2014-07-01

PROCEEDINGS OF THE PARISH SCHOOL BOARD OF THE PARISH OF EAST FELICIANA, STATE OF LOUISIANA, TAKEN AT A REGULAR MEETING HELD ON JULY 1, 2014

PROPOSED AGENDA FOR

EAST FELICIANA PARISH SCHOOL BOARD

Central Office Board Room, located at

12732 Silliman Street, Town of Clinton, Louisiana

TUESDAY, JULY 1, 2014 - 5:00 P.M.

1. Call to order

2. Approval of the agenda

3. Approval of the minutes of June 11, 2014 public hearing and June 11, 2014 regular meeting

4. Special Recognitions

A. Edna Thomas, Director, presentation of Employee of Month

5. Communications/Reports

Family of Mr. John Marcus Shropshire, respective Son of Mr. John and Mrs. Perlae Shropshire, Literacy Interventionist, Clinton Elementary; in his passing on Saturday, June 21, 2014

A. Sales Tax Collections Report

B. Superintendent's Report

(1) Dr. Lewis report on 2014 Summer School

(2) Request Board ratification of Dr. Lewis, using his discretion on behalf of the East Feliciana Parish School Board, in receipt and disbursement of $800.00 donation from Anvil Attachments to Slaughter Elementary School.

6. Old Business

A. Board President Michael Ray Bradford public announcement:

“PUBLIC NOTICE Ad Valorem Tax Levy The East Feliciana Parish School Board will hold a public hearing and adopt resolution(s) which will levy the 2014 ad valorem property tax on Tuesday, August 5, 2014 at 4:30 P.M. Public Hearing and 5:00 P.M. Regular Board Meeting at the East Feliciana Parish School Board Central Office Board Room located at 12732 Silliman Street, Town of Clinton, Louisiana. If any person has questions concerning this matter, contact Henderson Lewis, Jr., Ph.D., Superintendent of Schools, East Feliciana Parish School Board, Post Office Box 397, Clinton, LA 70722, Central Office Hours 7:30 a.m. until 3:30 p.m. Monday through Friday, or by telephone (225) 683-8277.”

B. Policy Review Committee submission of the following Board Policies for a 2^nd reading and adoption as Policy:

1. 2014 Louisiana Legislative changes, revisions, deletions to the following Board Policies:

(a) File: EE, entitled “Child Nutrition Program”

(b) File: EGAA, entitled “Workers’ Compensation”

(d) File: IHF, entitled “Graduation Requirements”

(e) File: IKDB, entitled “Graduation Exercises”

2. NEW POLICY File: IDH, entitled “Charter Schools” covering the Charter School Application Review Process

C. Bid Opening Committee Report Award of Food Bids for 2014-2015 FY/SY

(a) 2014-2015 CNP Student/Staff/Adult Meal Pricing

7. New Business

A. Finance Committee Meeting Report

B. Insurance Committee Meeting Report

(a) Request Board ratification Dr. Lewis and C.P.A. LeJeune, using their discretion on behalf of the East Feliciana Parish School Board; in awarding and signing any documents necessary in acceptance of responsive quote received for 2014/2015 SY/FY Student Accident Insurance and Athletic Insurance Quotes for High School and Middle School Sports and related Extra-Curricular Activities {expired 12:01 A.M. 07/01/2014}; and

(b) Request ratification of Dr. Lewis and C.P.A. LeJeune, using their discretion on behalf of the East Feliciana Parish School Board; in awarding and signing any documents necessary in acceptance of responsive quote received for workers’ compensation, property and machinery & equipment insurance {expired 12:01 A.M. 07/01/2014}

C. Personnel Committee Report

D. Building Committee Report

E. Adoption of 2014-2015 School Board Meeting Schedule

F. Adoption of 2014-2015 Code of Conduct & Discipline Policy Student Handbook

G. Request Board adoption of resolution(s) regarding employment of special counsel to represent the East Feliciana Parish School Board, subject to approval of Attorney General; regarding litigation entitled “Shelita Bailey vs. East Feliciana Parish School Board, et al, Civil Action No.: 14-332-BAJ-RLB”

In accordance with the Americans with Disabilities Act, if you need special assistance, please contact Henderson Lewis, Jr., Ph.D., Superintendent of Schools at (225) 683-3040, describing the assistance that is necessary.

