2015-10-06

PROCEEDINGS OF THE PARISH SCHOOL BOARD OF THE PARISH OF EAST FELICIANA, STATE OF LOUISIANA, TAKEN AT A REGULAR MEETING HELD ON OCTOBER 6, 2015

October 5, 2015

PROPOSED AGENDA FOR

EAST FELICIANA PARISH BOARD

Central Office Board Room located at

12732 Silliman Street, Town of Clinton, Louisiana

REGULAR BOARD MEETING SCHEDULED FOR

TUESDAY, OCTOBER 6, 2015 - 5:00 P.M.

1. Call to order

2. Roll Call

3. Approval of the agenda

4. Approval of the minutes of September 1, 2015 regular meeting

5. Special Recognitions

A. Presentation on Employee of the October, 2015

B. Recognition of Retiree for October, 2015

C. Jackson Elementary: School Highlights

D. Presentation on Volunteers Program in support of Area Schools

E. Presentation by Dr. Curt Green, Principal EFHS on WAFB Channel 9 “Power of 9 Award” recipient Kristen C. Smith, Teacher, EFHS

F. Presentation on Graduate of 5th Leadership North Regional Leadership Program

G. Carolyn Hill, Incumbent Candidate for BESE Board District 8

H. Kenny Havard, Incumbent Candidate for State Representative District 62

I. Ronnie Jett, Candidate for State Representative District 62

6. Personnel Matters (FOR INFORMATION ONLY)

7. Communications/Reports

(a) Expression of sympathy to the Family of Mr. James Monroe Robertson, Sr., Respective Husband of Mrs. Lena R. Robertson and Retired Custodian and CDL Bus Driver Clinton Schools; in his passing on Friday, September 4, 2015

(b) Expression of sympathy to the Family of Mrs. Carol Elizabeth Geter, Mother of Mrs. Susan Smith, Coordinator; in her passing on Monday, September 7, 2015

(c) Expression of sympathy to the Family of Mrs. Mary Beth Hey, Respective Wife of Mr. Don Hey and Mother of Blake Tanner and Retired Speech Therapist; in her passing on Tuesday, September 15, 2015

(d) Expression of sympathy to the Family of Mrs. Peolar S. Bolden Boatner, Mother of Leola Bell, Retired CDL Bus Driver, Slaughter Schools Route; in her passing on Monday, September 21, 2015

A. Sales Tax Collections Report

B. Superintendent's Report

(1) Receive authorization for minute entry to reflect La. Board of Ethics Campaign Finance Training Certificate, as follows:

(a) Melvin L. Hollins August 20, 2015

(2) Written request for out-of-state travel by Melvin L. Hollins, Board Member and Carlos J. Sam, Superintendent to 2015 NABSE 43^rd Annual Conference in Washington, D.C., November 18^th thru 22^nd, 2015

(3) Memorandum of Understanding (MOU) participation in BRCC Dual Enrollment Program

(4) Request approval of Teach for America Contract

(5) Superintendent’s Informational Items

8. Old Business

Receive request from Sales Tax Attorney Robert Rainer for executive session to receive and review settlement offer from arbitration with Sales Tax Vendor and thereafter take action

9. New Business

A. Building Committee Report

(a) Acceptance of “Survey Map Showing The Survey Of What Is Now Or Formerly Known as the ‘Old 1938 Clinton High School Facility And Campus’ located in Square 27, Town of Clinton, Section 83, T2S-R2E, G.L.D., East Feliciana Parish, Louisiana for East Feliciana Parish School Board (Client)” dated September 29, 2015 as prepared by Jeff Moody, P.L.S. Reg. No. 4666

(b) Adoption of Declaration as Surplus of Old 1938 Clinton High School Facility and Campus (Lot ‘X’), located at 10935 Highway 67 (Plank Road), Town of Clinton, LA

(c) Adoption of Resolution in connection with advertisement for a single sale of Old 1938 Clinton High School Facility and Campus (Lot ‘X’), located at 10935 Highway 67 (Plank Road), Town of Clinton, LA

B. Finance Committee Report

(a) Receive pre-audit communications from Postlethwaite & Netterville, APAC, with respect to conducting June 30^th, 2015 Audit

(b) Adoption of Uninsured/Underinsured Motorists Bodily Injury Resolution

C. Bid Opening Committee Report

D. Policy Review Committee Report

Pursuant to the requirements of La. R.S. 42:19, matters not included on the agenda posted at least 24 hours prior to the meeting will not be considered unless the school board members present vote unanimously to add the item to the agenda.

