PROCEEDINGS OF THE PARISH SCHOOL BOARD OF THE PARISH OF EAST FELICIANA, STATE OF LOUISIANA, TAKEN AT A REGULAR MEETING HELD ON MARCH 1, 2011
PROPOSED AGENDA FOR
EAST FELICIANA PARISH SCHOOL BOARD
Central Office Board Room, located at
12732 Silliman Street, Town of Clinton, Louisiana
TUESDAY, MARCH 1, 2011 - 5:00 P.M.
1. Call to order
2. Approval of the agenda
3. Approval of the minutes of February 1, 2011, regular meeting
4. Special Recognitions
A. Royann Lane, 5th Day Project receipt of donation from Entergy
B. Helen Williams presentation of Employee of Month for February, 2011
5. Communications/Reports
(1) Family of Mrs. Irene White Walker, Grandmother of Lisa Poole Washington, HQ Paraprofessional East Feliciana High School; her passing on Wednesday, February 2, 2011
(2) Family of Mrs. Deloris Davis, Mother of Lisa Poole Washington, HQ Paraprofessional East Feliciana High School; in her passing on Saturday, February 5, 2011
(3) Family of Bobby Spurlock, Brother of Debra Spurlock Haynes, Board Member; in his passing on Sunday, February 20, 2011
A. Sales Tax Collections Report
B. Superintendent's Report
(1) Receive minute entry to reflect the following Board Members attendance at Tuesday, February 15, 2011 Financial Continuing Education In-Service in accordance with Act 380 of 2008 and Act 705 of 2010 (La. R.S. 17:53), for the following:
(a) Michael Ray Bradford 1.5 Hours
(b) Richard Terrell 2.0 Hours
(c) Henry C. Howell, IV 2.0 Hours
(d) Melvin L. Hollins 2.0 Hours
(e) Debra Spurlock Haynes 2.0 Hours
(f) Broderick Brooks, Sr. 2.0 Hours
(g) Olivia Harris 2.0 Hours
(h) Rufus Nesbitt 2.0 Hours
(i) Paul Kent 2.0 Hours
(j) John Benjamin Cupit 2.0 Hours
(j) Rhonda Matthews 2.0 Hours
(2) Receive minute entry to reflect the following Board Members completion of 2010 Ethics Training for Elected Officials in accordance with Act 3 of 2008 (La. R.S. 42:1170), for the following:
(a) Rhonda Matthews January 20, 2011
(3) Louisiana Board of Ethics Instructions and Personal Financial Disclosure "Tier 3" Statements which are due to be completed by Board Members and filed on or before Sunday, May 15, 2011
(4) LSBA Convention, March 2nd thru 4th, 2011; along with Law Forum scheduled 8:30 A.M. - 11:30 A.M. Friday, March 4th, 2011, one hour of presentation will satisfy Ethics Training requirement. Other LSBA sponsored sessions will count toward continuing education of one (1) point per hour for a maximum of five (5) points
(5) Request Board authorization for Superintendent Beauchamp, to use his discretion on behalf of the East Feliciana Parish School Board; in receipt and disbursement of $650.00 donation to East Feliciana Middle School designated for Tomiesha Lanns, Washington D.C. Trip from Mt. Pilgrim Baptist Church, Clinton, LA
(6) Request Board authorization for Superintendent Beauchamp, to use his discretion on behalf of the East Feliciana Parish School Board; in receipt and disbursement of $10,620.00 of paper, tissue and school supplies from Georgia Pacific and its employees
(7) Request for out-of-state travel by Ann A. Kent and Jack Sexton to attend Mississippi Independent School Association Administrator’s Conference, Orange Beach, AL, June 1st thru 3rd, 2011 {funding: Silliman Title II}
(8) Request out-of-state travel by Ann A. Kent and Kathryn Dart Hayes to attend RenWeb Power Conference 2011, Orlando, FL, July 18th thru 23rd, 2011 {funding: Silliman Title II 07/18/11 to 07/21/11 and personal expense 07/22/11 to 07/23/11}
(9) Request for out-of-state field trip student travel by Trina Brown, East Feliciana Middle School Staffers; for Students that attended LEAP Tutoring on Mondays traveling to Houston, TX on April 2nd thru 3rd, 2011 {funding source: LA Gear-Up}
6. Old Business
A. Adoption of Changes to 2010-2011 School and Employee Calendars:
(1) Early dismissal of all schools/offices for Football Playoff Game at 2:00 P.M., Friday, December 3, 2010