There were present: School Board Members Olivia Harris, Elizabeth “Beth” Dawson, Melvin L. Hollins, John Benjamin Cupit, Paul Kent, Mitchell Harrell, Michael Ray Bradford, Debra Spurlock Haynes, Richard Terrell and Rufus Nesbitt. Board Member Broderick Brooks, Sr. joined the meeting at 5:01:34 P.M. Board Member absent: Rhonda Matthews. Other Attendees: Henderson Lewis, Jr., Ph.D., Superintendent, Irma Lee Bendily, Admn. Asst., Tommy LeJeune, C.P.A., Faulk & Winkler and Samuel D’Aquilla, 20^th JDC District Attorney.

Board President Michael Ray Bradford opened and chaired the meeting and asked Board Member Richard Terrell to open the meeting with prayer. Board President Bradford then lead reciting the Pledge of Allegiance to the Flag in unison.

D.A. Samuel D’Aquilla left the meeting at this time.

The Parish School Board of the Parish of East Feliciana, State of Louisiana, was duly convened as the governing authority of said Parish for school purposes by Michael Ray Bradford, Board President, who announced the purposes of said meeting in accordance with the aforesaid written notice thereof. Board President Bradford stated the Board was ready for transaction of business.

Item 2. Board President Bradford then called for any additions to the above agenda. Receiving none, Board President Bradford then called for a motion to approve the above agenda, as set out above.

Motion by Mr. Terrell, seconded by Mrs. Haynes to approve the above agenda, as set out above.

Board President Bradford then asked for any public comment before a vote is taken on this motion. Receiving none, Board President Bradford then proceeded with the vote. All yeas. The motion carried. Absent: Matthews and Brooks.

Item 3. Motion by Mr. Terrell, seconded by Mr. Kent, to approve the minutes of June 11, 2014 public hearing and June 11, 2014 regular meeting, published in the official journal.

Item 4.A. Board President Bradford announced there are no special recognitions this evening.

Board Member Broderick Brooks, Sr. joined the meeting at this time.

Item 5. Board President Bradford turned the floor over to Dr. Lewis.

Dr. Lewis related expressions of sympathy on behalf of the Board to the Family of Mr. John Marcus Shropshire as set out on the above agenda.

Board President Bradford requested a moment of silence. Amen.

Item 5.A. Board President Bradford turned the floor over to Dr. Lewis.

Dr. Lewis related to Board Members present that the May, 2014 Sales Tax Report reflects collections at 5% of $687,785.17 and delinquent sales tax collections of $12,946.87.

Board President Bradford called for any questions or comments. Receiving none, Board President Bradford proceeded with the agenda.

Item 5.B.(1) Board President Bradford turned the floor over to Dr. Lewis.

Dr. Lewis directed Board Members attention to his handout (a copy of which is attached hereto for reference) entitled “Summer School Report July 1, 2014" and reviewed same.

After some discussion by Board Member Kent, along with responses by Dr. Lewis and Edna Thomas, Summer School Director, Board President Bradford called for any further questions. Receiving none, Board President Bradford continued with the agenda.

Item 5.B.(2) Motion by Mr. Brooks, seconded by Mrs. Harris ratifying Dr. Lewis, using his discretion on behalf of the East Feliciana Parish School Board, in receipt and disbursement of $800.00 donation from Anvil Attachments to Slaughter Elementary School.

Item 6.A. Board President Bradford then read aloud in its entirety the following public announcement:

If any person has questions concerning this matter, contact Henderson Lewis, Jr., Ph.D., Superintendent of Schools, East Feliciana Parish School Board, Post Office Box 397, Clinton, LA 70722, Central Office Hours 7:30 a.m. until 3:30 p.m. Monday through Friday, or by telephone (225) 683-8277.”

Item 6.B. Board President Bradford turned the floor over to Mrs. Debra Haynes.

