2015-04-14

PROCEEDINGS OF THE PARISH SCHOOL BOARD OF THE PARISH OF EAST FELICIANA, STATE OF LOUISIANA, TAKEN AT A REGULAR MEETING HELD ON APRIL 14, 2015

April 1, 2015

PROPOSED AGENDA FOR

EAST FELICIANA PARISH SCHOOL BOARD

Central Office Board Room, located at

12732 Silliman Street, Town of Clinton, Louisiana

REGULAR BOARD MEETING SCHEDULED FOR

TUESDAY, APRIL 14, 2015 - 5:00 P.M.

1. Call to order

2. Roll Call

3. Approval of the agenda

4. Approval of the minutes of March 3, 2015, regular meeting and March 11, 2015 special meeting

5. Special Recognitions

(1) Edna Thomas, Interim Superintendent presentation of Employee of Month

(2) Martin Macdiarmid, Jr., The Knights of Columbus Council 7856 presentation of annual donation to Special Education Department

6. Communications/Reports

(1) Expression of sympathy to the Family of Mr. Daily W. Lundy, Husband of Mary Young Lundy, Retired IEP Coordinator; in his passing on Monday, March 16, 2015

(2) Expression of sympathy to the Family of Mr. Charlie Young, Jr., Respective Son and Brother of Mr. Charlie Young, Sr., Retired CDL Bus Driver and Mrs. Alecia Moore Young, CES Special Education Bus Aide; in his passing on Thursday, March 19, 2015

(3) Expression of sympathy to the Family of Mrs. Bertha Davis Dunn, Respective Wife and Sister of Mr. Hubert Dunn and Mrs. Betty Whitmore, EFMS CNP Technician; in her passing on Thursday, March 26, 2015

A. Sales Tax Collections Report

B. Superintendent's Report

(1) Receive authorization for minute entry to reflect LSBA 2014 Calendar Year Training Certificates for School Board Members, as follows:

(a) Olivia Harris 9.0

(b) Melvin Hollins 4.0

(d) Mitchell Harrell 6.0

(e) Rhonda M. Matthews 24.75

(f) Elizabeth Dawson 15.0

(g) Benjamin Cupit 6.0

(I) Broderick Brooks, Sr. 16.0

(j) Michael Ray Bradford 18.0

(k) Paul Kent 11.0

(l) Richard Terrell 15.5

(m) Rufus Nesbitt 35.0

(2) Receive authorization for minute entry to reflect La. Board of Ethics Training Certificate, as follows:

Richard Terrell February 27, 2015

(3) Louisiana Board of Ethics Instructions and Personal Financial Disclosure “Tier 3" Statements which are due to be completed by Board Members and filed on or before Friday, May 15, 2015

(4) Announcement of 2015 Summer Work Hours/4-day Work Week of 7:00 A.M. to 4:15 P.M. beginning June 1, 2015 through July 16, 2015

(5) Scheduling of Board Member Semi-Annual Visitation to Area Schools

(6) Receive Board ratification of Edna Thomas, Interim Superintendent, use of her discretion on behalf of the East Feliciana Parish School Board; in receipt and distribution of donation from East Feliciana Primary Care Clinic, Jackson, LA to EFMS in the sum of $300.00 designated to purchase snacks for students during week of March 16-20, 2015

(7) To consider Edna Thomas, Interim Superintendent’s recommendations for administrative, instructional and support staff positions and take appropriate action

7. Old Business

A. Board President Bradford announcement of Committee Member Assignments

B. Board President Bradford announcement of results from 2015 Superintendent Interview Committee held on Monday, March 30, 2015

C. Receive and review request from Edna Thomas, Interim Superintendent of proposed revisions 2014-2015 School Year Calendars (re-adopted 06/11/14 Agenda Item 7.G.)

8. New Business

A. Board President Michael Ray Bradford public announcement in order to comply with laws governing public announcement of considering 2015 Ad Valorum Millage Rates and publications therefor

B. Bid Opening Committee Reports

C. Finance Committee Report

D. Policy Review Committee Report

E. Building Committee Reports

Pursuant to the requirements of La. R.S. 42:19, matters not include on the agenda posted at least 24 hours prior to the meeting will not be considered unless the school board members present vote unanimously to add the item to the agenda.

In accordance with the Americans with Disabilities Act, if you need special assistance, please contact Edna Thomas, Interim Superintendent at (225) 683-3040, describing the assistance that is necessary.

There were present: School Board Members Broderick Brooks, Sr., Rhonda Matthews, Richard Terrell, J. Curtis Jelks, Joyce A. Kent, Michael Bradford, Mitchell Harrell, Paul Kent, Timothy Corcoran, Melvin L. Hollins, Elizabeth Dawson and Derald Spears, Sr. Other Attendees: Edna Thomas, Interim Superintendent, Irma Lee Bendily, Admn. Asst., Tommy LeJeune, C.P.A., Member of Faulk & Winkler LLC and Samuel D’Aquilla, 20^th JDC District Attorney.

