PROCEEDINGS OF THE PARISH SCHOOL BOARD OF THE PARISH OF EAST FELICIANA, STATE OF LOUISIANA, TAKEN AT A REGULAR MEETING HELD ON MARCH 11, 2013
PROPOSED AGENDA FOR
EAST FELICIANA PARISH SCHOOL BOARD
Central Office Board Room, located at
12732 Silliman Street, Town of Clinton, Louisiana
MONDAY, MARCH 11, 2013 - 5:00 P.M.
1. Call to order
2. Approval of the agenda
3. Approval of the minutes of February 5, 2013, regular meeting
4. Special Recognitions
A. Edna Lusk Thomas, Director presentation on Employees of the Month
B. Cedric Anderson, EFHS Athletic Director presentation of EFHS Athletes who participated in 2013 National College Signing Day
C. Arielle Kassner, Teacher presentation from EFHS SLAM Poetry Club
5. Communications/Reports
(1) Expression of sympathy to the Family of Mrs. Carolyn Smith Davis, respective Wife of Mr. James Davis and Daughter of Mattie Smith, Retired CNP Manager; in her passing on Tuesday, February 5, 2013
(2) Expression of sympathy to the Family of Mr. Alexander Tutson, Sr., respective husband of Elizabeth Tutson, Retired Teacher and Wanika Tutson, Paraprofessional, Jackson Elementary; in his passing on Saturday, February 23, 2013
(3) Expression of sympathy to the Family of Miss Kalin Campbell, respective Daughter of Marilyn Campbell and EFHS Student; in her passing on Sunday, February 24, 2013
(4) Expression of sympathy to the Family of Mr. Lionel Terrell, respective Brother of Richard Terrell, Board Member and Linda Terrell Gibbs, Teacher, Clinton Elementary; in his passing on Tuesday, March 5, 2013
(5) Expression of sympathy to the Family of Mrs. Gertrude Young, in her passing on Friday, March 8, 2013; funeral arrangements pending
A. Sales Tax Collections Report
B. Superintendent's Report
(1) Receive Board ratification of Dr. Lewis, using his discretion on behalf of the East Feliciana Parish School Board, in receipt and distribution of $300.00 donation from BP Fabric of America Fund to Clinton Elementary
(2) Receive Board ratification of Dr. Lewis, using his discretion on behalf of the East Feliciana Parish School Board, in receipt and distribution of $1,000.00 donation from Wal-Mart to East Feliciana Middle School Positive Behavior Program
6. Old Business
A. Policy Review Committee submission of the following Board Policies for a 2nd reading and adoption as Policy:
1. 2012 Louisiana Legislative changes, revisions and/or deletions to the following Board Policies:
(a) File: DFM, entitled “Sale of Surplus Equipment and Supplies” - NEW POLICY
(b) File: DN, entitled “Disposal of School Property” recoded to File: DFN, entitled “Sale of Buildings and Land” - NEW POLICY
(c) File: FDC, entitled “Naming of Facilities”
(d) File: IEB, entitled “Class Size”
(e) File: JBCBB, entitled “Homeless Students Children And Youth”
(f) File: JGCD, entitled “Administration of Medication”
(g) File: GBNA, entitled “Reduction of Personnel”
2. Revisions to Board Policy File GBA, entitled “Contracts And Compensation” § Salary Supplements
3. Revisions to Board Policy File: BC, entitled “Meetings”
7. New Business
A. Salary Committee Report
B. Finance Committee Report
C. Review and Adoption of 2013-2014 School Board Meeting Schedule
D. Review and Adoption of all 2013-2014 Calendar
There were present: School Board Members Olivia Harris, Elizabeth “Beth” Dawson, John Benjamin Cupit, Paul Kent, Michael Ray Bradford, Broderick Brooks, Sr., Richard Terrell and Rufus Nesbitt. Board Members absent: Mitchell Harrell and Debra Spurlock Haynes. Board Member Rhonda Matthews joined the meeting at 5:03:58 P.M. Board Member Melvin L. Hollins joined the meeting at 5:05:56 P.M. Other Attendees: Henderson Lewis, Jr., Ph.D., Superintendent, Irma Lee Bendily, Admn. Asst, Michael Hughes, 20th JDC 1st Asst. District Attorney and other attendees.