(2) East Feliciana Middle School closed on Friday, January 14, 2011, due to broken water main
(3) Early dismissal of all schools/offices for inclement weather at 2:00 P.M. on Thursday, February 3, 2011
(4) All schools/offices closed for inclement weather on Friday, February 4, 2011
(5) School/Work make-up day Monday, March 21, 2011
B. Policy Review Committee Report to waive the oral reading and accept Items 1.(a) thru (o) and Item 2. proposed changes, revisions and new Board Policy, for 2nd Readings and adoption as Policy, as follows:
1. Receive proposed 2010 Louisiana Legislative changes and revisions to the following Board Policies:
(a) Board Policy File: ABE, entitled "School Superintendent Legal Status"
(b) Board Policy File: BBBC, entitled "Board Member Continuing Education"
(c) Board Policy File: BH, entitled "School Board Ethics"
(d) Board Policy File: CEB, entitled "Superintendent Powers And Responsibilities"
(e) Board Policy File: CED, entitled "Employment of Superintendent"
(f) Board Policy File: DFL, entitled "Investments"
(g) Board Policy File: DJED, entitled "Bids And Quotations"
(h) Board Policy File: DN, entitled "Disposal Of School Property"
(i) Board Policy File: EBC, entitled "Building And Grounds Security"
(j) Board Policy File: GBD, entitled "Employment Of Personnel"
(k) Board Policy File: GBM, entitled "Personnel Transfer"
(l) Board Policy File: IDBB, entitled "Alcohol, Tobacco, Drug, And Substance Abuse Education Program"
(m) Board Policy File: JBCC, entitled "Student Assignment"
(n) Board Policy File: JCDAB, entitled "Student Alcohol And Substance Abuse"
(o) Board Policy File: II, entitled "Testing Program"
2. Receive proposed 2010 Louisiana Legislative NEW BOARD POLICY File: JGFHA, entitled ”Student Biometric Information”
7. New Business
A. Policy Review Committee Report
B. Salary Committee Report
C. Finance Committee Report
D. Adoption of East Feliciana Parish School Board Transportation Handbook as prepared by Joyce A. Kent, Transportation Support Supervisor
E. Receive overview of Child Nutrition Program by Helen Williams, CNP Supervisor
F. Review of Proposed 2011-2012 9 & 9½-Month Employees & School Calendar
G. Review of Proposed 2011-2012 10-Month Certificated/Secretaries Calendar
H. Review of Proposed 2011-2012 10-Month Custodians Calendar
I. Review of Proposed 2011-2012 11-Month Employees Calendar
J. Review of Proposed 2011-2012 12-Month Employees Calendar
K. Review of Proposed 2011-2012 12-Month Maintenance & Custodial Calendar
L. Request Board approval of written request for use of facilities by Faith Track Club, Inc. of the EFHS Athletic Complex including field, restrooms and field house for track meet on Saturday, May 21, 2011 from 7 A.M. until 5:00 P.M.
8. Personnel
There were present: School Board Members Olivia Harris, Melvin L. Hollins, John Benjamin Cupit, Paul Kent, Mitchell Harrell, Michael Ray Bradford, Debra Spurlock Haynes, Broderick Brooks, Sr., Rhonda Matthews, Rufus Nesbitt. Board Member absent: Henry C. Howell, IV. Other Attendees: Douglas Beauchamp, Jr., Superintendent of Schools, Irma Lee Bendily, Admn. Asst. and Michael Hughes, 1st Asst. 20th JDC District Attorney. Board Member Richard Terrell joined the meeting at 5:06 P.M.
Board President Michael Ray Bradford opened and chaired the meeting and asked Vice-President Mitchell Harrell to open the meeting with prayer. Board President Bradford lead the Pledge of Allegiance to The Flag in unison.
The Parish School Board of the Parish of East Feliciana, State of Louisiana, was duly convened as the governing authority of said Parish for school purposes by Michael Ray Bradford, Board President, who announced the purposes of said meeting in accordance with the aforesaid written notice thereof. Board President Bradford stated the Board was ready for transaction of business.