Board President Michael Ray Bradford opened and chaired the meeting and asked Board Member Richard Terrell to open the meeting with prayer. Board President Bradford then lead reciting the Pledge of Allegiance to the Flag in unison.

The Parish School Board of the Parish of East Feliciana, State of Louisiana, was duly convened as the governing authority of said Parish for school purposes by Michael Ray Bradford, Board President, who announced the purposes of said meeting in accordance with the aforesaid written notice thereof. Board President Bradford stated the Board was ready for transaction of business.

Item 2. Board President Bradford called for an attendance roll call, as follows:

Present: Brooks, Matthews, Terrell, Jelks, J. Kent, Bradford, Harrell, P. Kent, Corcoran, Hollins, Dawson and Spears

Absent: None

Item 3. Board President Bradford called for a motion to approve the above agenda.

Motion by Mrs. J. Kent, seconded by Mr. Brooks to approve the above agenda.

Board President Bradford then asked for any public questions or comments before a vote is taken on this motion. Receiving none, Board President Bradford then proceeded with the vote. All yeas. The motion carried.

Item 4. Motion by Mr. Brooks, seconded by Mrs. J. Kent and Miss Matthews, to approve the minutes of March 3, 2015, regular meeting, and March 11, 2015 special meeting, as published in the official journal.

Item 5.(1) Board President Bradford turned the floor over to Mrs. Edna Thomas.

Edna Thomas, Interim Superintendent presented as Employee of the Month of April, 2015 - Ms. Brenda Turner, Food Service Coordinator. Superintendent Thomas then presented Ms. Brenda Turner with an appreciation plaque and related items from Taylor & Sons.

Board President Bradford called for a photo opportunity with Ms. Brenda Turner, Interim Superintendent Edna Thomas, Board Members Derald Spears, Sr. and Elizabeth Dawson, Board President Michael Bradford and Supervisor James Bell, Jr.

Item 5.(2) Board President Bradford turned the floor over to Mr. Macdiarmid.

Martin Macdiarmid, Jr., Representative from Knights of Columbus, Council 7856 of Jackson and St. Francisville, he made their annual donation to School Board for the East Feliciana Parish Schools Special Education Department. He noted the Knights of Columbus have been working with Special Education for over 30 years and we are glad to be a part of this operation and helping the schools in any way we possibly can. Thank you.

Board President Bradford extended thanks on behalf of the full Board to Mr. Macdiarmid and his organization.

Board President Bradford then recognized Mr. Louis Kent, EFP Policy Jury Member, who is in the audience this evening.

Item 6. Board President Bradford turned the floor over to Mrs. Edna Thomas.

Edna Thomas, Interim Superintendent noted expressions of sympathy on behalf of the Board to the families on the above agenda.

Board President Bradford requested a moment of silence. Amen.

Item 6.A. Board President Bradford turned the floor over to Mrs. Thomas for her presentation.

Edna Thomas, Interim Superintendent related to Board Members present that the March, 2015 Sales Tax Report reflects collections at 5% of $560,397.02 and delinquent sales tax collections of $23,859.39.

Board President Bradford called for any discussion. Receiving none, Board President Bradford proceeded with the agenda.

Item 6.B.(1) Motion by Mrs. J. Kent, seconded by Mr. Jelks to authorize a minute entry to reflect LSBA 2014 Calendar Year Training Certificates for School Board Members, as follows:

(a) Olivia Harris 9.0

(b) Melvin Hollins 4.0

(d) Mitchell Harrell 6.0

(e) Rhonda M. Matthews 24.75

(f) Elizabeth Dawson 15.0

(g) Benjamin Cupit 6.0

(I) Broderick Brooks, Sr. 16.0

(j) Michael Ray Bradford 18.0

(k) Paul Kent 11.0

(l) Richard Terrell 15.5

(m) Rufus Nesbitt 35.0

Item 6.B.(2) Motion by Mr. Books, seconded by Mrs. J. Kent to authorize a minute entry to reflect La. Board of Ethics Training Certificate, as follows:

Richard Terrell February 27, 2015

Item 6.B.(3) Edna Thomas, Interim Superintendent announced the Louisiana Board of Ethics Instructions and Personal Financial Disclosure “Tier 3" Statements which are due to be completed by Board Members and filed on or before Friday, May 15, 2015.

Board President Bradford related this is just an announcement and please do not forget these.

