2011-05-03

PROCEEDINGS OF THE PARISH SCHOOL BOARD OF THE PARISH OF EAST FELICIANA, STATE OF LOUISIANA, TAKEN AT A REGULAR MEETING HELD ON MAY 3, 2011

PROPOSED AGENDA FOR

EAST FELICIANA PARISH SCHOOL BOARD

Central Office Board Room, located at

12732 Silliman Street, Town of Clinton, Louisiana

TUESDAY, MAY 3, 2011 - 5:00 P.M.

1. Call to order

2. Approval of the agenda

3. Approval of the minutes of April 5, 2011, regular meeting

4. Special Recognitions

A. Michael Tipton, Executive Director for South Louisiana, Teach For America

B. Helen Williams presentation of Employee of Month

C. Helen Williams presentation of 2010-2011 Outstanding School Support Employee Awards

D. Helen Williams presentation of Rookie Teacher of the Year Awards

E. Ronald Matherne presentation of Teacher of the Year Awards

F. Superintendent Beauchamp presentation of BESE Certificate of Recognition for Exemplary Academic Growth to Jackson Middle School

G. Superintendent Beauchamp presentation of a Special Recognition

5. Communications/Reports

(1) Family of Ms. Roxie Waggner, Retired Central Office Custodian, in her passing on Saturday, April 16, 2011

A. Sales Tax Collections Report

B. Superintendent's Report

(1) Receive minute entry to reflect the following Board Member completion of 2011 Ethics Training for Elected Officials in accordance with Act 3 of 2008 (La. R.S. 42:1170), for the following:

(a) Rufus Nesbitt April 11, 2011

(2) Request Board authorization for Superintendent Beauchamp, to use his discretion on behalf of the East Feliciana Parish School Board; in receipt and disbursement of various donations to East Feliciana Middle School designated for Washington D.C. Trip

(3) Request Board authorization for Superintendent Beauchamp, to use his discretion on behalf of the East Feliciana Parish School Board; in receipt and disbursement of various donations designated for 2010 Wellness Fair held on Saturday, September 25, 2010

(4) Request Board authorization for Superintendent Beauchamp, to use his discretion on behalf of the East Feliciana Parish School Board; in receipt and disbursement of various donations designated for 2011 Walk for Wellness held on Saturday, April 2, 2011 at the Jackson School Complex Track

6. Old Business

(1) Louisiana Board of Ethics Instructions and Personal Financial Disclosure "Tier 3" Statements which are due to be completed by Board Members and filed on or before Sunday, May 15, 2011

(2) Board Member Broderick Brooks, Sr. revisit proposal to change campus locations for Middle School and High School effective 2011/2012 FY/SY

(3) Board Member Broderick Brooks, Sr. revisit proposal to return to 5-day 2011/2012 FY/SY Employee/School Calendars

(4) Board Member Broderick Brooks, Sr. revisit 2011/2012 Employee/School Calendars and adopt Option 2 scheduling 2012 LEAP Testing before April 2012 Spring Break

7. New Business

A. Finance Committee Report

B. Joint Building and Finance Committee Report

C. Receive overview of Personnel and Career & Technical Education by Ronald Matherne, Supervisor

D. Receive annual update from RKM in regards to School Clinics

E. Request Board authorization for Board President and Superintendent of Schools to sign application for the East Feliciana Parish School Board to enroll in Federal Programs for the 2011-2012 Fiscal Year

F. Approval of mandated Special Education Extended School Year Services during the remainder of May, 2011, Months of June and July, 2011 contingent upon approval by State Department of Education

G. Request Board authorization to advertise and/or e-bid for the following:

(1) Fiscal Agent for 2011/2012 Fiscal Year (07/01/11 thru 06/30/12)

(2) Official Journal for 2011/2012 Fiscal Year (07/01/11 thru 06/30/12)

(3) Pest Control for 2011/2012 Fiscal Year (07/01/11 thru 06/30/12)