Item 2. Board President Bradford presented Superintendent Beauchamp’s written requests for additions/corrections and oral additions of Item 6.A.(6) and Item 7.E. to the above agenda, as follows:
REQUEST FOR ADDITIONS
4. Special Recognitions
C. Observance of Attendance Awareness Week of March 21st thru 25th, 2011
5. Communications/Reports
B. Superintendent’s Report
(2) Receive minute entry to reflect the following Board Members completion of 2011 Ethics Training for Elected Officials in accordance with Act 3 of 2008 (La. R.S. 42:1170), for the following:
(b) Melvin L. Hollins February 7, 2011
(10) Request for out-of-state travel by Royann Lane to attend 10th Annual Southern Region Spring Homeless Liaison Training, Mobile, AL, April 27th thru 29th, 2011 {funding: McKinney-Vento Homeless Fund 499}
(11) Request for out-of-state field trip student travel by Cedric Anderson and Alonzo Jones, East Feliciana High School; for High School Girls Track Team competing in Mobile Challenge Championship traveling to Mobile, AL on April 2nd thru 3rd, 2011 {funding source: Athletic Account fund raisers}
7. New Business
M. Request Board approval of written request for use of facilities by Alonzo Jones, Florida Parishes Youth Sports, for Basketball League at East Feliciana High School, March 15, 2011 thru July 31, 2011 [Particular dates and times to be determined and shall not conflict with EFHS or JES activities.] Request waiver of fees.
N. Request Board approval of written request for use of facilities by Alonzo Jones, Florida Parishes Youth Sports, for Basketball League at East Feliciana Middle School, March 15, 2011 thru July 31, 2011 [Particular dates and times to be determined and shall not conflict with EFMS activities.] Request waiver of fees.
O. Bid Opening Committee Report
REQUEST FOR DELETION
7. New Business
E. Receive overview of Child Nutrition Program by Helen Williams, CNP Supervisor
6. Old Business
A. Adoption of Changes to 2010-2011 School and Employee Calendars:
(6) East Feliciana Middle School Faculty & Staff work make-up day Monday May 23, 2011 (for burst water main closure on Friday, January 14, 2011)
7. New Business
A. Vice-President Harrell discuss Resource Officer for East Feliciana High School
Motion by Vice-President Harrell, seconded by Mr. Brooks to approve the above agenda with Superintendent Beauchamp’s written and oral requests for additions, corrections and deletion.
Board President Bradford then asked for any public comment before a vote is taken on this motion. Receiving none, Board President Bradford then proceeded with the vote. All yeas. The motion carried. Absent and not voting: Board Members Howell and Terrell.
Item 3. Motion by Vice-President Harrell, seconded by Mr. Hollins, to approve the minutes of February 1, 2011, regular meeting, for publication in the official journal.
Board President Bradford then asked for any public comment before a vote is taken on this motion. Receiving none, Board President Bradford then proceeded with the vote. All yeas. The motion carried. Absent and not voting: Board Members Howell and Terrell.
Item 4.A. Board President Bradford turned the floor over to Mrs. Royann Lane.
Mrs. Royann Lane related to Board Members present that the 5th Day Project is the recipient of donations from Entergy in the sum of $25,000.00, two years ago they gave $50,000.00 and the year before that they gave us $5,000.00, so far they have given $80,000.00. She noted Pennington having donated $20,000.00 over this same amount of time. She related we have a small Teen Center running in Clinton and after-school tutoring during the week at Slaughter.
Board President Bradford requested that all electronic communications devices due to School Board recording equipment in use, so turn off all cell phones, not on vibrate, turn them off.
Board Member Richard Terrell joined the meeting at this time.
Item 4. B. Board President Bradford turned the floor over to Mrs. Helen Williams.
Mrs. Williams, Supervisor, for presentation as Employees of the Month for February, 2011 - Casey Edwards, Literacy Coach, East Feliciana High School. Mrs. Williams related that due to her own illness last week, Taylor & Sons was not given the information for the respective appreciation plaque and related items, but they will be forthcoming and given to Ms. Edwards at a later time.
Item 4.C. Motion by Mr. Kent, seconded by Miss Matthews to announce the observance of Attendance Awareness Week as March 21st thru 25th, 2011.
Board President Bradford then asked for any public comment before a vote is taken on this motion. Receiving none, Board President Bradford then proceeded with the vote. All yeas. The motion carried. Absent and not voting: Board Member Howell.
Item 5. Board President Bradford turned the floor over to Superintendent Beauchamp.
Superintendent Beauchamp related expressions of sympathy on behalf of the Board to the families listed above. Superintendent Beauchamp concluded his presentation by requesting a moment of silence. Amen.
Item 5.A. Board President Bradford turned the floor over to Superintendent Beauchamp.
