEST FOR ADDITIONS AND CORRECTIONS

CONSENT AGENDA

5. Communications/Reports

B. Superintendent’s Report

(6) Request Board authorization for out-of-state travel for field trip by East Feliciana High School FFA Students and Staffers by Victoria McMullen to Memphis, Tennessee on April 27^th thru 29^th, 2010 {funding sources: FFA fundraisers and students}

(7) Request Board authorization for out-of-state travel for field trip by Jackson Elementary 5^th Graders and Staffers by Principal Megan Phillips to Atlanta, Georgia on May 26^th thru 29^th, 2010 {funding sources: fundraisers and students}

8. Personnel

CORRECTIONS TO PERSONNEL ITEM 8.C.

C. Support Staff Funding Transfer:

Susie Smith, Pre-K HQ Paraprofessional, Slaughter Elementary [funding source: Title I (Fund 329)} to Computer Lab HQ Paraprofessional, Slaughter Elementary [funding source: EDU Jobs Program Grant (Fund 700)] {effective date: November 2, 2010 (beginning of work day)}

D. Support Staff Appointments:

(4) Debra Jones, CNP Technician, East Feliciana Middle School, (remainder on 9-Month Position) {effective date: November 3, 2010 (beginning of work day)} [funding source: Child Nutrition Program (Fund 21)]

E. Contracted Employment:

Carol Shirley, Talented Art Teacher (remainder on 9-Month Position){effective dates: September 15, 2010 thru June 30, 2011}[funding source: General Funds]

END OF CONSENT AGENDA

7. New Business

C. Finance Committee Report

(1) Adopt a Resolution (a copy of which is attached hereto for reference) in connection with Qualified School Construction Bonds (QSCB) Loan Allocation as prepared by David Henderson, Foley & Judell, Bonding Attorneys

(2) Adopt a Resolution (a copy of which is attached hereto for reference) in conjunction with a ”bridge loan” from the Operating and Maintenance Fund of the School Board to the General Fund of the School Board

D. Schedule Bid Opening Committee Meeting for Friday, November 19, 2010 at 3:00 P.M. to receive and open sealed bids for Meats (Frozen/Process), Bakery Items, Fruits (Canned/Diced), Vegetables (Canned/Frozen), Cereal Products, Condiments and Spices {Note: Food Bids will be valid from 01/01/11 - 06/30/11}

E. Request for use of facilities by Clinton Community Football/Cheerleaders of the East Feliciana Middle School Gymnasium for End of Season Athletic Banquet on Monday, November 29, 2010 from 6 P.M. until 9 P.M. Further written request to waive all fees.

F. Request for use of facilities by 100 Black Men of East Feliciana of the East Feliciana Middle School Cafeteria for Annual Gala on Saturday, December 4^th, 2010 from 6 P.M. until 9 P.M.

Motion by Vice-President Bradford, seconded by Mr. A. Rouchon to approve the above agenda with Superintendent Beauchamp’s written requests for additions and corrections as set out above.

Board President Jelks then asked for any public comment before a vote is taken on this motion. Receiving none, Board President Jelks then proceeded with the vote. All yeas. The motion carried. Absent and not voting: Wingfield, Franklin and Barksdale.

Item 3. Motion by Vice-President Bradford, seconded by Mr. A. Rouchon, to approve the minutes of October 5, 2010 public hearing and regular meeting minutes for publication in the official journal.

Board President Jelks then asked for any public comment before a vote is taken on this motion. After some discussion by Board Member Terrell and Vice-President Bradford, along with responses by 1^st Asst. D.A. Hughes and Superintendent Beauchamp, Board President Jelks then proceeded with the vote. Yeas: Harrell, Dawson, Jelks, Bradford, A. Rouchon, W. Jackson, Howell and Peterson. Opposed: Terrell. Absent and not voting: Wingfield, Franklin and Barksdale. Board President Jelks announced by a majority vote of 8 to 1, with 3 absent and not voting, the motion carried.

Item 4.A. Board President Jelks noted Joseph Jones, Jr. as not being present this evening and proceeded with the agenda.

Item 5 Board President Jelks turned the floor over to Superintendent Beauchamp.