Item 6.B.(4) Edna Thomas, Interim Superintendent announced the 2015 Summer Work Hours/4-day Work Week of 7:00 A.M. to 4:15 P.M. beginning June 1, 2015 through July 16, 2015 on Mondays thru Thursdays and the Schools/Central Office will be closed on Fridays.

Motion by Mrs. J. Kent, seconded by Miss Matthews to accept and approve Edna Thomas, Interim Superintendent announced 2015 Summer Work Hours/4-day Work Week of 7:00 A.M. to 4:15 P.M. beginning June 1, 2015 through July 16, 2015 on Mondays thru Thursdays and the Schools/Central Office will be closed on Fridays.

Item 6.B.(5) Motion by Mr. Brooks, seconded by Mr. Kent to accept Board President Bradford and Interim Superintendent Edna Thomas recommendation to cancel the Board Member Semi-Annual Visitation to Area Schools, due to Testing between and now and end of School Year.

Board President Bradford then asked for any public questions or comments before a vote is taken on this motion. After some discussion by Board Members Dawson and Spears, along with responses by Board Member Brooks and Board President Bradford, Board President Bradford then proceeded with the vote. All yeas. The motion carried.

Item 6.B.(6) Motion by Vice-President Harrell, seconded by Miss Matthews to authorize ratification of Edna Thomas, Interim Superintendent, use of her discretion on behalf of the East Feliciana Parish School Board; in receipt and distribution of donation from East Feliciana Primary Care Clinic, Jackson, LA to EFMS in the sum of $300.00 designated to purchase snacks for students during week of March 16-20, 2015.

Item 6.B.(7) Motion by Mr. Brooks, seconded by Mr. P. Kent to accept and approve Edna Thomas, Interim Superintendent’s April, 2015 written recommendations as prepared by the Personnel Department for administrative, instructional and support staff positions and take appropriate action (a copy of which is attached hereto and made a part hereof for reference)

Board President Bradford then asked for any public questions or comments before a vote is taken on this motion. After some discussion by Board Members Terrell and Jelks, along with responses by Interim Superintendent Edna Thomas, Board President Bradford then proceeded with the vote. All yeas. The motion carried.

Item 7.A. Board President Bradford announced Committee Assignments dated April 14, 2015 ( a copy of which is attached hereto and made a part hereof for reference). He noted if any Board Members wants to change, please contact Board President Bradford.

Item 7.B. Board President Bradford prepared to announce the results from 2015 Superintendent Interview Committee held on Monday, March 30, 2015.

Motion by Board Member Spears, seconded by Mr. P. Kent to go into executive session to discuss our concerns with the list of candidates that we have prior to announcement.

Board President Bradford then called for a roll call vote on Mr. Spears motion to go into executive session.

Board Member Brooks questioned what are we going into executive session for, can we ask that?

Board Member Spears related to discuss concerns that we have with the list of finalists and how we want to move forward.

Samuel D’Aquilla, 20^th Judicial District Attorney noted if it is a Personnel Issue about Qualifications of some of them?

Board Member Spears related yes.

Samuel D’Aquilla, 20^th Judicial District Attorney related okay.

Board Member Brooks noted they have to be qualified if the applied, so what are we going into executive session for?

Samuel D’Aquilla related you have to have a reason to go into executive session.

Board Member Spears related it was brought to his attention that there may be someone that I feel or some other Board Members feel should have had the opportunity to be included on that...

Board Member Brooks related but that is why we had a hiring or a team to do that...

Board Member Spears continued the Committee recommends to the Board, the Board don’t necessarily have to accept what is recommended...

Board Member Brooks related that defeats the purpose to have a Team, if we are not going to accept it.

Board Member Spears continued not necessarily.

Substitute motion by Mr. Hollins, seconded by Mrs. Dawson to proceed with receiving the announcement of the 2015 Superintendent Interview Committee.

Board President Bradford called for a roll call vote on Mr. Hollins substitute motion.

Board Member P. Kent noted on that first motion, after looking at this and with other things going on in the System, especially financial that we are looking at for next year, I really think that we are moving a little too fast on the Superintendent Search. It would be nice if that is the only thing that we had to work with, but we got a financial picture that is in dyer straights and Board Members we need a Special Meeting just to handle that. Because that has got to be done before June 30^th, but I think that we got time to take our time and select a Superintendent. But I think that we are moving a little bit too fast right now on it.

Board Member Brooks questioned so what do you consider “moving too fast”? We ran an ad, we got people that we qualified, so what do we do now?

Board Member P. Kent related that is right...

Board Member Hollins questioned what would be your recommendation, should we disqualify the recommendations of the people who we deemed qualified...

Board Member P. Kent continued the thing is giving results on the Candidates that have Qualified at the Committee, I would not want to give out results on those people if we say, Okay, lets go back and maybe interview a few more...

Board Member Hollins questioned well should we interview them all?