Chairperson Debra Haynes related on behalf of the Policy Review Committee submission of the following for a 2^nd reading and adoption of same as Policy:

1. 2014 Louisiana Legislative changes, revisions, deletions to the following Board Policies:

(a) File: EE, entitled “Child Nutrition Program”

(b) File: EGAA, entitled “Workers’ Compensation”

(d) File: IHF, entitled “Graduation Requirements”

(e) File: IKDB, entitled “Graduation Exercises”

2. NEW POLICY File: IDH, entitled “Charter Schools” covering the Charter School Application Review Process

Motion by Mr. Terrell, seconded by Mr. Brooks to waive the oral reading and accept Board Policies as set out on the above agenda as Items 6.B.(1)(a) thru (e) and 6.B.(2) as a 2^nd Reading and adoption as Policy.

Board President Bradford then asked for any public comment before a vote is taken on this motion. Receiving none, Board President Bradford proceeded with the vote: All yeas. The motion carried. Absent: Matthews.

Item 6.C. Board President Bradford turned the floor over to Mr. Kent.

Paul Kent, Chairman of the Bid Opening Committee proceeded with the following presentation from the meeting held on Thursday, May 29, 2014 at 1:30 P.M. where Item 3. was tabled to this board agenda award the Food Bids for 2014-2015 FY/SY and turned the floor over to Dr. Lewis.

Dr. Lewis related to Board Members present that his recommendation is to award the food bids for the 2014-2015 FY/SY to the lowest responsive bidders. He then called for a motion on now agenda Item 6.C.

Motion by Mr. Terrell, seconded by Miss Matthews to accept the Bid Opening Committee recommendation in connection with Item 6.F. awarding Food Bids for 2013-2014 FY/SY to the lowest responsive bidders.

Board President Bradford then asked for any public comment before a vote is taken on this motion. After some discussion by Vice-President Harrell, along with responses by Chairman Kent, Board President Bradford then proceeded with the vote. All yeas. The motion carried. Absent: Matthews.

Item 6.C.(a) Board President Bradford turned the floor over to Dr. Lewis.

Dr. Lewis related to Board Members present that Item 6.C.(a) is an informational item only noting our 2014/2015 School Year food service meal pricing will remain at the same rate as the 2013/2014 School Year.

Board President Bradford then asked for any public comment before a vote is taken on this motion. After some discussion by Board Members Brooks and Kent, along with responses by Dr. Lewis, Board President Bradford proceeded with the agenda.

Item 7.A. Board President Bradford turned the floor over to Mr. Terrell.

Richard Terrell, Chairman of the Finance Committee proceeded with the following presentation from the meeting held on Thursday, June 26, 2014 at 3:30 P.M. (a copy of which is attached hereto for reference). He noted the usual informational Items of 1., 2., 3. and 4.

Item 7.B. Board President Bradford turned the floor over to Mr. Paul Kent.

Paul Kent, Chairman of the Insurance Committee proceeded with the following presentation from the meeting held on Thursday, June 26, 2014 at 4:14:12 P.M. (a copy of which is attached hereto for reference). He then called for motions on Committee agenda Item 7.B.(1), request for ratification as agenda Item 7.B.(a) set out above, and Committee agenda 7.B.(2) and agenda Item 7.B.(b) as set out above.

Motion by Mr. Terrell, seconded by Mr. Brooks to accept the Insurance Committee recommendation in connection with Committee agenda Item 7.B.(1) and agenda Item 7.B.(a) that the Board ratify Dr. Lewis and C.P.A. LeJeune, using their discretion on behalf of the East Feliciana Parish School Board; in awarding and signing any documents necessary in acceptance of lowest responsive quote received for 2014/2015 SY/FY Student Accident Insurance and Athletic Insurance Quotes for High School and Middle School Sports and related Extra-Curricular Activities {expired 12:01 A.M. 07/01/2014} from Dart Insurance in annual sum of $11,874.00 {effective dates 7-1-2014 thru 6-30-2015}.