Douglas Beauchamp, Jr., Superintendent; related to Board Members present that the February, 2011 Sales Tax Report reflects collections at 5% of $410,771.30 and delinquent sales tax collections of $14,222.42.
Item 5.B. Board President Bradford turned the floor over to Superintendent Beauchamp.
Superintendent Beauchamp related that Louisiana Public Broadcasting (LPB) will broadcast a segment on Friday, March 18, 2011 at 7:00 P.M., in connection with Louisiana The State We Are In - Grand Ideas Our Students.
Superintendent Beauchamp requested appointment of School Board Representatives to the East Feliciana Parish Economic Development District.
Board President Bradford indicated he and Vice-President Harrell will serve.
Superintendent Beauchamp related until you attend a meeting Mr. Jelks and Mr. A. Rouchon will remain on this Committee. He noted they have a special meeting at the EFP Police Jury Office on Monday, March 7, 2010 at 5:15 P.M. to select a firm to facilitate the Parish Master Plan. The EFP Economic Development District met last Friday, here at the School Board Room to hear the various presentations from the firms competing for the project.
Superintendent Beauchamp requested an RSVP from Board Members attending the LSBA Convention and want to meet with Hammonds & Sills for Dinner tomorrow night at Ralph & Kacoo’s The Seafood Restaurant.
Superintendent Beauchamp related that the Department of Health and Hospitals (DHH) will be filming at Jackson Elementary in March, 2011 as a presentation to be shown around the State which will highlight our School District’s efforts to be "Asthma Friendly". He noted being very close to being the first District in the State declared "Asthma Friendly", obtained by removing carpet, implementing bus idling for approval later on this agenda and utilizing other asthma friendly guidelines.
Superintendent Beauchamp extended congratulations to the EFHS Boys Basketball Team for making the Playoffs.
Item 5.B.(1) Motion by Vice-President Harrell, seconded by Mr. Brooks to authorize a minute entry to reflect the following Board Members attendance at Tuesday, February 15, 2011 Financial Continuing Education In-Service in accordance with Act 380 of 2008 and Act 705 of 2010 (La. R.S. 17:53), for the following:
(a) Michael Ray Bradford 1.5 Hours
(b) Richard Terrell 2.0 Hours
(c) Henry C. Howell, IV 2.0 Hours
(d) Melvin L. Hollins 2.0 Hours
(e) Debra Spurlock Haynes 2.0 Hours
(f) Broderick Brooks, Sr. 2.0 Hours
(g) Olivia Harris 2.0 Hours
(h) Rufus Nesbitt 2.0 Hours
(i) Paul Kent 2.0 Hours
(j) John Benjamin Cupit 2.0 Hours
(j) Rhonda Matthews 2.0 Hours
Board President Bradford then asked for any public comment before a vote is taken on this motion. After some discussion by Board President Bradford, along with responses by Superintendent Beauchamp, Board President Bradford then proceeded with the vote. All yeas. The motion carried. Absent and not voting: Board Member Howell.
Item 5.B.(2) Motion by Mr. Terrell, seconded by Miss Matthews to authorize a minute entry to reflect the following Board Members completion of 2011 Ethics Training for Elected Officials in accordance with Act 3 of 2008 (La. R.S. 42:1170), for the following:
(a) Rhonda Matthews January 20, 2011
(b) Melvin L. Hollins February 7, 2011
Board President Bradford then asked for any public comment before a vote is taken on this motion. Receiving none, Board President Bradford then proceeded with the vote. All yeas. The motion carried. Absent and not voting: Board Member Howell.
Item 5.B.(3) Superintendent Beauchamp related as a reminder that the Louisiana Board of Ethics Instructions and Personal Financial Disclosure "Tier 3" Statements which are due to be completed by Board Members and filed on or before Sunday, May 15, 2011.
Item 5.B.(4) Superintendent Beauchamp related the Louisiana School Boards Association (LSBA) Convention, March 2nd thru 4th, 2011; along with Law Forum scheduled 8:30 A.M. - 11:30 A.M. Friday, March 4th, 2011, one hour of presentation will satisfy Ethics Training requirement. Other LSBA sponsored sessions will count toward continuing education of one (1) point per hour for a maximum of five (5) points.
Item 5.B.(5) Motion by Mr. Terrell, seconded by Mr. Kent to authorize Superintendent Beauchamp, to use his discretion on behalf of the East Feliciana Parish School Board; in receipt and disbursement of $650.00 donation to East Feliciana Middle School designated for Tomiesha Lanns, Washington D.C. Trip from Mt. Pilgrim Baptist Church, Clinton, LA.