In accordance with the Americans with Disabilities Act, if you need special assistance, please contact Carlos J. Sam, Superintendent at (225) 683-8277, describing the assistance that is necessary.

There were present: School Board Members Broderick Brooks, Sr., Rhonda Matthews, J. Curtis Jelks, Joyce A. Kent, Michael Bradford, Mitchell Harrell, Paul Kent, Melvin L. Hollins and Elizabeth Dawson. Board Member Richard Terrell joined the meeting at 5:10:29 P.M. Board Member Timothy Corcoran joined the meeting at 5:11:07 P.M. Board Member absent: Derald Spears, Sr. Other Attendees: Carlos J. Sam, Superintendent, Irma Lee Bendily, Confidential Asst., Samuel D’Aquilla, 1^st Asst. D.A. 20^th JDC, Tommy LeJeune, C.P.A., Representative of Faulk & Winkler LLC and Tommy Naquin, C.P.A. and Matthew Breaux, Representatives of Posthlewaite & Netterville, APAC.

Board President Michael Ray Bradford opened and chaired the meeting and asked Vice-President Mitchell Harrell, to open the meeting with prayer. Board President Bradford then turned the floor over to Jackson Elementary Staff and Students lead reciting the Pledge of Allegiance to the Flag in unison and continued with their presentation Item 5.C. Jackson Elementary: School Highlights.

Board Member Richard Terrell joined the meeting at this time.

Board Member Timothy Corcoran joined the meeting at this time.

The Parish School Board of the Parish of East Feliciana, State of Louisiana, was duly convened as the governing authority of said Parish for school purposes by Michael Ray Bradford, Board President, who announced the purposes of said meeting in accordance with the aforesaid written notice thereof. Board President Bradford stated the Board was ready for transaction of business.

Item 2. Board President Bradford called for an attendance roll call, as follows:

Present: Brooks, Matthews, Terrell, Jelks, J. Kent, Bradford, Harrell, P. Kent, Corcoran, Hollins and Dawson

Absent: Spears

Item 3. Board President Bradford called for any additions to the above agenda. Receiving none, Board President Bradford called a motion to approve the above agenda.

Motion by Mr. Brooks, seconded by Mrs. J. Kent to approve the above agenda.

Board President Bradford then asked for any public questions or comments before a vote is taken on this motion. Receiving none, Board President Bradford then proceeded with the vote. All yeas. The motion carried. Absent: Spears.

Item 4. Motion by Mrs. J. Kent, seconded by Mr. Brooks, to approve the minutes of September 1, 2015 regular meeting, as published in the official journal.

Item 5.A. Board President Bradford turned the floor over to Superintendent Sam.

Carlos J. Sam, Superintendent turned the floor over to Mrs. DeShonda Coleman for her presentation.

DeShonda Coleman, Supervisor related to Board Members present, Superintendent Sam and Audience thanks to Taylor & Sons for sponsoring our Employee of the Month Program. She presented our Employee of the Month for October, 2015 being Jherica Kelly, Teacher, Enrichment Academy. Ms. Becky Johnson, Representative of Taylor & Sons presented Mr. Stockett with a plaque and related items.

Martha Davis, Paraprofessional then presented Ms. Jherica Kelly with thank you gifts from E.A. Staffers.

Board President Bradford called for a photo opportunity with Jherica Kelly, E.A. Teacher, Superintendent Carlos J. Sam, Board Members J. Curtis Jelks, Richard Terrell, Rhonda Matthews, Broderick Brooks, Sr. and Joyce Kent and Board President Michael Bradford.

Item 5.B. Board President Bradford turned the floor over to Superintendent Sam.

Carlos J. Sam, Superintendent turned the floor over to Mrs. Keisha Netterville for her presentation.

Keisha Netterville, Executive Director, Human Resources related to Board Members present, Superintendent Sam and Audience that Mr. Robert Knighten from our Maintenance Department will be retiring during the Month of October, 2015 and presented Mr. Knighten with a plaque reflecting 20Years Service.

James Bell, Jr., Supervisor then took a photo opportunity with Mr. Knighten.