(4) Meats (Frozen/Process), Bakery Items, Fruits (Canned/Diced), Vegetables (Canned/Frozen), Cereal Products, Condiments and Spices {Note: Item (4) Food Bids will be valid from 07/01/11 - 12/31/11}

(5) Cleaning Supplies, Paper Goods and Disposables

(6) Milk/Milk Products

(7) Bread/Bread Products

H. Insurance Committee Meeting scheduled for Wednesday, May 25, 2011 at 1:30 P.M.

I. Appointment of 2011-2012 Pupil Progression Committee

8. Personnel

A. Acknowledge Support Staff Retirements:

(1) Jerry Green, Maintenance Department, 12 Month Position [effective date: Thursday, June 30, 2011 (end of work day) with 34 years of service]

(2) Helen Davis, Custodian III, EFHS10 Month Position [effective date: Thursday, June 9, 2011 (end of work day) with 32 years of service]

B. Certificated Resignation:

Donita Brooks, Teacher, East Feliciana High School {effective date: Friday, April 15, 2011 (end of school day)}

C. Approve Issuance of 2-Year Performance Contract:

Keisha Netterville , Principal (12-Month Position), {effective date: July 1, 2011 thru June 30, 2013}

There were present: School Board Members Olivia Harris, Melvin L. Hollins, John Benjamin Cupit, Paul Kent, Mitchell Harrell, Michael Ray Bradford, Debra Spurlock Haynes, Broderick Brooks, Sr., Rhonda Matthews, Richard Terrell and Rufus Nesbitt. Board Member absent: Henry C. Howell, IV. Other Attendees: Douglas Beauchamp, Jr., Superintendent of Schools, Irma Lee Bendily, Admn. Asst. and Michael Hughes, 1^st Asst. District Attorney 20^th JDC.

Board President Michael Ray Bradford opened and chaired the meeting and asked Board Member Richard Terrell to open the meeting with prayer. Board President Bradford lead the Pledge of Allegiance to The Flag in unison.

The Parish School Board of the Parish of East Feliciana, State of Louisiana, was duly convened as the governing authority of said Parish for school purposes by Michael Ray Bradford, Board President, who announced the purposes of said meeting in accordance with the aforesaid written notice thereof. Board President Bradford stated the Board was ready for transaction of business.

Item 2. Board President Bradford presented Superintendent Beauchamp’s written requests for additions to the above agenda, as follows:

4. Special Recognitions

A. Martin MacDiarmid, Council 8756 Knights of Columbus presentation of check to Support Services Department

5. Communications/Reports

(1) Family of Ms. Dominique Gales, Sister of Yvonne Allen, HQ Paraprofessional, Jackson Elementary; in her passing on Sunday, April 24, 2011

(2) Family of Mr. Walter Brumfield, Sr., Father of Susan Brumfield CNP Department, Jackson School Complex; in his passing on Tuesday, April 26, 2011

(3) Family of Mr. Scottie Guy, Brother of Richard Ringo, Custodian EFMS; in his passing on Tuesday, April 26, 2011

(4) Family of Mr. Randy Conner, respective Son of Larry and Weverlyn Hayes-Conner, School Secretary EFMS; in his passing on Saturday, April 30, 2011

B. Superintendent’s Report

(5) Bill Dart, Agent presentation of LWCC dividend check

(6) Request Board authorization for Superintendent Beauchamp, to use his discretion on behalf of the East Feliciana Parish School Board; in receipt and disbursement of various donations to Clinton Elementary designated for 4^th Grade Field Trip to Atlanta, Georgia

Motion by Vice-President Harrell, seconded by Mr. Kent to approve the above agenda, deferring Items 6.(2), 6.(3) and 6.(4) to the next Board Meeting and adding Superintendent Beauchamp’s written request for additions.

Board President Bradford then asked for any public comment before a vote is taken on the motion. Receiving none, Board President Bradford related the agenda vote has to be unanimous and then proceeded with a roll-call vote, as follows:

Yeas: Harris, Hollins, Cupit, Kent, Harrell, Bradford, Matthews, Terrell and Nesbitt

Opposed: Haynes and Brooks

Abstained from voting: None

Absent and not voting: Howell

Board President Bradford announced by a majority vote of 9 to 2, with 1 absent and not voting, the motion failed.