Motion by Mr. Brooks, seconded by Mrs. Haynes to accept the Insurance Committee recommendation in connection with Item 7.B.(2) that the Board authorize Dr. Lewis, to use his discretion on behalf of the East Feliciana Parish School Board, in accepting the sole insurance quote for 2014/2015 FY workers’ compensation in the sum of $187,856.00 prepared by William Dart, Agent, Dart Insurance Agency, Inc. dated June 20, 2014 and to authorize contracting with Dart Insurance Agency, Inc. for same.

Motion by Mr. Terrell, seconded by Mr. Brooks to accept the Insurance Committee recommendations in connection with agenda Item 7.B.(b) the Board ratify Dr. Lewis and C.P.A. LeJeune, using their discretion on behalf of the East Feliciana Parish School Board; in awarding and signing any documents necessary in acceptance of sole responsive quotes received for 2014/2015 SY/FY property and machinery & equipment insurance {expired 12:01 A.M. 07/01/2014} in the respective sums of $58,719.00 and $6,013.00, annual total $64,732.00 prepared by William Dart, Agent, Dart Insurance Agency, Inc. dated June 20, 2014 and to authorize contracting with Dart Insurance Agency, Inc. for same.

Motion by Mr. Brooks, seconded by Mrs. Haynes to accept the Insurance Committee recommendations in connection with issuing RFQ’s on July 15, 2014 for our general liability, auto and school leaders errors and omissions, expiring 10-01-2014, scheduling an Insurance Committee Meeting for receipt of same in August, 2014 and approval of same a upcoming September 2, 2014 Regular Board Meeting.

Board President Bradford then asked for any public comment before a vote is taken on this motion. After some discussion by Chairman Kent, along with responses by Dr. Lewis and C.P.A. LeJeune, Board President Bradford proceeded with the vote: All yeas. The motion carried. Absent: Matthews.

Item 7.C. Board President Bradford turned the floor over to Mr. Hollins.

Melvin Hollins, Chairman of the Personnel Committee proceeded with the following presentation from the meeting held on Thursday, June 26, 2014 at 4:31:51 P.M. (a copy of which is attached hereto for reference). He then called for a motion on Item 1.

Motion by Mr. Brooks, seconded by Mrs. Haynes to accept the Personnel Committee recommendations in connection with Item 7.C.1. the Board authorize Dr. Lewis, to use his discretion on behalf of the East Feliciana Parish School Board; in approving the final personnel evaluation instruments for implementation with the upcoming 2014-2015 SY/FY.

Board President Bradford then asked for any public comment before a vote is taken on this motion. After some discussion by Board Member Terrell, along with responses by Dr. Lewis, Board President Bradford then proceeded with the vote. All yeas. The motion carried. Absent: Matthews.

Item 7.D. Board President Bradford turned the floor over to Vice-President Harrell.

Vice-President Mitchell Harrell, Chairman of the Building Committee proceeded with the following presentation from the meeting held on Thursday, June 26, 2014 at 5:30 P.M. (a copy of which is attached hereto for reference). He indicated Item 4. was informational only.

Chairman Vice-President Harrell on behalf of the Building Committee Agenda Item 1. is being submitted to the full Board for discussion purposes, as follows:

1. Receive and review information pertaining to proposed leases of Old CMS Facility

(a) Reece Williams

(b) Ryan Dawson

Chairman Vice-President Harrell turned the floor over to C.P.A. LeJeune.

Tommy LeJeune, C.P.A., Member of Faulk & Winkler LLC, distributed copies to Committee Members and Dr. Lewis of his handouts entitled “East Feliciana Parish School Board Leasing of property Agenda Item 1. - Leasing of public property” and “East Feliciana Parish School Board Agenda Item 3. - Use of School Facilities” (copies of which are attached hereto for reference). He noted the handout information was reviewed with your 20^th Judicial District Attorneys D’Aquilla and 1^st Asst. D.A. Mike Hughes.

After some discussion lead by Vice-President Harrell, Board President Bradford, Board Members Kent, Nesbitt, Haynes, Dawson, Terrell and Cupit, along with responses by Dr. Lewis and C.P.A. LeJeune, Board President Bradford called for a return to the agenda and called for a motion.

Motion by Vice-President Harrell, seconded by Mrs. Dawson to adopt a resolution declaring the Old Clinton Middle School Facility and Property located at 12126 Liberty Street, East Feliciana Parish, Louisiana, as surplus property.