Board President Michael Ray Bradford opened and chaired the meeting and asked Richard Terrell to open the meeting with prayer. He then turned the floor over to Principal Megan Phillips to lead her Jackson Elementary Students and Staffers, in reciting the Pledge of Allegiance to The Flag in unison.
Board Member Rhonda Matthews joined the meeting at this time.
The Parish School Board of the Parish of East Feliciana, State of Louisiana, was duly convened as the governing authority of said Parish for school purposes by Michael Ray Bradford, Board President, who announced the purposes of said meeting in accordance with the aforesaid written notice thereof. Board President Bradford stated the Board was ready for transaction of business.
Board Member Melvin Hollins joined the meeting at this time.
Item 2. Board President Bradford called for any additions to the agenda, receiving none, he called for a motion to approve the above agenda.
Motion by Mr. Terrell, seconded by Mr. Brooks to approve the above agenda.
Board President Bradford then asked for any public comment before a vote is taken on this motion. Receiving none, Board President Bradford then proceeded with the vote. All yeas. The motion carried. Absent: Harrell and Haynes.
Item 3. Motion by Mr. Terrell, seconded by Miss Matthews, to approve the minutes of February 5, 2013 regular meeting, published in the official journal.
Board President Bradford then asked for any public comment before a vote is taken on this motion. Receiving none, Board President Bradford then proceeded with the vote. All yeas. The motion carried. Absent: Harrell and Haynes.
Item 4.A. Board President Bradford turned the floor over to Mrs. Edna Thomas.
Edna Thomas, Director presented as Employee of the Month for February, 2013 - Mrs. Patsy Peay, Teacher, Enrichment Academy and Kim Cambre, Representative of with Taylor & Sons presented her with an appreciation plaque and related items.
Board President Bradford called for a photo opportunity with Mrs. Patsy Peay, Board Members Kent and Cupit, himself and Dr. Lewis.
Item 4.B. Board President Bradford turned the floor over to Cedric Anderson, EFHS Athletic Director.
Cedric Anderson, Athletic Director for East Feliciana High School related to Board Members present on College Signing Day, Wednesday, February 13, 2013, our football athletes signed letters of intent as follows:
Trent Anio, signed with Southern University as a Free Safety.
Kendell Beckwith, signed with Louisiana State University as an Outside Line Backer. Also, Kendell Beckwith on Thursday, January 17, 2013, was named the 2012 Warrick Dunn Award Winner and the WAFB Sportsline Player of the Year.
Board President Bradford called for a photo opportunity with these athletes, Board Members, himself and Dr. Lewis.
EFHS A.D. Cedric Anderson indicated he and his staff are working with other athletes on potential college signings and will give Dr. Lewis and Board Members an update in the near future.
Item 4.B. Board President Bradford turned the floor over to Ms. Kassner.
Arielle Kassner, Spanish Teacher, East Feliciana High School noted the EFHS Slam Poetry Club has been participating and winning poetry competitions in Baton Rouge. She then presented EFHS 10th Graders La’Rachel James and Jamarcus Goudeau, with their poetry reading.
Board President Bradford recognized and turned the floor over to Mr. John Harris, Site Administrator at EFHS.
Mr. John Harris related to Board Members and Dr. Lewis related that he is grateful for the opportunity to work with the students of East Feliciana Parish again. He noted seeing all of the talent that is at EFHS and being more than happy to be back with the school system and extended his thanks for the opportunity to serve.
Item 5. Board President Bradford turned the floor over to Dr. Lewis.