Superintendent Beauchamp related expressions of sympathy on behalf of the Board to the families listed above. Superintendent Beauchamp concluded his presentation by requesting a moment of silence. Amen.

Item 5.A. Board President Jelks turned the floor over to Superintendent Beauchamp.

Superintendent Beauchamp related to Board Members present that the October, 2010 Sales Tax Report reflects collections at 5% of $491,760.41 and delinquent sales tax collections of $9,302.89.

After some discussion by Board Member Harrell, along with responses by Superintendent Beauchamp, Board President Jelks proceeded with the agenda.

Item 5.B(1)(a) Motion by Mr. Harrell, seconded by Vice-President Bradford to schedule Tuesday, January 18, 2011 to receive a School Board Member Continuing Education In-Service conducted by Robert Hammonds, Attorney with Hammonds & Sills Law Offices.

Item 5.B.(1)(b) Motion by Mr. Harrell, seconded by Vice-President Bradford to schedule Tuesday, February 15, 2011 to receive a School Board Member Continuing Education In-Service conducted by Faulk & Winkler, LLC and Postlethwaite & Netterville APAC.

Items 5.B.(2) thru (7), Item 6.(1) and (2) and Personnel Items 8.A. thru 8.E. Motion by Vice-President Bradford, seconded by Mr. A. Rouchon to approve the Consent Agenda (set out above) as Items 5.B.(2) thru (7), Item 6.(1) and (2) and Personnel Items 8.A. thru 8.E. as recommended by Superintendent Beauchamp in writing and being the End of Consent Agenda.

Board President Jelks then asked Board Members to check the personnel items for relatives. Board President Jelks then called for any public comment before a vote is taken on this motion. Receiving none, Board President Jelks then proceeded with the vote. All yeas. The motion carried. Absent and not voting: Wingfield, Franklin and Barksdale.

Board Member Matthew Peterson left the meeting at this time.

Item 7.A. Motion by Vice-President Bradford, seconded by Mr. A. Rouchon to accept the Policy Review Committee recommendation to waive the oral reading and accept Item 1. proposed addition to Board Policy File: JHE, entitled ”Student Publications,” with noted addition, as a 1^st reading at the upcoming November 2, 2010 Regular Board Meeting. Further to bring same back to the upcoming December 7, 2010 Regular Board Meeting for a 2^nd reading and adoption as Policy.

Item 7.B. Motion by Mr. A. Rouchon, seconded by Miss W. Jackson to accept the Salary Committee recommendation to approve Superintendent Beauchamp’s recommendation and approve the proposed salary for School Resource Officer (remainder on 9-Month Position) {funding source: General Funds}.

Item 7.C. Anthony ”Tony” Rouchon, Chairman proceeded with the following presentation from the Finance Committee Meeting held on Thursday, October 28, 2010 at 6:00 P.M. (a copy of which is attached hereto for reference). Chairman A. Rouchon noted the informational Items of 7.C.(1) thru 7.C.(4), noting Item 7.C.(5) was taken care of in Item 7.B. above.

Item 7.C.(1) Motion by Vice-President Bradford, seconded by Mrs. Dawson to adopt a Resolution (a copy of which is attached hereto for reference) in connection with Qualified School Construction Bonds (QSCB) Loan Allocation as prepared by David Henderson, Foley & Judell, Bonding Attorneys.

Board President Jelks then asked for any public comment before a vote is taken on this motion. After some discussion by 1^st Asst. D.A. Hughes, Vice-President Bradford, Board Member Harrell, along with responses by C.P.A. LeJeune and Superintendent Beauchamp, Board President Jelks proceeded with a roll-call vote, as follows:

Yeas: Mitchell Harrell, Elizabeth ”Beth” Dawson, J. Curtis Jelks, Michael Bradford, Anthony ”Tony” Rouchon, Willie M. Jackson and Henry C. Howell, IV

Nays: Richard Terrell

Absent and not voting: Oliver Wingfield, Leon ”Sonny” Franklin, Clay Barksdale and Matthew Peterson

Board President Jelks announced by a majority vote of 7 to 1, with 4 absent and not voting, the motion carried.