Board Member P. Kent continued he thinks it is unfair to them.

Board Member Hollins questioned should we interview them all then?

Board Member Jelks related we don’t have to accept the final three (3), if you don’t like them, you don’t have to accept them and then we can start all over again.

Board Member Hollins questioned what would determine us choosing who we would accept to move to the next round? Would we interview them all, or would we just add people to the final three (3) or should we move with the three (3) people that the qualified people that we deem to interview...

Board Member Brooks related if we keep on changing from the motions that we make, we made a motion to get them in here to hire somebody, I mean to get the Superintendents Committee who they thought would be best and they sent us three (3), that is what we asked for, that is what they sent us and now all of a sudden we want to change. You can’t do that, we will never go on if we keep on changing our motions and what we do, that is why we no structure.

Board Member Spears related he thinks this discussion should have been in executive session.

Board Member Jelks called for question on the second motion.

Board Member Brooks related that is not right, you can not do that.

Board Member Matthews didn’t our Attorney, Mr. D’Aquilla say we have to have a reason to go into executive session, so why are we voting is he say we have to have a reason, we don’t have a valid reason yet. And if we are going to have him here and he gives us advice, I think we need to take his advice and move forward.

Samuel D’Aquilla related he said it is a Personnel matter, I do not know what the Personnel issue of it would be, that is something, if you say it is a Personnel Issue you can ask for an executive session. But you have a substitute motion on the table and you need to vote on that one first.

Board President Bradford related we are going to vote on Mr. Hollins substitute motion that we move forward the Candidates that we have and after that we will vote on Mr. Spears original motion to go into executive session. Board President Bradford proceeded with a roll call vote on Mr. Hollins above substitute motion, as follows:

Yeas: Brooks, Matthews, Jelks, Harrell, Corcoran, Hollins and Dawson

Opposed: Terrell, J. Kent, Bradford, P. Kent and Spears

Abstained from voting: None

Absent and not voting: None

Board President Bradford announced by a majority vote of 7 to 5, the substitute motion carried.

Board President Bradford announced that we will move forward with the Candidates that we have and we will schedule an Interview or the Board will Interview the top three (3) Candidates and those Candidates are: Mr. Patrick D. Jenkins, Mr. George Noflin, Jr., Ph.D. and Mr. Carlos J. Sam. He the called a Special Board Meeting for Tuesday, April 21, 2015 at 5:30 P.M. with the top three (3) Finalists in alphabetical order: Mr. Patrick D. Jenkins, Mr. George Noflin, Jr., Ph.D. and Mr. Carlos J. Sam. He noted again we will start the Interview process at 5:30 P.M. and the sessions will be closed sessions for 45 minutes per person.

Board Member Dawson questioned Mr. Bradford what will happen after that?

Board President Bradford related after that it will be up to the Board and we can come back with the final two (2) or if someone really stands out we can make a motion to bring one (1) person back...

Board Member Dawson questioned that night?

Board President Bradford continued yes, ma’am we will vote that night and thought Mr. Hollins made a very good suggestion that the final Candidate do a visitation to some of the Schools and some of the Parish to show some of the bright spots that we have in our Parish.

Board Member Hollins related we definitely do not want them to walk in blind, the blind leading the blind.

Board President Bradford related he thought that would be good and will be scheduled at a later date. But first of all we will go through our Interview process.

Board Member Dawson related okay and questioned next Tuesday, will the Community have a chance to ask questioned to?

Board President Bradford related no, I was thinking that we would first do it in closed session and we come out of that with the count of two (2) or one (1) and the next round of Interviews may have an open session where the Board will Interview and then we will ask the Community to have a chance to Interview him.

Board Member P. Kent questioned do we have a thing in place where you do not have to select these people?

Board President Bradford related this is the thing, once we Interview and which it is not a bad thing that we are doing these final three (3) Candidates. Once we do the Interviews, if we find someone that we do not like and then with the majority of the Board we can always come back and start over and come up with another game plan. If we can not get a majority vote, we will just have to come up with another game plan. But this is really not a bad idea, since like Mr. Brooks said the Committee brought us thus far, we Interview these Candidates and as a majority if we find out that we are not satisfied with Candidates that we have, we are looking at doing something else, we will move onto the next process. Do you follow me Mr. P. Kent?

Board Member P. Kent questioned are we trying to select out of the three (3), cut it down to two (2) or one (1), or what are we doing now? I don’t think anything has been said about that, has it?

Board President Bradford related after we Interview, it would be up to the discretion of the majority of the Board, we could cut it to one (1), we could cut it to two (2) or eliminate all three (3) and let’s start a new process. Do you follow what I am saying Mr. Hollins?