Dr. Lewis related expressions of sympathy on behalf of the Board to the families as listed on the above agenda, along with Mrs. Gertrude Young Family, in her passing on March 8, 2013.
Board President Bradford requested a moment of silence. Amen.
Board Member Richard Terrell extended gratitude and thanks from the Terrell Family to all expressions of sympathy received in connection with their unexpected loss of a family member and you will be hearing from the Terrell Family at a later date.
Item 5.A. Board President Bradford turned the floor over to Dr. Lewis.
Dr. Lewis turned the floor over to Mrs. Dart.
Ruth Dart, Coordinator related to Board Members present that the February, 2013 Sales Tax Report reflects collections at 5% of $453,589.00 and delinquent sales tax collections of $12,564.94.
Board President Bradford called for any questions or comments. Receiving none, Board President Bradford proceeded with the agenda.
Item 5.B. Board President Bradford turned the floor over to Dr. Lewis.
Dr. Lewis thanked Mr. James Minton, Reporter for The Advocate Newspaper for the great article on some Rice University Students devoting one week of their Spring Break to volunteer at Jackson Elementary. He then turned the floor over to Jackson Elementary Principal Megan Phillips.
Megan Phillips, Principal, Jackson Elementary related to Board Members this is a service mission for Rice University Students as an Alternative Spring Trip. She noted this is in part a cooperative agreement through Teach for Amercia where college students volunteer and mentor students at Jackson Elementary. She related their volunteer work included a student field trip to the LSU Campus where they visited Mike the Tiger’s home and spoke with LSU Athletes, including Quarterback Zach Mettenberger. She noted the Jackson United Methodist Church hosts, houses and helps feed the college students for their week stay in the Parish.
Board Member Dawson thanked Mr. Minton for his positive article.
Board Member Kent noted this is a wonderful project and thanked Mrs. Phillips for hosting these college students.
Item 5.B.(1) Motion by Mr. Terrell, seconded by Miss Matthews for Board ratification of Dr. Lewis, using his discretion on behalf of the East Feliciana Parish School Board, in receipt and distribution of $300.00 donation from BP Fabric of America Fund to Clinton Elementary.
Board President Bradford then asked for any public comment before a vote is taken on this motion. Receiving none, Board President Bradford then proceeded with the vote. All yeas. The motion carried. Absent: Harrell and Haynes.
Item 5.B.(2) Motion by Mr. Terrell, seconded by Mr. Brooks for Board ratification of Dr. Lewis, using his discretion on behalf of the East Feliciana Parish School Board, in receipt and distribution of $1,000.00 donation from Wal-Mart to East Feliciana Middle School Positive Behavior Program.
Board President Bradford then asked for any public comment before a vote is taken on this motion. Receiving none, Board President Bradford then proceeded with the vote. All yeas. The motion carried. Absent: Harrell and Haynes.
Item 6. Board President Bradford turned the floor over to Mr. Brooks.
Broderick Brooks, Sr., Committee Member of the Policy Review Committee called for a motion to waive the oral reading and accept as a 2nd Reading and Adoption of Policies listed on the above agenda.
Motion by Mr. Terrell, seconded by Mrs. Dawson to accept the Policy Review Committee recommendation to waive the oral reading and accept as a 2nd Reading and adoption of the following as Board Policies:
1. 2012 Louisiana Legislative changes, revisions and/or deletions to the following Board Policies:
(a) File: DFM, entitled “Sale of Surplus Equipment and Supplies” - NEW POLICY
(b) File: DN, entitled “Disposal of School Property” recoded to File: DFN, entitled “Sale of Buildings and Land” - NEW POLICY
© File: FDC, entitled “Naming of Facilities”
(d) File: IEB, entitled “Class Size”
(e) File: JBCBB, entitled “Homeless Students Children And Youth”
(f) File: JGCD, entitled “Administration of Medication”
(g) File: GBNA, entitled “Reduction of Personnel”
2. Revisions to Board Policy File GBA, entitled “Contracts And Compensation” § Salary Supplements
3. Revisions to Board Policy File: BC, entitled “Meetings”
Board President Bradford then asked for any public comment before a vote is taken on this motion. Receiving none, Board President Bradford then proceeded with the vote. All yeas. The motion carried. Absent: Harrell and Haynes.