Board President Bradford called for a photo opportunity with Mr. Robert Knighten, Superintendent Carlos J. Sam, Vice-President Mitchell Harrell, Board Members Paul Kent, Timothy Corcoran, Melvin Hollins and Beth Dawson and Board President Michael Bradford.

Mr. Robert Knighten related to Superintendent Sam and Board Members present that this has been his home and around home you want to keep it clean and neat and that is what I tried to continually do here. He related that he is going to miss all of you, but I am not forget you and I will be back to visit! Thank you.

Item 5.C. Board President Bradford noted the Jackson Elementary: School Highlights were received during the opening prayer and Pledge of Allegiance above.

Item 5.D. Carlos J. Sam, Superintendent turned the floor over to Mrs. DeShonda Coleman for her presentation.

DeShonda Coleman, Supervisor related to Board Members present, Superintendent Sam and Audience that we are looking to highlight those who are one of our important stakeholders in the School System and of course that is our Volunteers. She then saluted our first Volunteer in Support of Area Schools for the Month for October, 2015 being Mr. Paul Stout, Volunteer “Traffic Cop” at Slaughter Elementary for the past 6 Years and presented him with a plaque.

Board President Bradford called for a photo opportunity with Mr. Paul Stout, Slaughter Principal Kimberly Glascock, Slaughter Assistant Principal Jonathan Coats, Board Member Timothy Corcoran, Superintendent Carlos J. Sam and Board President Michael Bradford.

Item 5.E. Carlos J. Sam, Superintendent turned the floor over to Dr. Curt Green for his presentation.

Curt Green, Ed.D., Principal at East Feliciana High School shared with Board Members present, Superintendent Sam and Audience a brief news clip which aired on Friday, October 2, 2015 covering the WAFB Channel 9 “Power of 9 Award” recipient Kristen C. Smith, Teacher, EFHS. He noted Ms. Smith will be attending the WAFB Channel 9 Banquet this coming June, 2016, with all of the other recipients of the “Power of 9 Award”.

Board President Bradford then noted what a great time was had at the Superintendents’ Reception was that took place on Saturday, September 26, 2015. He then personally thanked everybody who participated, who gave their time and finances. He concluded with a special thanks to Board Member Broderick Brooks, Sr., you did a great job Mr. Brooks, thank you so much.

Item 5.F. Board President Bradford turned the floor over to Superintendent Sam.

Carlos J. Sam, Superintendent related to Board Members present that the regional leadership program “LEADERSHIP NORTH,” launched in 2011 by the Zachary Chamber of Commerce with assistance from the Louisiana Department of Economic Development and LSU Ag. Center, is now in its 5^th Year, and on September 17, 2015 held its 5^th Class Graduation Ceremony at The Pointe at Americana in Zachary. The group learned about personality styles, met people in other communities and learned what their challenges are, and listed to some great guest speakers throughout the 6-Month Program. Participants meet from March to September to exchange viewpoints and experiences on topics including leadership styles; regional visits and tours of other communities; state government, which includes a visit to the State Capitol; strategic communication; working together with other communities; and economic development during which they are exposed to challenges, opportunities and vital issues affecting the region. He concluded by saying among these latest Leadership North Graduates was our very own Board Member Timothy Corcoran.

Item 5.G. Carlos J. Sam, Superintendent indicated Carolyn Hill, Incumbent Candidate for BESE Board District 8 is not in attendance at this time.

Item 5.F. Carlos J. Sam, Superintendent turned the floor over to Mr. Kenny Havard.