Board Member Hollins related yes, sir. Of course I understand what you are saying about not moving too fast, but I feel that is important in place before this School Year ends. I mean it makes sense for them to be able to go to the schools and greet the staff and welcome them back and try to retain some teachers and do all that good stuff. So, I mean we are running out of time before this School Year ends.

Board President Bradford related I think you got a good idea, but lets do this Tuesday, the 21^st, we would interview each Candidate and after that we will decide how we want to move forward. Would that be okay with everyone, Mr. Jelks?

Samuel D’Aquilla, 20^th JDC District Attorney questioned you are calling a Special Meeting?

Board President Bradford related yes, on Tuesday the 21^st at 5:30 P.M. He questioned is 5:30 P.M. time good for everybody?

Board Member Jelks questioned that Tuesday, what was the date?

Board President Bradford related the 21^st.

Board Member Jelks questioned at 5:30 P.M.?

Board President Bradford related yes, sir. He noted we really need all Board Members here, this is very important getting a Superintendent and this is one of our biggest duties and I need all Board Members here. That is why we are having it at 5:30 P.M. Is that okay, Miss Matthews?

Board Member Matthews related that is fine.

Board President Bradford related okay, we are all on one accord. Very good, thank ya’ll. Board President Bradford then proceeded with the agenda.

Item 7.C. Motion by Mr. Brooks, seconded by Mrs. Dawson to accept and adopt Edna Thomas, Interim Superintendent proposed revisions 2014-2015 School Year Calendars (re-adopted 06/11/14 Agenda Item 7.G.) to make May 19^th and 20^th, 2015, one-half (½) school days for the Students, the last day for Students being May 20^th, 2015 and the last work day for Teachers being May 22, 2015.

Item 8.A. Board President Michael Ray Bradford made a public announcement in order to comply with laws governing public announcement of considering 2015 Ad Valorum Millage Rates and publications therefor. He noted this will be an item on our upcoming May 5, 2015 Regular Board Meeting Agenda.

Item 8.B. Board President Bradford turned the floor over to Mr. Paul Kent.

Paul Kent, Chairman of the Bid Opening Committee proceeded with the following presentations from the meetings held on Thursday, March 19, 2015 and Monday, April 13, 2015 (copies of which are attached hereto for reference). He then called for motions on the actionable items.

Motion by Mrs. J. Kent, seconded by Mrs. Dawson to accept the Bid Opening Committee recommendations in connection with the May 19l 2015 Item 8.B.(1) to utilize the timber bid recap (copies of which are attached hereto for reference), and award to the highest bidder, Good Hope Land &Timber Management High Total Bid of $124,950.00 removal of timber on Tract 1/Plank Road. Further to authorize Board President Michael Bradford and Edna Thomas, Interim Superintendent of Schools, to use their discretion on behalf of the East Feliciana Parish School Board; in signing any and all documents Timber Agent Brent Fazende deems necessary to bring the respective timber sale(s) to fruition. Further to authorize keeping the 10% retainage for reforestation/replanting or herbicide spraying of replanted seedlings and paying Timber Agent Brent Fazendes’ commission from said timber revenues. Additionally, to accept the 20^th JDC District Attorney Office and direct Timber Agent Brent Fazende and Edna Thomas, Interim Superintendent to re-advertise the proposed Timber Sale on Tract 2/Old Clinton Middle School Tract.

Motion by Mr. Brooks, seconded by Mrs. Dawson to accept the Bid Opening Committee recommendation in connection with the May 19, 2015 Item 8.B.(2) subject to annual review of certificates of insurance, to accept and the sole bid from William “Billy” Kalencki, at annual rental of $751.51, payable annually in advance, on a 5-year Lease (commencing July 1, 2015 through June 30, 2020) for an Agricultural/Grass Cutting/General Upkeep Purposes Public School Property located at 3129 Church Street, containing 33.97 +/-, Slaughter, LA. Further to authorize Board President Michael Bradford and Edna Thomas, Interim Superintendent of Schools, to use their discretion on behalf of the East Feliciana Parish School Board; in signing any and all documents they deem necessary to bring same to fruition.

Motion by Vice-President Harrell, seconded by Mrs. J. Kent to accept the Bid Opening Committee recommendation in connection with the May 19, 2015 Item 8.B.(3) accepting the recommendation of the 20^th JDC District Attorney Office and a response was received to re-advertise the proposed hunting club leases on the Plank Road and Pace Road Tracts.

Board President Bradford then asked for any public questions or comments before a vote is taken on this motion. After much discussion by Jeff Farrar, Bid Opening Chairman P. Kent, Board President Bradford, 20^th JDC D.A. D’Aquilla and Board Members Terrell, Brooks and Hollins, Board President Bradford received the following.

Vice-President Harrell withdrew his motion and Board Member J. Kent withdrew her second as set out above.