After some discussion by Board Member Spurlock-Haynes and Board President Bradford, along with responses by Admn. Asst. Bendily and 1^st Asst. D.A. Hughes, Board President Bradford proceeded with the following motion.

Motion by Vice-President Harrell, seconded by Mr. Kent to approve Superintendent Beauchamp’s written request for additions to the above agenda.

Board President Bradford then asked for any public comment before a vote is taken on the motion. After some discussion by Board Member Spurlock-Haynes, along with responses by Board President Bradford and 1^st Asst. D.A. Hughes, Board President Bradford related the agenda vote has to be unanimous and then proceeded with a roll-call vote, as follows:

Yeas: Harris, Hollins, Cupit, Kent, Harrell, Bradford, Haynes, Brooks, Matthews, Terrell and Nesbitt

Opposed: None

Abstained from voting: None

Absent and not voting: Howell

Board President Bradford announced by a unanimous vote of 11 to 0, with 1 absent and not voting, the motion carried.

Item 3. Motion by Vice-President Harrell, seconded by Mr. Terrell, to approve the minutes of April 5, 2011, regular meeting, for publication in the official journal.

Board President Bradford then asked for any public comment before a vote is taken on this motion. Receiving none, Board President Bradford then proceeded with the vote. All yeas. The motion carried.

Item 4.A. Board President Bradford turned the floor over to Superintendent Beauchamp.

Superintendent Beauchamp introduced Michael Tipton, Executive Director for South Louisiana for Teach For America and turned the floor over to Mr. Tipton for his presentation.

Michael Tipton, Executive Director in South Louisiana for Teach For America, relating that TFA was started nationally some 20 years ago, of which East Feliciana Parish Schools have participated for the past 11 years. This is a teacher recruitment program which had 50,000 applicants for 5,000 slots, being the most selected post-graduate program in America. He noted these applicants want to be teachers and/or leaders, have a positive impact and want to teach students.

After some discussion by Board President Bradford, Vice-President Harrell, Board Members Spurlock-Haynes, Hollins, along with responses by Superintendent Beauchamp and TFA Exec. Dir. Michael Tipton, Board President Bradford proceeded with the agenda.

Item 4.B. Board President Bradford turned the floor over to Mrs. Williams.

Supervisor Williams presented as Employee of the Month for April, 2011 - Schokeata Matthews, Clinton Elementary. Teri Adams, Representative of Taylor & Sons presented Ms. Matthews with her appreciation plaque and related items. Mrs. Williams called for a photo opportunity with Board President Bradford and Superintendent Beauchamp.

Item 4.C. Supervisor Williams presented the following Outstanding School Support Employee Awards to the following:

Yvonne Allen, HQ Paraprofessional, Jackson Elementary

Weverlyn Hayes-Conner, School Secretary, East Feliciana Middle School

Maurene Selders, Parent Liaison, East Feliciana High School

Mrs. Williams called for a photo opportunity with Board President Bradford and Superintendent Beauchamp.

Item 4.D. Supervisor Williams presented the following Rookie Teacher of the Year Awards to the following:

Justin A. Steiner, Clinton Elementary

Theresa L. Myers, Jackson Elementary

LaRhonds M. George, East Feliciana Middle School

Susan E. Dickey, East Feliciana High School

Mrs. Williams called for a photo opportunity with Board President Bradford and Superintendent Beauchamp.

Item 4.E. Ronald Matherne, Personnel Supervisor, presented the following Teachers of the Year Awards to the following:

Mary Trigg-Turner, Jackson Elementary

Lauren Hammond, East Feliciana Middle School

Mr. Matherne indicated the High School did not submit an individual and packet and we do have recognition for High School Teacher of the Year. After some discussion by Vice-President Harrell, along with responses by Supervisor Matherne, Mr. Matherne then called for a photo opportunity with Board President Bradford and Superintendent Beauchamp.