Kenny Havard, Incumbent Candidate for State Representative District 62 extended his thanks for the invitation to come out this evening and announce his Candidacy for Re-Election. He extended a special thanks on behalf of District 62 to our new Superintendent Carlos Sam for the great job that he is going to do and a special thanks to this School Board for selecting him. We don’t give special thanks to those people in public service, I know especially since he has been in this office, that we hear a lot about the bad things that we do and not about the good things. I really appreciate your time and effort on finances because everybody thinks we make tons of money doing these things, we don’t, it probably costs us more and I just really want to say thank you for everything you guys do, even Sam! He noted Mr. Sam D’Aquilla has been a really good friend of mine and I really appreciate him as well, thank you. He just wanted to reiterate the reason he came tonight was basically to let you know that I was running for re-election. He noted supporting the Public Schools Systems here in the State and I always have, I do not just support them when it is convenience for him or when he is starting to run for office or when an Election Year rolls around. He related having been here his whole entire life, I went to and Graduated from Jackson High as well as my Sister and everybody in my Family, even though I am a “Beast from the East and part Chief”, still mostly Chief! But I do appreciate everything and along the way, have I made some mistakes, I have. Have I learned from those mistakes? I probably have, you know but overall I do support the School Systems everyday. My Wife is a Public School Teacher, my Kids all went to the Public School System and I think that is a very important thing that we look at when we are selecting individuals that are going to be representing our School System. He noted some talk and having seen some ads where one of his opponents is going to give up his salary and stuff and that is a noble thing and I do expect him to probably do that. But you know I am not going to give up my salary, because I have given you my life, you know I have given you all of my time and that is what I am going to do and I am going to continue to do that. Again, I am not here today solely because it is an Election Year, I am here because I do support you and I would like to ask for your support. If there is anything I can do to help you, I certainly would appreciate you picking up the phone and calling me, I need to know, I need to hear those things. If I don’t hear from you, I don’t know. He noted we do have major money issues and problems that we need to try to resolve. We are trying to increase the MFP Dollars is very important to us and especially Public School Systems and we have struggled over the past few years, because frankly we are spending more money than we are taking in. I don’t think this past Administration has supported Public School Systems they way they should have. He noted having fought for the Public School Systems and was elected Legislator of the Year by the Louisiana School Boards Association, I am endorsed by the Louisiana Association of Educators and I go to most BESE Board Meetings and stand up and speak in trying to get our MFP Dollars. So again, it is not my first rodeo, I am standing here telling you what I have done and not giving you some empty promises telling you what I am going to do. Again, if you need anything, please feel free to give me a call. He touched upon a couple of issues that are important to us because we have got some Business Entities that look like they are going to be moving into the Parish and hopefully they are going to be paying some Tax Dollars and the more Tax Dollars is going to help the School System. He noted having been part of forming a Commerce and Industry Board that tried to go out and recruit Businesses to bring in, I do not actually sit on that Board, but I was part of helping create it. We have got some major things that are in the works, some that we have announced a $75 Million Dollar Project that is going to be done on Highway 61 and there are several other Projects that we are working on currently and can not say a whole lot about, we had to sign these non-disclosure agreements and there are going to be some further announcements coming out. He noted the railroad line is up and running again, which has helped tremendously in getting some of those Businesses here, you know these people need infrastructure and they need to be able to get their products out either on the river or on the rails and right there on Highway 61. I that is probably the natural progression of things where it is going to happen at, which is a probably a good thing for us, because it gives us our “Green Space” and we get to keep our Rural Identity that makes us who we are, but we are also going to have these Major Businesses that are going to be coming in and I would like to ask you to help me Welcome them. Also, another Issue is your Tax Renewals that are coming up. If there is anything that I can do to help get these things passed, whether it is a public endorsement or whatever I need to do, I would be glad to do it and I think it is important that we get these things passed. I have made a sign that is going to be coming and we could put it in a strategic place for advertising to try to get the message out and I offer that and whatever I need to do. Again, I appreciate the opportunity and I appreciate the support you have given me in the past and I hope you will continue to do it.

Board President Bradford personally thanked Mr. Havard.

Item 5.I. Carlos J. Sam, Superintendent turned the floor over to Mr. Ronnie Jett, Candidate for State Representative District 62.

Ronnie Jett, Candidate for State Representative District 62 thanked the Board for inviting him up here to talk with you and people in the Audience. He noted the kids were wonderful this evening and that is reason he is running for Representative, it is all about the kids and their futures. He noted Mr. Havard brought up some points about this Industry coming in, this $75 Million Dollars, but it makes me think that in the last 8 Years, the present Administration has got all this Industry coming in but they are giving it all out in “Tax Credits” and now they have a $1 Billion Dollar deficit and can not balance their Budget. So who is going to do it, the low workers, us out here gotta come up with the money. He noted Industry is wonderful, but we can not give our State away and our kids suffer. He continued in talking about getting more money for the MFP, if we don’t keep some at home. So any how that is just a couple of Topics there and there is a lot going on and there is a lot to do at that Legislature down there and I would just like to have the chance to make a difference and let the voices of the People up here be heard and see if we can not make some changes. Really that is where our State is, they have cut Higher Education and Health Benefits. If you take Katrina and how many people came up to Baton Rouge, the Town doubled and you can not get in and our because of the Traffic. So what did they do, they tore down a Hospital, so where are the People going to get Health Care? You have got twice as many People, less Hospitals, it does not make sense, the General Budget does not make sense and I want to change that. So anyhow, that is what I am here for and if anybody has got any questions, I would be happy to answer them in brief so I won’t take up too much of your meeting. Ya’ll can call me with any questions or any answers or whatever you need to know from me. I am sincere in what I am doing, so there it is.