Item 7.C.(2) Motion by Vice-President Bradford, seconded by Mr. A. Rouchon to adopt a Resolution (a copy of which is attached hereto for reference) in conjunction with a ”r;bridge loan” from the Operating and Maintenance Fund of the School Board to the General Fund of the School Board.

Yeas: Mitchell Harrell, Richard Terrell, Elizabeth ”Beth” Dawson, J. Curtis Jelks, Michael Bradford, Anthony ”Tony” Rouchon, Willie M. Jackson and Henry C. Howell, IV

Nays: None

Absent and not voting: Oliver Wingfield, Leon ”Sonny” Franklin, Clay Barksdale and Matthew Peterson

Board President Jelks announced by a majority vote of 8 to 0, with 4 absent and not voting, the motion carried.

Item 7.D. Board President Jelks, with concurrence of Board Members in attendance, scheduled a Bid Opening Committee Meeting for Friday, November 19, 2010 at 3:00 P.M. to receive and open sealed bids for Meats (Frozen/Process), Bakery Items, Fruits (Canned/Diced), Vegetables (Canned/Frozen), Cereal Products, Condiments and Spices {Note: Food Bids will be valid from 01/01/11 - 06/30/11}.

Item 7.E. Motion by Vice-President Bradford, seconded by Mr. A. Rouchon to approve the written request for use of facilities by Clinton Community Football/Cheerleaders of the East Feliciana Middle School Gymnasium for End of Season Athletic Banquet on Monday, November 29, 2010 from 6 P.M. until 9 P.M. Further to waive usage fees in lieu of requesting organization documenting in kind services to the school system for scheduled use of gymnasium facilities at a rate of $150.00 per hour, times 3 hours, equaling $450.00.

Item 7.F. Motion by Vice-President Bradford, seconded by Mr. Harrell to approve the written request for use of facilities by 100 Black Men of East Feliciana of the East Feliciana Middle School Cafeteria for Annual Gala on Saturday, December 4^th, 2010 from 6 P.M. until 9 P.M. Further to waive usage fees in lieu of requesting organization documenting in kind services to the school system for scheduled use of cafeteria facilities at a rate of $150.00 per hour, times 3 hours, equaling $450.00.

Board President Jelks scheduled a meeting to continue review of proposed Charter School Contract for Tuesday, November 9, 2010 at 5:00 P.M. Board Members in attendance concurred with same.

1^st Asst. D.A. Hughes left the meeting at this time.

Item 9. Board President Jelks asked Ms. Thelma Davis, if she wants Item 9. receive written request to re-enroll student at East Feliciana High School, held in open or closed/executive session?

Ms. Clarisa Davis, Sister of Student, requested closed session.

1^st Asst. D.A. Hughes rejoined the meeting in executive session at this time.

After clarification that Ms. Thelma Davis was not present, Board President Jelks asked Mr. Roosevelt Matthews, Parent of Student, requested closed session. Upon additional clarification, the Student noted being 18 years of age and requested closed session.

Motion by Mr. A. Rouchon, seconded by Vice-President Bradford to go into executive session, not to exceed 10 minutes; in connection with Item 9. to receive written request to re-enroll student in East Feliciana Feliciana High School.

Board President Jelks adjourned into executive session.

1^st Asst. D.A. Hughes left the meeting during the executive session.

Board President Jelks reconvened into regular session. Board Members in attendance: Harrell, Terrell, Dawson, Jelks, Bradford, A. Rouchon, W. Jackson and Howell. Absent: Wingfield, Franklin, Barksdale and Peterson.

Motion by Mr. Harrell, seconded by Mrs. Dawson to authorize Ms. Thelma Davis to re-enroll her student at East Feliciana High School upon successful completion of alcohol screening.

Board President Jelks then called for any public comment before a vote is taken on this motion. Receiving none, Board President Jelks then proceeded with the vote by consensus. Absent and not voting: Wingfield, Franklin, Barksdale and Peterson.

There being no further business to come before the Board, a motion for adjournment by Mr. A. Rouchon, seconded by Mrs. Dawson, prevailed until the next regular meeting unless called into special session by the President.

_____________________________

DOUGLAS BEAUCHAMP, JR.,

SECRETARY-TREASURER

____________________________

J. CURTIS JELKS,

PRESIDENT