Motion by Vice-President Harrell, seconded by Mrs. Dawson and Mr. Brooks subject to annual review of certificates of insurance, to accept the high bid from Jeffrey Farrar d/b/a Crossbow Hunting Club for hunting lease a five (5) year term (commencing July 1, 2015 through June 30, 2020) annual rental of $25.25 per acre, payable annually in advance, on 184.7 +/- Acres in Section 16, Township 3 South, Range 2 East (known as the “Plank Road Tract”). Further to authorize Board President Michael Bradford and Edna Thomas, Interim Superintendent of Schools, to use their discretion on behalf of the East Feliciana Parish School Board; in signing any and all documents they deem necessary to bring same to fruition.

Board President Bradford then asked for any public questions or comments before a vote is taken on this motion. After some discussion by Board Members Hollins and Terrell, along with response by 20^th JDC D.A. D’Aquilla and Board Members P. Kent and J. Kent, Board President Bradford then proceeded with the vote. All yeas. The motion carried.

Motion by Mr. Brooks, seconded by Mrs. Dawson to accept the Bid Opening Committee a recommendation in connection with the April 13, 2015 Item 8.B.(1) the Board authorize Board President Michael Bradford and Edna Thomas, Interim Superintendent of Schools, to use their discretion on behalf of the East Feliciana Parish School Board; in signing any and all documents they deem necessary to bring to fruition the e-rate application and submission for three (3) years or approximately $580,000.00 e-rateable with Hunt Telecom for Internet Service Provider, Wide-Area Network Circuits, Unmanaged Category III, an outside contract for the Basic Maintenance for two (2) years with Methods Inc. at a sum of $65,000.00 annually and 3-years e-rateable with Hunt Telecom for Voice Over Internet Protocol.

Motion by Mr. Brooks, seconded by Mrs. Dawson to accept the Bid Opening Committee a recommendation and recommendations from the 20^th JDC District Attorneys Office in connection with the April 13, 2015 Item 8.B.(2)(a), scheduling a Bid Opening Committee Meeting for Thursday, May 14, 2015 at 1:30 P.M. to receive and open sealed bids for the following:

(a) Board authorized re-advertise the Sale of Pine and Hardwood Timber on the lands of the East Feliciana Parish School Board known as the “Old Clinton Middle School Tract” (Tract 2- consists of marked lard hardwoods and natural pines on 18 Acres) with publication dates of 04/23/15, 04/30/15, 05/07/15 and 05/14/15 in Official Journal, The Watchman. {formerly Bid Opening 03/19/2015 Agenda Item 1.}.

Item 8.C. Board President Bradford turned the floor over to Mr. Terrell.

Richard Terrell, Chairman of the Finance Committee, proceeded with the following presentation from the meeting held on Wednesday, April 1, 2015 at 6:00 P.M. (a copy of which is attached hereto for reference). He noted having five (5) informational items and placement of agenda Items 8.B.(1) thru (4) and (8). He then called for motions on Items 8.C.(5) and (7).

Motion by Mrs. J. Kent, seconded by Mr. P. Kent to accept the Finance Committee recommendation in connection with Item 8.C.(5) for Board adoption of a resolution to the Louisiana State Treasurer for disbursement of $6,743.00 from the Education Excellence Fund Investment Account Funds (a/k/a Tobacco Money)(a copy of which is attached hereto for reference).

Motion by Mrs. J. Kent, seconded by Mr. P. Kent to accept the Finance Committee recommendation in connection with Item 8.C.(7) the Board authorize Edna Thomas, Interim Superintendent, to use her discretion on behalf of the East Feliciana Parish School Board, in negotiating and contracting with the East Feliciana Parish Police Jury on the for a consideration of $4,000 per month and other terms and conditions for a single sales tax collection agreement with effective dates July 1, 2015 through June 30, 2016.

Richard Terrell, Finance Chairman then lead the discussion on Finance Committee Meeting Agenda Item 6. and holding a School Board Financial Retreat for Strategic Planning. After much discussion by Board President Bradford, Vice-President Harrell, Board Members Jelks, Dawson, P. Kent, Hollins, Corcoran, Matthews and Spears, along with responses by Chairman Terrell and CPA LeJeune, Board President Bradford returned to the Bid Opening Agenda Item 8.B.2.(b) and received the following motion.

Item 8.B.2.(b) Motion by Vice-President Harrell, seconded by Mrs. J. Kent to accept the Bid Opening Committee a recommendation and recommendations from the 20^th JDC District Attorneys Office in connection with the April 13, 2015 Item 8.B.2.(b), scheduling a Bid Opening Committee Meeting for Thursday, May 14, 2015 at 1:30 P.M. to receive and open sealed bids for the following:

(b) Board authorized re-advertise for hunting rights on Section 16 Lands, Pace Road Tract) of a five (5) year term (commencing July 1, 2015 through June 30, 2020) with publication dates of April 23, 2015 and May 14, 2015 in Official Journal, The Watchman. {due to receipt of duplicate bids at Bid Opening 03/19/2015 Agenda Item 3.}

Item 8.D. Board President Bradford turned the floor over to Mrs. Joyce Kent.