Board President Bradford questioned Mr. Jett about Mr. Havard saying something about your salary, do you want to give it to me or who do you want to give it to?

Mr. Ronnie Jett related no, sir. We are going to give it and Mr. James Minton, is sitting back there writing for the newspaper, who just said “You can’t just not take a salary.” I said well I can take it, but I can give it to who I want to give it to. So, what I am going to do and what I say I am going to do if I am Elected and I can not do it without the help of the People, the People are going to make the decision and if this is what they want, this is what we will do. We will take the money and put it in a pot and we will divide it up between the three (3) School Districts, because we got kids in this District that we are running in, comprises three (3) School Systems and that is the fairest thing we can do with it. So, yes that is what we are going to do. I mean look, I got a State Retirement, I don’t want anybody to accuse me of living off the State, trying to get something else and that kind of stuff. We got the Stores and we are doing well, God has blessed us and so we will just give it back.

Carlos J. Sam, Superintendent personally thanked Mr. Jett.

Board President Bradford paused just one more time and noted already thanking Mr. Brooks, but he also wanted to thank Miss Latrice Smith for working with Mr. Brooks on the Superintendents’ Reception which took place on Saturday, September 26, 2015.

Item 6. Carlos J. Sam, Superintendent related to Board Member present that a brief report regarding or Personnel for the Month of October, 2015, entitled “Staffing Updates for October, 2015” will be given by Mrs. Netterville.

Keisha Netterville, Executive Director, Human Resources related before you have our current school-based vacancies, numbers of certified and interim/uncertified teachers, resignations and retirement dated October 1, 2015 and called for any questions at this time.

Superintendent Sam related to Board President Bradford that he just wants to take a moment for a point of personal privilege and recognize two (2) individuals. As you recall when I got the job, I asked the Board permission to re-organize particularly the Central Office. I want to commend and congratulate and let you know that Mrs. Irma Bendily is now the Confidential Assistant to the Superintendent...

Board President Bradford related very good. Board Members in attendance concurred.

Superintendent Sam continued she has been promoted from the Administrative Assistant to Confidential Assistant to the Superintendent, so if you would give her a round of applause. He also recognized one of our Administrators here in the District who has fortunately been promoted, unfortunately for us, but fortunate for him, our Assistant Principal at Slaughter Elementary School who has gotten a promotion to a nearby District Mr. Jonathan Coats. Congratulations.

Jonathan Coats, Slaughter Elementary Asst. Principal related he would just like to say when he first came to East Feliciana I only came with the credentials, but it was because of the opportunities that were afforded to me in this District that I have the experience now. He then thanked the Superintendent, the constituents of the Board and everyone, my Colleagues and Co-Workers that have so graciously extended themselves to me to help me grow Professionally. I just want to say that the question is not “Will the door open?” The question is “Will you be ready to walk thru the door when it opens?” He noted it is because of the East Feliciana Parish School System that I am able to “Walk thru the open door.” He added a special thanks to my first Principal, Mrs. Keisha Netterville and to the Jewel of East Feliciana Parish, Mrs. Kimberly Glascock, Principal, Slaughter Elementary, whom I will forever carry in my heart! He concluded with thank ya’ll for the opportunity of working in such a wonderful District.

Board President Bradford personally thanked Mr. Coats.

Item 7. Board President Bradford related to Board Members the expressions of sympathy to the Families listed on the above agenda and called for a moment of silence. Amen.

Item 7.A. Board President Bradford turned the floor over to Mr. Tommy LeJeune for his presentation.

Tommy LeJeune, C.P.A. related to Board Members present that the September 2015 Sales Tax Report reflects collections at 5% of $570,861.27 and delinquent sales tax collections of $14,120.42. He noted that you are still experiencing a slide or decline by 6% in the money that is available to the District from a Sales Tax standpoint.