Item 4.F. Superintendent Beauchamp presentation of BESE Certificate of Recognition for Exemplary Academic Growth and Flag to Jackson Middle School, represented by Allison El Koubi, Principal; for gains obtained in 2009/2010 SY. Principal El Koubi related we improved 18.5 points in the 1^st year and then last year it was 17.3 points, and both years our growth target was between 8 and 9 points, so we doubled those.

Item 4.G. Superintendent Beauchamp indicated this being the first year of the Superintendent’s Award of Excellence to an individual who has been outstanding and indispensable in his work ethic. He then asked James Bell, Jr., Maintenance Supervisor to receive this award in appreciation of exemplary leadership, outstanding performance and dedication to our Schools. He then asked Mr. Bell to stay for a photo opportunity.

Item 4.H. Board President Bradford turned the floor over to Mr. MacDiarmid for his presentation.

Martin MacDiarmid, representing Council 8756 Knights of Columbus made a presentation of a donation check in the sum of $500.00 to Dr. Michaela Wells for the Support Services Department.

After some discussion by Board Member Spurlock-Haynes, along with responses by Superintendent Beauchamp and Dr. Wells, Board President Bradford proceeded with the agenda.

Item 5. Board President Bradford turned the floor over to Superintendent Beauchamp.

Superintendent Beauchamp related expressions of sympathy on behalf of the Board to the families listed above. Superintendent Beauchamp concluded his presentation by requesting a moment of silence. Amen.

Item 5.A. Board President Bradford turned the floor over to Superintendent Beauchamp.

Douglas Beauchamp, Jr., Superintendent; related to Board Members present that the April, 2011 Sales Tax Report reflects collections at 5% of $523,845.32 and delinquent sales tax collections of $19,126.48.

After some discussion by Board President Bradford, along with responses by Superintendent Beauchamp, Board President Bradford proceeded with the agenda.

Item 5.B.(1) Motion by Vice-President Harrell, seconded by Mr. Hollins to authorize a minute entry reflecting Board Member completion of 2011 Ethics Training for Elected Officials in accordance with Act 3 of 2008 (La. R.S. 42:1170), for the following:

(a) Rufus Nesbitt April 11, 2011

Board President Bradford then asked for any public comment before a vote is taken on this motion. Receiving none, Board President Bradford then proceeded with the vote. All yeas. The motion carried. Absent and not voting: Board Member Howell.

Item 5.B.(2) Motion by Mr. Terrell, seconded by Miss Matthews, to authorize Superintendent Beauchamp, to use his discretion on behalf of the East Feliciana Parish School Board; in receipt and disbursement of various donations to East Feliciana Middle School designated for Washington D.C. Trip.

Items 5.B.(3) and (4) Motion by Mr. Terrell, seconded by Miss Matthews, to authorize Superintendent Beauchamp, to use his discretion on behalf of the East Feliciana Parish School Board; in receipt and disbursement of various donations as set out on the above agenda.

Item 5.B.(5) Board President Bradford turned the floor over to Mr. Bill Dart for his presentation.

Bill Dart, Agent, Dart Insurance and Rena Hayes, Representative of LWCC presented the Board with an annual dividend check in the sum of $34,013.00 and commended Superintendent Beauchamp and his Central Office Staff for their dedicated work on safety in the workplace which is reflected in this dividend check.

After some discussion by Board President Bradford, Vice-President Harrell and Marilyn Goff, Reporter for The Advocate, along with responses by Agent Dart, LWCC Rep. Hayes and Superintendent Beauchamp, Board President Bradford proceeded with the agenda.

Item 5.B.(6) Motion by Mr. Terrell, seconded by Mr. Brooks to authorize Superintendent Beauchamp, to use his discretion on behalf of the East Feliciana Parish School Board; in receipt and disbursement of various donations to Clinton Elementary designated for 4^th Grade Field Trip to Atlanta, Georgia.