Board President Bradford then asked for any public comment before a vote is taken on this motion. Receiving none, Board President Bradford then proceeded with the vote. All yeas. The motion carried. Abstained and not voting: Board President Bradford due to donor being his home church and donee being his niece. Absent and not voting: Board Member Howell.
Item 5.B.(6) Motion by Mr. Terrell, seconded by Miss Matthews to authorize Superintendent Beauchamp, to use his discretion on behalf of the East Feliciana Parish School Board; in receipt and disbursement of $10,620.00 of paper, tissue and school supplies from Georgia Pacific and its employees.
Board President Bradford then asked for any public comment before a vote is taken on this motion. Receiving none, Board President Bradford then proceeded with the vote. All yeas. The motion carried. Absent and not voting: Board Member Howell.
Item 5.B.(7) Motion by Mr. Terrell, seconded by Mr. Kent to approve written request for out-of-state travel by Ann A. Kent and Jack Sexton to attend Mississippi Independent School Association Administrator’s Conference, Orange Beach, AL, June 1st thru 3rd, 2011 {funding: Silliman Title II}.
Board President Bradford then asked for any public comment before a vote is taken on this motion. After some discussion by Board Member Nesbitt, along with responses by Superintendent Beauchamp and Dr. Knight Roddy, Board President Bradford then proceeded with the vote, as follows:
Yeas: Harris, Hollins, Cupit, Kent, Harrell, Bradford, Haynes, Brooks, Matthews and Terrell.
Opposed: Nesbitt
Abstained from voting: None
Absent and not voting: Howell
Board President Bradford announced by a majority vote of 10 to 1, with 1 absent and not voting, the motion carried.
Item 5.B.(8) Motion by Mr. Terrell, seconded by Mr. Brooks to approve written request for out-of-state travel by Ann A. Kent and Kathryn Dart Hayes to attend RenWeb Power Conference 2011, Orlando, FL, July 18th thru 23rd, 2011 {funding: Silliman Title II 07/18/11 to 07/21/11 and personal expense 07/22/11 to 07/23/11}.
Board President Bradford then asked for any public comment before a vote is taken on this motion. After some discussion by Board Member Nesbitt, along with responses by Superintendent Beauchamp, Vice-President Harrell and Board Member Cupit, Board President Bradford then proceeded with the vote, as follows:
Yeas: Harris, Hollins, Cupit, Kent, Harrell, Bradford, Haynes, Brooks, Matthews and Terrell.
Opposed: Nesbitt
Abstained from voting: None
Absent and not voting: Howell
Board President Bradford announced by a majority vote of 10 to 1, with 1 absent and not voting, the motion carried.
Item 5.B.(10) Motion by Mr. Terrell, seconded by Vice-President Harrell to approve written request for out-of-state travel by Royann Lane to attend 10th Annual Southern Region Spring Homeless Liaison Training, Mobile, AL, April 27th thru 29th, 2011 {funding: McKinney-Vento Homeless Fund 499}.
Board President Bradford then asked for any public comment before a vote is taken on this motion. Receiving none, Board President Bradford then proceeded with the vote. All yeas. The motion carried. Absent and not voting: Board Member Howell.
Item 5.B.(9) Motion by Mr. Terrell, seconded by Miss Matthews to approve the written request for out-of-state field trip student travel by Trina Brown, East Feliciana Middle School Staffers; for Students that attended LEAP Tutoring on Mondays traveling to Houston, TX on April 2nd thru 3rd, 2011 {funding source: LA Gear-Up}.
Board President Bradford then asked for any public comment before a vote is taken on this motion. After sone discussion by Board Member Cupit, along with responses by Superintendent Beauchamp and EFMS Counselor Trina Brown, Board President Bradford then proceeded with the vote. All yeas. The motion carried. Absent and not voting: Board Member Howell.
Item 5.B.(11) Motion by Mr Terrell, seconded by Mrs. Haynes to approve the written request for out-of-state field trip student travel by Cedric Anderson and Alonzo Jones, East Feliciana High School; for High School Girls Track Team competing in Mobile Challenge Championship traveling to Mobile, AL on April 2nd thru 3rd, 2011 {funding source: Athletic Account fund raisers}. Further subject to available funding, proper supervision/chaperones and proper transportation.