Board Member Rhonda Matthews left the meeting at this time.

Board President Bradford called for any discussion. After some discussion by Board President Bradford and Board Member P. Kent, along with responses by C.P.A. LeJeune, Board President Bradford proceeded with the agenda.

Item 7.B.(1) Motion by Mr. Brooks, seconded by Mrs. J. Kent and Mr. Brooks authorizing a minute entry to reflect La. Board of Ethics Campaign Finance Training Certificate, as follows:

(a) Melvin L. Hollins August 2-, 2015

Board President Bradford then asked for any public questions or comments before a vote is taken on this motion. After some comments by Board President Bradford, along with responses by Superintendent Sam, Board President Bradford then proceeded with the vote. All yeas. The motion carried. Absent: Matthews and Spears.

Item 7.B.(2) Motion by Mr. Brooks, seconded by Mrs. J. Kent to approve the written request for out-of-state travel by Melvin L. Hollins, Board Member and Carlos J. Sam, Superintendent to 2015 NABSE 43^rd Annual Conference in Washington, D.C., November 18^th thru 22^nd, 2015.

Board President Bradford then asked for any public questions or comments before a vote is taken on this motion. After some discussion by Board President Bradford, along with responses by Superintendent Sam, Board President Bradford then proceeded with the vote. All yeas. The motion carried. Absent: Matthews and Spears.

Item 7.B.(3) Board President Bradford turned the floor over to Superintendent Sam.

Carlos J. Sam, Superintendent turned the floor over to Dr. Kim Germany.

Board President Bradford left the meeting at this time.

Dr. Kim Germany made a presentation regarding the Memorandum of Understanding (MOU) participation in BRCC Dual Enrollment Program, indicating we have two students for the EKG and one student for the welding. She noted next semester we have one student interested in the pipe fitting course.

Board President Bradford rejoined the meeting at this time.

Board Member Rhonda Matthews rejoined the meeting at this time.

Motion by Vice-President Harrell, seconded by Mrs. Dawson to authorize Board President Bradford and Superintendent Sam, to use their discretion on behalf of the East Feliciana Parish School Board; in signing the Memorandum of Understanding (MOU) participation in BRCC Dual Enrollment Program as presented by Dr. Kim Germany.

Board President Bradford then asked for any public questions or comments before a vote is taken on this motion. After some discussion by Board Member P. Kent, along with responses by Dr. Germany, Board President Bradford then proceeded with the vote. All yeas. The motion carried. Absent: Spears.

Item 7.B.(4) Board President Bradford turned the floor over to Superintendent Sam.

Carlos J. Sam, Superintendent turned the floor over to Dr. Roddy.

Dr. Knight Roddy made a brief presentation regarding the 2015/2016 SY Teach for America Contract indicating that for the 2014/2015 SY we had 10 and in 2015/2016 SY we have 8 of those returning this School Year, with 1 new first year member. He concluded that this has become very, very expensive, so that is why the numbers are down.

Motion by Brooks, seconded by Vice-President Harrell to authorize Board President Bradford and Superintendent Sam, to use their discretion on behalf of the East Feliciana Parish School Board; in signing the Teach for America Contract as presented by Dr. Knight Roddy.

Board President Bradford then asked for any public questions or comments before a vote is taken on this motion. After some discussion by Board Members P. Kent, Dawson and Brooks and Vice-President Harrell, along with responses by Kristen Smith, TFA Teacher, EFHS, Board President Bradford then proceeded with the vote. All yeas. The motion carried. Absent: Spears.

Item 7.B.(5) Board President Bradford turned the floor over to Superintendent Sam.

Carlos J. Sam, Superintendent related to Board Members present having a few more items he wanted to share with you and because of his voice failing, he is going to let members of his Team give you a synopsis of that information. He then turned the floor over to Mr. James Bell, Jr.

James Bell, Jr., Supervisor reviewed with Board Members present the Operations Projects for this specific month. He noted in addition to our daily activities, we just have some that may have captured the attention of other individuals, at the Jackson School Complex we were able to move the old Security Shed that was out front for safety and for aesthetic reasons. He noted down at Slaughter Elementary School we had a large pot hole/pool that we were able to get it repaired. He indicated at our School Sites we were able to take down the towers that were used previously for internet connections, as you may recall we are connected now with all fiber optics at all of our School Sites. He related in the Child Nutrition Program we are currently performing verifications, which is an annual and mandatory process, which confirms the eligibility sample of households that receive benefits from the State. Also, the Child Nutrition Program was reviewed by the USDA to assure that the District is meeting all Program Compliance Guidelines in regards to resources, management, food usage, food safety and inventory safeguards and there were no USDA Findings.