Board President Bradford then asked for any public comment before a vote is taken on this motion. After some discussion by Board Members Nesbitt, Kent, Haynes, Dawson and Terrell, along with responses by Chairman Vice-President Harrell, Board President Bradford then proceeded with the vote:

Yeas: Harris, Dawson, Hollins, Cupit, Kent, Harrell, Bradford, Haynes and Brooks

Opposed: Terrell and Nesbitt

Absent during vote: None

Absent and not voting: Matthews

Board President Bradford announced by a majority vote of 9 to 2, with 1 absent and not voting, the motion carried.

Motion by Vice-President Harrell, seconded by Mr. Brooks to send Board Policy File: KG, entitled “Use of School Facilities” to the Policy Review Committee for revisions and updates to meeting guidelines set out in C.P.A. LeJeune’s handout entitled “East Feliciana Parish School Board Leasing of property Agenda Item 1. - Leasing of public property” and “East Feliciana Parish School Board Agenda Item 3. - Use of School Facilities”.

Motion by Mr. Brooks, seconded by Mrs. Dawson to accept Building Committee recommendation in connection with Item 7.D.(2) the Board authorize Board President Michael Ray Bradford and Dr. Lewis, to use their discretion on behalf of the East Feliciana Parish School Board; to enter into and sign a Cooperative Endeavor Agreement with Quad Area for office/classroom space in the former Clinton Middle School facility for one (1) fiscal year beginning July 1, 2014 and ending June 30, 2015.

Board President Bradford then asked for any public comment before a vote is taken on this motion. After some discussion by Board Members Haynes, Kent and Terrell, along with responses by Chairman Vice-President Harrell and Dr. Lewis, Board President Bradford then proceeded with the vote. All yeas. The motion carried. Absent: Matthews.

Item 7.E. Motion by Mr. Brooks, seconded by Mrs. Haynes to adopt the 2014-2015 School Board Meeting Schedule.

Item 7.F. Motion by Mr. Brooks, seconded by Mr. Kent to adopt the 2014-2015 Code of Conduct & Discipline Policy Student Handbook.

Board President Bradford then asked for any public comment before a vote is taken on this motion. After some discussion by Board Members Nesbitt and Haynes, along with responses by Dr. Lewis and Supervisor Marsalis, Board President Bradford then proceeded with the vote:

Yeas: Harris, Dawson, Hollins, Cupit, Kent, Harrell, Bradford, Haynes, Brooks and Terrell

Opposed: Nesbitt

Absent during vote: None

Absent and not voting: Matthews

Board President Bradford announced by a majority vote of 10 to 1, with 1 absent and not voting, the motion carried.

Item 7.G. Motion by Vice-President Harrell, seconded by Mr. Brooks to go into executive session, not to exceed 5 minutes to receive information regarding pending litigation as set out on the above agenda.

Board President Bradford then introduced Mr. Donald Taylor, who has accepted the position of Transportation Coordinator with our School System. He then asked audience members to leave the board room at this time and convened the executive session.

Board President Bradford reconvened the meeting into regular session.

Motion by Mr. Kent, seconded by Mr. Cupit to return to regular session.

Board Members in attendance: Harris, Dawson, Hollins, Cupit, Kent, Harrell, Bradford, Haynes, Brooks, Terrell and Nesbitt. Absent: Matthews.

Motion by Mr. Hollins, seconded by Mrs. Dawson to adopt resolution(s) regarding employment of special counsel to represent the East Feliciana Parish School Board, subject to approval of Attorney General; regarding litigation entitled “Shelita Bailey vs. East Feliciana Parish School Board, et al, Civil Action No.: 14-332-BAJ-RLB”.

Board President Bradford then called for a motion to adjourn.

There being no further business to come before the Board, a motion for adjournment by Mr. Brooks, seconded by Mr. Haynes, prevailed until the next regular meeting unless called into special session by the President.

_________________________________

HENDERSON LEWIS, JR., Ph.D.,

SECRETARY-TREASURER

_________________________________

MICHAEL RAY BRADFORD,

BOARD PRESIDENT