PROCEEDINGS OF THE PARISH SCHOOL BOARD OF THE PARISH OF EAST FELICIANA, STATE OF LOUISIANA, TAKEN AT A REGULAR MEETING HELD ON JANUARY 6, 2015
January 5, 2015
PROPOSED AGENDA FOR
EAST FELICIANA PARISH SCHOOL BOARD
Central Office Board Room, located at
12732 Silliman Street, Town of Clinton, Louisiana
TUESDAY, JANUARY 6, 2015 - 5:00 P.M.
1. Call to order
2. Approval of the agenda
3. Election of Board Officers for 2-Year Term
(January, 2015 thru December, 2016)
A. President
B. Vice-President
4. Appointment of Committees and Chairpersons
* A. Finance
B. Salary
C. Policy Review
* D. Insurance and Bid Opening
E. Personnel
F. Alternative Education
G. Building
H. Technology
* Critical Committee Appointments to be made at January 6, 2015 Reg. Bd. Mtg.
5. Approval of the minutes of December 2, 2014, regular meeting
6. Special Recognitions
A. Edna Thomas, Director presentation on Employee of Month for January, 2015
7. Communications/Reports
(1) Expression of sympathy to the Family of Mr. Melvin L. Hollins, Sr., respective Father and Father-In-Law of Mr. Melvin L. Hollins, Jr. and Mrs. Lorie Hollins, Teacher, EFMS, Grandfather of Board Member Melvin L. Hollins and Uncle of Board Member Broderick Brooks, Sr.; in his passing on Sunday, January 4, 2015
A. Sales Tax Collections Report
B. Superintendent's Report
(1) Bid Opening Committee Meeting scheduled for Thursday, January 15, 2015 at 1:30 P.M. regarding e-rate
8. Old Business
A. Announcement of LSBA 2015 Annual Conference scheduled for Shreveport, Louisiana on February 22nd thru 24th, 2015 {formerly 12/02/14 Reg. Bd. Mtg. Agenda Item 5.B.(3)}
B. Announcement of NSBA 2015 Annual Conference scheduled for Nashville, Tennessee on March 21st thru 23rd, 2015 {formerly 12/02/14 Reg. Bd. Mtg. Agenda Item 5.B.(4)}
9. New Business
A. Receive Audit Report prepared by Postlethwaite & Netterville APAC for Fiscal Year Ending 06/30/2014
In accordance with the Americans with Disabilities Act, if you need special assistance, please contact Henderson Lewis, Jr., Ph.D., Superintendent of Schools at (225) 683-3040, describing the assistance that is necessary.
There were present: School Board Members Derald Spears, Sr., Elizabeth Dawson, Melvin L. Hollins, Timothy Corcoran, Paul Kent, Mitchell Harrell, Michael Ray Bradford, Joyce A. Kent, Broderick Brooks, Sr., Rhonda Matthews, Richard Terrell and J. Curtis Jelks. Other Attendees: Henderson Lewis, Jr., Ph.D., Superintendent of Schools, Irma Lee Bendily, Admn. Asst., Samuel D’Aquilla, District Attorney and David Dart, Clerk of Court, East Feliciana Parish.
Henderson Lewis, Jr., Ph.D., Superintendent opened the meeting by noting a tradition in our school district of having the Clerk of Court’s Office officiate to swear in and issue oaths of office to the new school board. He related that David Dart, Clerk of Court for East Feliciana Parish, is present and will perform this task.
David Dart, Clerk of Court, in unison swore in and issued oaths of office to school board members with terms of office being January, 2014 through December, 2017.
Dr. Lewis turned the floor over to Dr. Knight Roddy to open the meeting with prayer. Dr. Lewis with assistance from CES Principal Thelemelese Porter and CES Jr. BETA Members, lead reciting the Pledge of Allegiance to the Flag in unison.
The Parish School Board of the Parish of East Feliciana, State of Louisiana, was duly convened as the governing authority of said Parish for school purposes by Dr. Lewis announced the purposes of said meeting in accordance with the aforesaid written notice thereof. Dr. Lewis stated the Board was ready for transaction of business.