Joyce A. Kent, Chairperson of the Policy Review Committee proceeded with the following presentation from the meeting held on Monday, April 13, 2015 at 1:00 P.M. (a copy of which is attached hereto for reference). She noted the information Items 8.D.(1) and (4) and called for motions on Items 8.D.(2)(a) thru (c) and (3).

Motion by Mr. Brooks, seconded by Mr. P. Kent to accept the Policy Review Committee a recommendations the Board waive the oral reading and accept the Policy Review Committee recommendations on Items 8.D.2. (a) thru (c) of proposed 2014 Louisiana Legislative changes, revisions and deletions as a 1^st reading at the April 14, 2015 Regular Board Meeting. Further to bring same back to the upcoming May 5, 2015 Regular Board Meeting for a 2^nd reading and adoption of same as Policy.

Motion by Mr. Brooks, seconded by Miss Matthews to accept the Policy Review Committee a recommendations the Board waive the oral reading and accept the Policy Review Committee recommendations on the above agenda Item 3. of revisions to Policy File: JCE, entitled “Student Complaints and Grievances” and related policies are in conjunction with LDOE OCR Finding 1.5 Grievance Procedures as a 1^st reading at the April 14, 2015 Regular Board Meeting. Further to bring same back to the upcoming May 5, 2015 Regular Board Meeting for a 2^nd reading and adoption of same as Policy.

Item 8.E. Board President Bradford turned the floor over to Mr. Mitch Harrell.

Vice-President Mitchell Harrell, Chairman of the Building Committee proceeded with the following presentation from the meetings held on Wednesday, March 11, 2015 at 5:30 P.M. and Monday, April 13, 2015 (copies of which is attached hereto for reference). He noted the informational March 11, 2015 of Items 2. and 4. and April 13, 2015 of Items 3. and 4. He then called for motions on March 11, 2015 Items 1. and 3. and April 13, 2015 on Items 1., 2., 5. and 6.

Motion by Mr. Brooks, seconded by Mr. P. Kent to accept the Building Committee recommendation in connection with Item 8.E.(3) the Board authorize Dr. Lewis, to use his discretion on behalf of the East Feliciana Parish School Board, in approving the written request for use of facilities received 03/11/2015 at 1:30 P.M. from D’Argent Companies Construction Manager Anthony Setliff for use of ECLC Parking Lot to shuttle employees to Wal-Mart across Plank Road at 9181 Hwy. 67, Town of Clinton, LA. Further to bring same back for ratification at the upcoming Tuesday, April 14, 2015 Regular Board Meeting.

Motion by Mr. P. Kent, seconded by Mrs. Dawson to accept the Building Committee recommendation in connection with Item 8.E.(1) to send Brent Fazende, Forester, Timberland Forestry LLC, Timber Cruise Report(s) prepared for EFP School Board in conjunction with Thomas M. Manuel, RF, AWB, Manuel Forestry, LLC, Timber Cruise report(s) prepared for EBR Parish School Board on Section 16 Lands owned jointly by East Baton Rouge, East Feliciana and St. Helena Parish School Boards. {formerly Building Committee Meeting 03/11/15 Agenda Item 1.} to the full Board at its’ Tuesday, April 14, 2015 Regular Board Meeting.

Board President Bradford then asked for any public questions or comments before a vote is taken on this motion. After some discussion by Board Member Spears, P. Kent, Brooks, along with responses by Vice-President Harrell, Timber Foresters Brent Fazende and Thomas Manuel, Board President Bradford received the following.

Board Member P. Kent withdrew his motion and Board Member Dawson withdrew her second.

Motion by Mr. P. Kent, seconded by Mr. Spears to authorize joining the East Baton Rouge Parish School Board in advertising for Timber Bids on the Section 16 Lands referred to as Tract 1 - NE Tract, described containing 646 +/- Acres, T4S, R2E, East Baton Rouge Parish. Noting said Section 16 Lands Ownership in the percentages of East Baton Rouge Parish School Board 76.19% and East Feliciana Parish School Board 23.81%. Additionally, noting any timber sale price is subject to a consulting fee of 7½% of gross to Consulting Forester Thomas M. Manuel of Manuel Forestry, LLC. Further authorizing Board President Michael Bradford and Edna Thomas, Interim Superintendent, to use their discretion, on behalf of the East Feliciana Parish School Board; to sign any and all documentation necessary in order to bring same to fruition, subject to review by the 20^th Judicial District Attorneys’ Office.