Board President Bradford then asked for any public comment before a vote is taken on this motion. After some discussion by Board Members Terrell, Cupit, Hollins, Haynes, Nesbitt, Kent, Board President Bradford and Vice-President Harrell, along with responses by Superintendent Beauchamp, Transportation Support Supervisor Joyce Kent, Board President Bradford then proceeded with a roll-call vote, as follows:
Yeas: Harris, Hollins, Cupit, Kent, Harrell, Bradford, Haynes, Brooks, Matthews, Terrell and Nesbitt.
Opposed: None
Abstained from voting: None
Absent and not voting: Howell
Board President Bradford announced by a majority vote of 11 to 0, with 1 absent and not voting, the motion carried.
Item 6.A. Motion by Vice-President Harrell, seconded by Mrs. Haynes to accept Superintendent Beauchamp’s recommendations and adopt the following changes to the 2010-2011 School and Employee Calendars:
(1) Early dismissal of all schools/offices for Football Playoff Game at 2:00 P.M., Friday, December 3, 2010
(2) East Feliciana Middle School closed on Friday, January 14, 2011, due to broken water main
(3) Early dismissal of all schools/offices for inclement weather at 2:00 P.M. on Thursday, February 3, 2011
(4) All schools/offices closed for inclement weather on Friday, February 4, 2011
(5) School/Work make-up day Monday, March 21, 2011
(6) East Feliciana Middle School Faculty & Staff work make-up day Monday May 23, 2011 (for burst water main closure on Friday, January 14, 2011)
Board President Bradford then asked for any public comment before a vote is taken on this motion. After some discussion by Vice-President Harrell, Board Members Nesbitt and Terrell, along with responses by Superintendent Beauchamp and Board Member Terrell, Board President Bradford then proceeded with the vote. All yeas. The motion carried. Absent and not voting: Board Member Howell.
Item 6.B. Motion by Mr. Cupit, seconded by Mr. Hollins to waive the oral reading and accept the Policy Review Committee recommendations listed on the above agenda mandated 2010 Louisiana Legislative changes/revisions on Items 6.B.(1)(a) through (o) and New Board Policy on Item 6.B.(2), as a 2nd reading and adoption as Policy.
Board President Bradford then asked for any public comment before a vote is taken on this motion. After some discussion by Board Member Nesbitt, along with responses by Board President Bradford and Policy Chairperson Haynes, Board President Bradford then proceeded with the vote, as follows:
Yeas: Harris, Hollins, Cupit, Kent, Harrell, Bradford, Haynes, Brooks, Matthews and Terrell.
Opposed: Nesbitt
Abstained from voting: None
Absent and not voting: Howell
Board President Bradford announced by a majority vote of 10 to 1, with 1 absent and not voting, the motion carried.
Item 7.A. Board President Bradford turned the floor over to Mrs. Haynes.
Debra Spurlock Haynes, Chairperson proceeded with the following presentation from the Policy Review Committee Meeting held on Tuesday, February 15, 2011 at 5:30 P.M., having a quorum present (a copy of which is attached hereto for reference). Chairperson Haynes noted the recommendation of 7.A.(1) as a directive to each School Discipline Committee to consider revisions to the Code of Conduct Handbook for review by the Policy Review Committee and the recommendation on Item 7.A.(2) was informational only.
Item 7.B. Board President Bradford turned the floor over to Mrs. Harris.
Olivia Harris, Chairperson proceeded with the following presentation from the Salary Committee Meeting held on Wednesday, February 23, 2011 at 5:00 P.M., having a quorum present (a copy of which is attached hereto for reference). Chairperson Harris related on behalf of the Salary Committee a recommendation in connection with Item 1. to make the salary adjustment to Transportation Supervisor, retroactive to July 1, 2010, for Joseph Jones, Jr.
Motion by Vice-President Harrell, seconded by Mrs. Haynes to accept the recommendation of the Salary Committee in connection with Item 7.B.(1) to make the salary adjustment to Transportation Supervisor, retroactive to July 1, 2010, for Joseph Jones, Jr.
Board President Bradford then asked for any public comment before a vote is taken on this motion. Receiving none, Board President Bradford then proceeded with the vote, as follows:
Yeas: Harris, Hollins, Cupit, Kent, Harrell, Bradford, Haynes, Brooks, Matthews and Nesbitt.
Opposed: None
Abstained from voting: Terrell
Absent and not voting: Howell
Board President Bradford announced by a majority vote of 10 to 0, with 1 abstention and 1 absent and not voting, the motion carried.