Item 6.(1) Superintendent Beauchamp related this a reminder, which information was first brought to your attention on the March 1, 2011 Regular Board Meeting Agenda; that the Louisiana Board of Ethics Instructions and Personal Financial Disclosure "Tier 3" Statements which are due to be completed by Board Members and filed on or before Sunday, May 15, 2011.

After some discussion by Board Member Kent, along with responses by 1^st Asst. D.A. Hughes and Board Members Spurlock-Haynes and Terrell, Board President Bradford proceeded with a reminder that Board Member School Visitation will be on Friday, May 6, 2011. Board President Bradford proceeded with the agenda.

Item 7.A. Board President Bradford turned the floor over to Mr. Terrell.

Richard Terrell, Chairman proceeded with the following presentation from the Finance Committee Meeting held on Wednesday, April 27, 2011 at 5:00 P.M., having a quorum present (a copy of which is attached hereto for reference). Chairman Terrell noted informational items of 7.A.(1) through 7.A.(4) and due to running out of time, Items 7.A.(8) and 7.A.(10) being sent to the Joint Finance and Building Committee Meeting Agenda. He noted Items 7.A.(5) Receipt of Annual Audit Report and 7.A.(9) Draft of 2011-2012 Salary Schedules, need approval.

Motion by Vice-President Harrell, seconded by Mr. Kent to accept the Postlethwaite & Netterville Audit Reports for year ended 06/30/10.

Board President Bradford then asked for any public comment before a vote is taken on this motion. After a brief review by Superintendent Beauchamp of the "unqualified", meaning "clean"; P&N Audit Report for FY ending 06/30/10 and his managements response to same, Board President Bradford then proceeded with the vote. All yeas. The motion carried. Absent and not voting: Board Member Howell.

Motion by Mr. Cupit, seconded by Miss Matthews to receive the 2011-2012 Salary Schedules at the May 3, 2011 Regular Board Meeting. Further to bring same back to the upcoming June 7, 2011 Regular Board Meeting for adoption.

Chairman Terrell noted that Items 7.A.(6) and 7.A.(7) were moved to the Finance Committee Meeting Agenda for May, 2011.

After some discussion by Board President Bradford and Board Members Terrell and Spurlock-Haynes, along with responses by Superintendent Beauchamp, Board President Bradford proceeded with the agenda.

Item 7.B. Board President Bradford turned the floor over to Vice-President Harrell.

Vice-President Mitchell Harrell, Chairman of the Building Committee proceeded with the following presentation from the Joint Building and Finance Committee Meeting held on Wednesday, April 27, 2011 at 6:09 P.M. (a copy of which is attached hereto for reference).

Motion by Mr. Hollins, seconded by Mrs. Harris to accept the recommendations from the Joint Finance and Building Committees in connection with Item 7.B.(1).

A lengthy discussion on Item 7.B.(1) was held by Board President Bradford, Vice-President Harrell, Board Members Cupit, Terrell, Kent, Nesbitt and Harris, along with responses by Superintendent Beauchamp and Maintenance Supervisor James Bell, Jr.

Various Board Members left and returned during the discussion on Item 7.B.(1), but a quorum of Board Members was preserved at all times.

1^st. Asst. D.A. Hughes left the meeting at this time.

Board President Bradford proceeded with the vote on Item 7.B.(1). All yeas. The motion carried.

Building Chairman Vice-President Harrell proceeded with his report indicating Item 7.B.(2) was informational only.

Motion by Mr. Terrell, seconded by Mr. Brooks to authorize Superintendent Beauchamp to get with the District Attorney’s Office and Sandra Baker, Quad Area to come up with a Cooperative Endeavor Agreement for classroom and office space at the Old Clinton Middle School Campus.

Building Chairman Vice-President Harrell related the agenda add-on Items 8. and 10. from the Finance Committee Meeting Agenda were sent to the May, 2011 Finance Committee Meeting Agenda.

Item 7.C. Board President Bradford turned the floor over to Personnel Supervisor Ronald Matherne for his presentation.

Ronald Matherene, Personnel Supervisor gave Board Members in attendance a power point overview of the Personnel Department and concluded by calling for any questions.