Board President Bradford then asked for any public questions or comments before a vote is taken on this motion. After some discussion by Vice-President Harrell and Board Member P. Kent, along with responses by Foresters Brent Fazende and Thomas Manuel, Board President Bradford then proceeded with the vote. All yeas. The motion carried.

Motion by Mr. P. Kent, seconded by Mr. Brooks to accept the Building Committee recommendation in connection with Item 8.E.(2) to enter into a one (1) year Co-Operative Endeavor Agreement with Mr. Travis Daquilla 501(c)3 Organization for utilization of former Clinton Middle School (CMS) Campus and Buildings in conjunction with Programs in place with Quad Area, EFP Council on Aging and Meals on Wheels (with noted start-up date of August, 2015) {formerly Building Committee Meeting 02/02/15 Agenda Item 4.}.

Board President Bradford then asked for any public questions or comments before a vote is taken on this motion. After discussion by Board Member Spears, along with responses by Board President Bradford, Board President Bradford received the following substitute motion.

Substitute motion by Mr. Terrell, seconded by Mrs. J. Kent to table Mr. Travis Daquilla Co-Operative Endeavor Agreement.

Board Member Rhonda Matthews left the meeting at this time.

Board President Bradford then asked for any public questions or comments before a vote is taken on this motion. After discussion by James Bell, Jr., Maintenance Supervisor, D’Aquilla, Vice-President Harrell and Board Members Terrell, P. Kent, Brooks, Hollins and Board President Bradford, Board President Bradford received the following.

Board Member Terrell withdrew his substitute motion and Board Member J. Kent withdrew her second.

Substitute motion by Mr. Brooks, seconded by Mrs. J. Kent to table Mr. Travis Daquilla Co-Operative Endeavor Agreement back to the Building Committee.

Board President Bradford then asked for any public questions or comments before a vote is taken on this motion. After some discussion by Board Member Corcoran, along with responses by Mr. Travis Daquilla as to wanting a 5-year Co-Operative Endeavor Agreement with a 90-day out clause for both himself and the School Board, Board President Bradford then proceeded with a roll call vote, as follows:

Yeas: Brooks, Terrell, Jelks, J. Kent, Bradford, Harrell, P. Kent, Corcoran, Hollins, Dawson and Spears

Opposed: None

Abstained from voting: None

Absent during vote: Matthews

Absent and not voting: None

Board President Bradford announced by a majority vote of 11 to 0, with 1 absent during vote, the motion carried.

Motion by Mr. P. Kent, seconded by Mrs. J. Kent to accept the Building Committee recommendation in connection with Item 8.E.(5) the Board deny the written request for use of facilities by Faith Track Club, Inc. of EFHS Track and Field on Saturday, May 16, 2015 from 7 A.M. until 4 P.M. to host annual track meet, due to the tracks at both JSC and EFMS having been condemned, Posted Closed and other liability issues.

Board President Bradford then asked for any public questions or comments before a vote is taken on this motion. Receiving none, Board President Bradford received the following vote:

Yeas: Brooks, Terrell, Jelks, J. Kent, Bradford, Harrell, P. Kent, Corcoran, Dawson and Spears

Opposed: Hollins

Abstained from voting: None

Absent during vote: Matthews

Absent and not voting: None

Board President Bradford announced by a majority vote of 10 to 1, with 1 absent during vote, the motion carried.

Board Member Rhonda Matthews rejoined the meeting at this time.

Motion by Mrs. Dawson, seconded by Mr. Jelks to accept the Building Committee recommendation in connection with Item 8.E.(6) the Board authorize Mrs. Ginger Hunt and RKM to file for the HIIP Grant Federal Government Outlay, before the grant due date of April 26, 2015, to replace the two (2) buildings which house the Jackson School Complex Clinic.

Board President Bradford then asked for any public questions or comments before a vote is taken on this motion. After some discussion by Vice-President Harrell, Board Members P. Kent, Dawson, Corcoran, along with responses by Board Member Brooks and Dawson, Board President Bradford received the following vote:

Yeas: Matthews, Terrell, Jelks, J. Kent, Bradford, Harrell, Hollins, Dawson and Spears

Opposed: P. Kent and Corcoran

Abstained from voting: Brooks

Absent and not voting: None

Board President Bradford announced by a majority vote of 9 to 2, with 1 abstention, the motion carried.

There being no further business to come before the Board, a motion for adjournment by Mr. Brooks, seconded by Mr. Jelks, prevailed until the next regular meeting unless called into special session by the President.

EDNA THOMAS, INTERIM SUPERINTENDENT MICHAEL RAY BRADFORD,

SECRETARY-TREASURER BOARD PRESIDENT