Item 7.C. Board President Bradford returned to Item 7.C. and turned the floor over to Mr. Terrell.
Richard Terrell, Chairman proceeded with the following presentation from the Finance Committee Meeting held on Wednesday, February 23, 2011 at 5:59:35 P.M., having a quorum present (a copy of which is attached hereto for reference). Chairman Terrell noted informational items of 7.C.(1) through 7.C.(4), and called for Board authorization of Item 7.C.(5) to authorize Superintendent Beauchamp, to use his discretion on behalf of the East Feliciana Parish School Board; in execution of Amendment to Investment Agreement for receipt of La. State Treasury Education Excellence Fund Investment Account Funds (a/k/a Tobacco Money) and to release said funds in payment of TFA Invoice.
Motion by Kent, seconded by Miss Matthews to accept the Finance Committee recommendation in connection with Item 7.C.(5) to authorize Superintendent Beauchamp, to use his discretion on behalf of the East Feliciana Parish School Board; in execution of Amendment to Investment Agreement for receipt of La. State Treasury Education Excellence Fund Investment Account Funds (a/k/a Tobacco Money) and to release said funds in payment of TFA Invoice.
Board President Bradford then asked for any public comment before a vote is taken on this motion. After some discussion by Vice-President Harrell, Board President Bradford, Board Members Nesbitt, Haynes, along with responses from Superintendent Beauchamp, Dr. Knight Roddy, Chairman Terrell and Board Member Cupit, Board President Bradford then proceeded with the vote, as follows:
Yeas: Harris, Hollins, Cupit, Kent, Harrell, Bradford, Haynes, Brooks, Matthews and Terrell.
Opposed: Nesbitt
Abstained from voting: None
Absent and not voting: Howell
Board President Bradford announced by a majority vote of 10 to 1, with 1 absent and not voting, the motion carried.
Board President Bradford asked Mr. Terrell to continue with his report.
Chairman Terrell noted that concludes his report. Admn. Asst. Bendily questioned what action is to be taken on the Finance Committee recommendation of Item 7.C.(6), Chairman Terrell related it was identified as being taken up in Salary Committee as Item 7.B.(1) above.
Item 7.D. Motion by Mr. Brooks, seconded by Miss Matthews to accept Superintendent Beauchamp’s recommendation and adopt the East Feliciana Parish School Board Transportation Handbook (a copy of which is attached hereto for reference) as prepared by Joyce A. Kent, Transportation Support Supervisor.
Board President Bradford then asked for any public comment before a vote is taken on this motion. After some discussion by Board Members Nesbitt, Kent, Haynes and Board President Bradford, along with responses from Superintendent Beauchamp and Transportation Support Supervisor Joyce Kent, Board President Bradford then proceeded with the vote, as follows:
Yeas: Harris, Hollins, Cupit, Kent, Harrell, Bradford, Haynes, Brooks, Matthews and Terrell.
Opposed: Nesbitt
Abstained from voting: None
Absent and not voting: Howell
Board President Bradford announced by a majority vote of 10 to 1, with 1 absent and not voting, the motion carried.
Item 7.E. Motion by Vice-President Harrell, seconded by Miss Matthews to refer discussion of Resource Officer for East Feliciana High School to the Personnel and Finance Committees.
Board President Bradford then asked for any public comment before a vote is taken on this motion. After some discussion by Vice-President Harrell, Board Members Nesbitt, Kent, Haynes, Cupit, Brooks, Harris, Hollins and Board President Bradford, along with responses from Superintendent Beauchamp, EFMS Principal Allison El Koubi and CWA Supervisor Jackie Lacy, Board President Bradford then proceeded with a roll-call vote, as follows:
Yeas: Harris, Hollins, Cupit, Kent, Harrell, Bradford, Haynes, Brooks, Matthews, Terrell and Nesbitt
Opposed: None
Abstained from voting: None
Absent and not voting: Howell
Board President Bradford announced by a majority vote of 11 to 0, with 1 absent and not voting, the motion carried.
Board Member Melvin L. Hollins left the meeting at this time.
Item 7.F. thru 7.K. Motion by Vice-President Harrell, seconded by Mr. Brooks to accept Superintendent Beauchamp’s recommendations and adopt Option 1 (scheduling 2012 Easter Holidays/Spring Break before 2012 Spring Testing) for the 2011/2012 School and Employee Calendars as set out on the above agenda.
Board Member Melvin L. Hollins rejoined the meeting at this time.