Various Board Members left and returned during the presentation, but a quorum of Board Members was preserved at all times.

After some discussion by Board Member Nesbitt, along with responses by Supervisor Matherne, Superintendent Beauchamp and Board Member Hollins, Board President Bradford proceeded with the agenda.

Item 7.D. Board President Bradford deferred Item 7.D. to the June, 2011 Regular Board Meeting Agenda. Board Members in attendance concurred. Absent: Board Member Howell.

Item 7.E. Motion by Mr. Terrell, seconded by Mr. Brooks to authorize Board President Bradford and Superintendent Beauchamp to sign application for the East Feliciana Parish School Board to enroll in Federal Programs for the 2011-2012 Fiscal Year.

Item 7.F. Motion by Mr. Terrell, seconded by Mr. Hollins to approve mandated Special Education Extended School Year Services during the remainder of May, 2011, Months of June and July, 2011 contingent upon approval by State Department of Education.

Item 7.G. Motion by Vice-President Harrell, seconded by Miss Matthews to authorize advertisement and/or e-bidding for the following:

(1) Fiscal Agent for 2011/2012 Fiscal Year (07/01/11 thru 06/30/12)

(2) Official Journal for 2011/2012 Fiscal Year (07/01/11 thru 06/30/12)

(3) Pest Control for 2011/2012 Fiscal Year (07/01/11 thru 06/30/12)

(4) Meats (Frozen/Process), Bakery Items, Fruits (Canned/Diced), Vegetables (Canned/Frozen), Cereal Products, Condiments and Spices {Note: Item (4) Food Bids will be valid from 07/01/11 - 12/31/11}

(5) Cleaning Supplies, Paper Goods and Disposables

(6) Milk/Milk Products

(7) Bread/Bread Products

Item 7.H. Motion by Mr. Brooks, seconded by Mrs. Harris to schedule an Insurance Committee Meeting scheduled for Wednesday, May 25, 2011 at 1:30 P.M. to receive insurance quotes for 2011/2012 FY.

Item 7.I. Motion by Mr. Kent, seconded by Mr. Terrell to approve the 2011-2012 Pupil Progression Committee as prepared by Ruth Dart, Pupil Progression Coordinator and Superintendent Beauchamp.

Board President Bradford directed addition of Board Members Debra Spurlock-Haynes and Melvin Hollins to the 2011-2012 Pupil Progression Committee.

Mr. Kent and Mr. Terrell concurred with these additions to their motion and second.

Board President Bradford then asked for any public comment before a vote is taken on this motion. After discussion by Asst. Principal Perret, along with Superintendent Beauchamp reading the entirety of the committee membership list, Board President Bradford then proceeded with the vote. All yeas. The motion carried. Absent and not voting: Board Member Howell.

Items 8.A. and 8.B. Motion by Mr. Terrell, seconded by Mr. Kent, to accept Superintendent Beauchamp’s written recommendations in connection with Personnel Item 8.A. through 8.B. collectively, as set out on the above agenda.

Board President Bradford then asked Board Members to check the personnel items for relatives. Board President Bradford then asked for any public comment before a vote is taken on this motion.

Item 8.C. Motion by Mr. Kent, seconded by Vice-President Harrell to accept Superintendent Beauchamp’s written recommendation and authorize issuance of a 2-Year Performance Contract to Keisha Netterville, Principal (12-Month Position), {effective date: July 1, 2011 thru June 30, 2013}

Board President Bradford then asked for any public comment before a vote is taken on this motion. After discussion by Board Members Nesbitt and Terrell and Board President Bradford, along with responses by Superintendent Beauchamp, Board President Bradford then proceeded with the vote. All yeas. The motion carried. Absent and not voting: Board Member Howell.

There being no further business to come before the Board, a motion for adjournment by Mr. Terrell, seconded by Miss Matthews, prevailed until the next regular meeting unless called into special session by the President.

DOUGLAS BEAUCHAMP, JR., MICHAEL RAY BRADFORD,

SECRETARY-TREASURER PRESIDENT