Item 2. Dr. Lewis called for a motion to approve the above agenda.
Motion by Mr. Terrell, seconded by Miss Matthews to approve the above agenda.
Dr. Lewis then asked for any public comment before a vote is taken on this motion. Receiving none, Dr. Lewis then proceeded with the vote. All yeas. The motion carried.
Item 3.A. Dr. Lewis announced that the floor was open for nominations for the Office of President of the East Feliciana Parish School Board to serve a two-year term of January, 2015 through December, 2016.
Board Member Mitchell Harrell nominated Mr. Michael Ray Bradford to serve as President of the East Feliciana Parish School Board to serve a two-year term of January, 2015 through December, 2016.
Seconded by Board Member Rhonda Matthews.
Dr. Lewis called for any further nominations for Board President. Receiving none, Dr. Lewis related by a unanimous vote, Mr. Michael Ray Bradford will serve as Board President for a two-year term of January, 2015 through December, 2016.
Dr. Lewis then turned the gavel and meeting over to Board President Michael Ray Bradford.
Board President Bradford thanked Board Members for the nomination and their continued support.
Item 3.B. Board President Bradford announced that the floor was open for nominations for the Office of Vice-President of the East Feliciana Parish School Board to serve January, 2015 through December, 2016.
Board Member Elizabeth Dawson nominated Mr. Mitchell Harrell to serve as Vice-President of the East Feliciana Parish School Board from January, 2015 through December, 2016.
Seconded by Board Member Paul Kent.
Substitute motion by Board Member Rhonda Matthews nominating Broderick Brooks, Sr. to serve as Vice-President of the East Feliciana Parish School Board from January, 2015 through December, 2016.
Seconded by Board Member Melvin Hollins.
Board President Bradford called for any further nominations for Vice-President. Receiving none, Board President Bradford then called for a roll-call vote on the substitute motion of Broderick Brooks, Sr. to serve as Vice-President from January, 2015 through December, 2016, as follows:
Yeas: Spears, Hollins, Brooks and Matthews
Opposed: Dawson, Corcoran, P. Kent, Harrell, Bradford,
J. Kent, Terrell and Jelks
Abstained from voting: None
Absent and not voting: None
Board President Bradford announced by a majority vote of 8 to 4, the substitute motion failed.
Board President Bradford then called for a roll-call vote on the original motion of Mitchell Harrell to serve as Vice-President from January, 2015 through December, 2016, as follows:
Yeas: Dawson, Corcoran, P. Kent, Harrell, Bradford,
J. Kent, Terrell and Jelks
Opposed: Spears, Hollins, Brooks and Matthews
Abstained from voting: None
Absent and not voting: None
Board President Bradford announced by a majority vote of 8 to 4, the original motion passed. Board President Bradford related Mr. Mitchell Harrell will serve as Vice-President from January, 2015 through December, 2016.
Item 4.A. through 4.H. Board President Bradford appointed the committees and chairpersons, by keeping the Committees as they are and the New Board Members will take the place of the Old Board Members on whatever Committee they served on. He then said he will be available for any voluntary committee movement and will revisit committee assignments at the upcoming February 3, 2015 Regular Board Meeting.
After some discussion by Board Member Terrell, along with responses by Board President Bradford, Board President Bradford proceeded with the agenda.
Item 5. Motion by Mr. Brooks, seconded by Miss Matthews, to approve the minutes of December 2, 2014, regular meeting, for publication in the official journal.
Board President Bradford then asked for any public comment before a vote is taken on this motion. Receiving none, Board President Bradford then proceeded with the vote. All yeas. The motion carried.
Item 6. Board President Bradford turned the floor over to Mrs. Edna Thomas.
Edna Thomas, Director presented as Employee of the Month of January, 2015 - Mary Ann Newman, Literacy Intervention Specialist, Clinton Elementary. Miss Kim Cambre, Representative of Taylor & Sons presented Ms. Mary Ann Newman with an appreciation plaque and related items.