Board President Bradford then asked for any public comment before a vote is taken on this motion. After some discussion by Board Members Nesbitt, Haynes, Kent, Cupit, Brooks, Harris, Terrell, Vice-President Harrell and Board President Bradford, along with responses from Superintendent Beauchamp, Admn. Asst. Bendily, Title I Director Edna Thomas, District Test Coordinator Ruth Dart, CES Principal Jerry Mack, EFMS Principal Allison El Koubi, Board President Bradford then proceeded with a roll-call vote, as follows:
Yeas: Harris, Hollins, Cupit, Kent, Harrell, Bradford, Brooks and Terrell.
Opposed: Matthews and Nesbitt
Abstained from voting: Haynes
Absent and not voting: Howell
Board President Bradford announced by a majority vote of 8 to 2, with 1 abstention and 1 absent and not voting, the motion carried.
Item 7.L. Motion by Mr. Brooks, seconded by Mr. Terrell to approve the written request for use of facilities by Faith Track Club, Inc. of the EFHS Athletic Complex including field, restrooms and field house for track meet on Saturday, May 21, 2011 from 7 A.M. until 5:00 P.M. Further waiving any and all fees.
Board President Bradford then asked for any public comment before a vote is taken on this motion. After some discussion by Board President Bradford, Vice-President Harrell, Board Members Haynes, Cupit, Terrell, Kent, Nesbitt, Harris and Brooks, and Marilyn Goff, Reporter for The Advocate, along with responses from Superintendent Beauchamp, 1st Asst. D.A. Hughes, Mr. Alonzo Jones, Board President Bradford then proceeded with the vote. All yeas. The motion carried. Absent and not voting: Board Member Howell.
Item 5.B.(11) Board President Bradford returned to Item 5.B.(11) above for clarification on means of transportation for requested out-of-state travel student field trip, along with discussion by Board Members Terrell, Harris, Cupit and Nesbitt, along with responses by Mr. Alonzo Jones and Superintendent Beauchamp, Board President Bradford continued with the agenda.
Items 7.M. and 7.N. Motion by Mr. Terrell, seconded by Mr. Nesbitt to approve the following written requests for use of facilities as set out on the request for additions to agenda as Items 7.M. and 7.N. and waiving any and all fees.
Board President Bradford then asked for any public comment before a vote is taken on this motion. After some discussion by Board President Bradford, Board Members Cupit, Kent, Terrell, Nesbitt, Brooks, Haynes, along with responses from Superintendent Beauchamp, EFMS Principal Allison El Koubi and Mr. Alonzo Jones, Board President Bradford then proceeded with the vote. All yeas. The motion carried. Absent and not voting: Board Member Howell.
Item 7.O. Board President Bradford turned the floor over to Mr. Paul Kent.
Committee Member Paul Kent, proceeded with the following presentation from the Bid Opening Committee Meeting held on Friday, February 25, 2011 at 1:30 P.M., having a quorum present (a copy of which is attached hereto for reference). Committee Member Kent noted a recommendation to utilize Superintendent Beauchamp’s bid recap {memorandum dated March 1, 2011 (a copy of which is attached hereto for reference)} in awarding to the lowest responsive bidders e-rateable services for the East Feliciana Parish School Board. Further to authorize Superintendent Beauchamp, to use his discretion on behalf of the East Feliciana Parish School Board; in signing all contracts and/or documents with the lowest bidder(s).
Motion by Vice-President Harrell, seconded by Mr. Cupit to accept the Bid Opening Committee recommendations in connection with items 7.O. to utilize Superintendent Beauchamp’s bid recap {memorandum dated March 1, 2011 (a copy of which is attached hereto for reference)} in awarding to the lowest responsive bidders e-rateable services for the East Feliciana Parish School Board. Further to authorize Superintendent Beauchamp, to use his discretion on behalf of the East Feliciana Parish School Board; in signing all contracts and/or documents with the lowest bidder(s).
Board President Bradford then asked for any public comment before a vote is taken on this motion. Receiving none, Board President Bradford then proceeded with the vote. All yeas. The motion carried. Absent and not voting: Board Member Howell.
Item 8. Board President Bradford related there were no Personnel Items to come before the Board at this time.
There being no further business to come before the Board, a motion for adjournment by Vice-President Harrell, seconded by Mr. Terrell, prevailed until the next regular meeting unless called into special session by the President.
DOUGLAS BEAUCHAMP, JR., MICHAEL RAY BRADFORD,
SECRETARY-TREASURER PRESIDENT