Item 7.A. Board President Bradford turned the floor over to Mrs. Harris.
Olivia Harris, Chairperson of the Salary Committee proceeded with the following presentation from the meeting held on Thursday, February 28, 2013 at 4:30 P.M. (a copy of which is attached hereto for reference). She then called for a motion on the recommendation for Item 1.
Motion by Mr. Terrell, seconded by Mr. Brooks to accept the Salary Committee recommendation in connection with Item 7.A.(1) the Board accept and approve Dr. Lewis’ recommendations to adopt the 2013/2014 Salary Schedules prepared by Dr. Lewis for submission to the State Department of Education on or before April 1st, 2013, in compliance with Act 1 of the 2012 Legislative Session.
Board President Bradford then asked for any public comment before a vote is taken on this motion. Receiving none, Board President Bradford then proceeded with the vote. All yeas. The motion carried. Absent: Harrell and Haynes.
Item 7.B. Board President Bradford turned the floor over to Mr. Terrell.
Richard Terrell, Chairman of the Finance Committee proceeded with the following presentation from the meeting held on Thursday, February 28, 2013 at 5:00 P.M. (a copy of which is attached hereto for reference). He noted the usual informational Items of 1., 2., 3., 4., 5., 7. and 8. He then called for motion on Item 6.
Motion by Mr. Kent, seconded by Miss Matthews to accept the Finance Committee recommendation in connection with Item 7.B.(6) the Board accept and approve Dr. Lewis’ recommendations to adopt the 2013/2014 Salary Schedules prepared by Dr. Lewis for submission to the State Department of Education on or before April 1st, 2013, in compliance with Act 1 of the 2012 Legislative Session.
Board President Bradford then asked for any public comment before a vote is taken on this motion. Receiving none, Board President Bradford then proceeded with the vote. All yeas. The motion carried. Absent: Harrell and Haynes.
Item 7.C. Board President Bradford turned the floor over to Dr. Lewis.
Dr. Lewis related to Board Members present that the 2013-2014 Board Meeting Schedule sets future Board Meeting dates on the 1st Tuesday of each month, with no known holidays or elections dates which may have caused a conflict for the 2013-2014 fiscal year.
Motion by Mr. Terrell, seconded by Miss Matthews to accept the 2013-2014 Board Meeting Schedule as prepared and presented by Dr. Lewis.
Board President Bradford then asked for any public comment before a vote is taken on this motion. Receiving none, Board President Bradford then proceeded with the vote. All yeas. The motion carried. Absent: Harrell and Haynes.
Item 7.D. Board President Bradford turned the floor over to Dr. Lewis.
Dr. Lewis turned the floor over to Director Edna Thomas.
Edna Thomas, Director reviewed with Board Members the 2013-2014 East Feliciana Parish Public Schools Academic Calendar.
Motion by Mrs. Dawson, seconded by Mrs. Harris to adopt the 2013-2014 East Feliciana Parish Public Schools Academic Calendar as prepared by Dr. Lewis and his staff.
Board President Bradford then asked for any public comment before a vote is taken on this motion. After some discussion by Board Members Dawson, Nesbitt and Terrell, along with responses by Dr. Lewis, Board President Bradford and Director Thomas, Board President Bradford then proceeded with the vote. All yeas. The motion carried. Absent: Harrell and Haynes.
There being no further business to come before the Board, a motion for adjournment by Mr. Terrell, seconded by Mr. Brooks and Miss Matthews, prevailed until the next regular meeting unless called into special session by the President.
HENDERSON LEWIS, JR., Ph.D., MICHAEL RAY BRADFORD,
SECRETARY-TREASURER BOARD PRESIDENT