Board President Bradford called for a photo opportunity with Dr. Lewis, Ms. Mary Ann Newman, Board Members Derald Spears, Sr., Timothy Corcoran, J. Curtis Jelks and Joyce A. Kent and Taylor & Sons Representative Kim Cambre.
Item 7. Board President Bradford turned the floor over to Dr. Lewis.
Dr. Lewis noted expressions of sympathy on behalf of the Board to the Family of Mr. Melvin L. Hollins, Sr., respective Father and Father-In-Law of Mr. Melvin L. Hollins, Jr. and Mrs. Lorie Hollins, Teacher, EFHS, Grandfather of Board Member Melvin L. Hollins and Uncle of Board Member Broderick Brooks, Sr.; in his passing on Sunday, January 4, 2015.
Board President Bradford requested a moment of silence. Amen.
Item 7.A. Board President Bradford turned the floor over to Dr. Lewis for his presentation on this item.
Dr. Lewis related to Board Members present that the December, 2014 Sales Tax Report reflects collections at 5% of $544,141.83 and delinquent sales tax collections of $20,083.36.
After some discussion by Board Member P. Kent, along with responses by CPA LeJeune, Board President Bradford proceeded with the agenda.
Item 7.B.(1) Board President Bradford turned the floor over to Dr. Lewis.
Dr. Lewis announced a Bid Opening Committee Meeting being scheduled for Thursday, January 15, 2015 at 1:30 P.M. regarding e-rate.
Items 8.A. and 8.B. Board President Bradford turned the floor over to Dr. Lewis for his presentation.
Dr. Lewis directed Board Members attention to Louisiana Schools Boards Association (LSBA) and the National School Boards Association (NSBA) dates and requested Board Members to check their schedules and fill out the appropriate form(s) located at their board seats so arrangements can be made for their attendance:
A. Announcement of LSBA 2015 Annual Conference scheduled for Shreveport, Louisiana on February 22nd thru 24th, 2015 {formerly 12/02/14 Reg. Bd. Mtg. Agenda Item 5.B.(3)}
B. Announcement of NSBA 2015 Annual Conference scheduled for Nashville, Tennessee on March 21st thru 23rd, 2015 {formerly 12/02/14 Reg. Bd. Mtg. Agenda Item 5.B.(4)}
After some discussion by Board Members P. Kent and Spears, along with responses by Board President Bradford and Dr. Lewis, Board President Bradford proceeded with the agenda.
Item 9. Board President Bradford turned the floor over to Dr. Lewis for his presentation.
Dr. Lewis introduced to Board Members present Tommy LeJeune, C.P.A., Representative of Faulk & Winkler, which serves the Board as its external Business Manager.
C.P.A. LeJeune turned the floor over to Tiffani Dorsa, C.P.A. with Postlethwaite & Netterville, APAC, which serves the Board as its external Auditor, for her presentation.
Tiffani Dorsa, C.P.A. with Postlethwaite & Netterville APAC presented Board Members present and Dr. Lewis with copies of their Audit Report for Fiscal Year ending 06/30/2014 and reviewed same.
After some discussion by Board Member Spears, Vice-President Harrell, Board Members Dawson and Terrell, along with responses by Vice-President Harrell, P&N C.P.A. Dorsa and F&W C.P.A. LeJeune, Dr. Roddy, and Dr. Lewis, Board President Bradford called for a motion to adopt the audit as presented.
Motion by Mr. Kent, seconded by Mr. Terrell to adopt the audit report prepared by Postlethwaite & Netterville APAC for fiscal year ending 06/30/2014.
Board President Bradford then asked for any public comment before a vote is taken on this motion. Receiving none, Board President Bradford then proceeded with the vote. All yeas. The motion carried.
There being no further business to come before the Board, a motion for adjournment by Mr. Brooks seconded by Mr. Terrell, prevailed until the next regular meeting unless called into special session by the President.
HENDERSON LEWIS, JR., Ph.D., MICHAEL RAY BRADFORD,
SECRETARY-TREASURER BOARD PRESIDENT