Board President Bradford personally thanked Mr. Bell.

Carlos J. Sam, Superintendent turned the floor over to Mrs. DeShonda Coleman.

DeShonda Coleman, Supervisor related to Board Members present information on the Capital Area United Way Funding Opportunity. She related the United Way opened its competitive funding process for the first time in three (3) years and we are actually the first and only School System to reach out for this opportunity. She indicated there is a two (2) phase process, in Phase I we were required to attend a mandatory funding informational session and submit out Letter of Intent for one or more of the Eleven (11) Program Strategies. She noted submitting two (2) Letters of Intent, one falls under the Support Parents and Care Giving Strategy and we proposed a program called “EFPOP” which stands for “East Feliciana Preparing our Parents” and our goal is to inform and educate our Parents of the Common Core State Standards so that we can provide them instruction tools as a way for them to implement strategies at home. She continued we were also proposing that Transportation be provided, as well as Child Care Assistance so that will eliminate any attendance restraints for our Parents. She noted the other Letter of Intent was submitted under the “Prepare for College Work and Life Strategies”, in which we proposed “Tiger PRIDE”, which is a comprehensive After School Program to address any Instructional needs and to offer Enrichment Opportunities for our Students and it is very similar to the 21^st Century Grant that was offered in the past. She continued that we are also asking for Transportation to be provided for our Students and they will be eating through the Supper Program and a Stipend for our Teachers. She related after we submitted the Letters of Intent, we were invited to go to the next Step which was a Site Agency Review which took place here on Friday, October 2, 2015 and it was phenomenal. She then thanked everyone who participated in that review and did a job well done and within 2 days we got the approval to go onto the next Phase and we will be submitting a full Application which is due by November 20^th, 2015.

Carlos J. Sam, Superintendent turned the floor over to Mrs. Keisha Netterville.

Keisha Netterville, Executive Director related to Board Members present that our Business Services Department as approved by you all last month to move to a semi-monthly payroll cycle and on October 15^th, 2015 will be our 1^st Semi-Monthly Payroll day for Employees. She noted letters will be going out to all Employees on this Thursday, October 8^th, 2015 notifying them on behalf of the Superintendent that we are moving to that. She noted doing a trial run on today, the Payroll Department did and we had 100% success in executing that. So we feel very confident and comfortable in providing that service for our Employees.

Board Member P. Kent questioned the first check goes out when?

Executive Director Netterville related October 15^th, 2015.

Board Member P. Kent questioned doing Payroll on the 15^th and 30^th or 31^st?

Executive Director Netterville related that is correct, yes sir the 15^th and 30^th.

Vice-President Harrell related this will probably make a lot of Employees happy.

Carlos J. Sam, Superintendent related 82%!

Board Member Brooks related good job.

Carlos J. Sam, Superintendent turned the floor over to Dr. Kim Germany.

Dr. Kim Germany related to Board Member present that we have been working very hard in the Office of School Improvement and Instruction. She related one of the highlights that she wanted to talk about tonight is the Erik Cork’s Rap, Rhythm & Rhyme Rebuilding the Writing Foundation Workshop. She noted Erik Cork is a renowned Writing Strategist out of Houston, Texas and we were able to bring him to our District to do a full days workshop at the Middle School on September 22^nd and on September 23^rd, we took the 4^th and 5^th Graders from Clinton Elementary to Jackson Elementary to do a Workshop for the 4^th and 5^th Graders and it was so fantastic, it was absolutely on fire and we are going to show you a snip it video. But I do want to tell you that when the Elementary Kids went to Lunch and the High School Kids were in the Cafeteria, because at Jackson they the Workshop in the Cafeteria, the High School Kids did not leave for Lunch the High School Kids stayed in the Cafeteria. He actually did a Mini-Workshop with them on how to write their Essays and how to correct the Essays when they are writing and he used the song and I know ya’ll remember that song “Back That Thing Up”. Well he used “Back That Pen Up” and it was electrifying for the High School Students as well. So much that they asked, when is he coming for us and we are working on bringing him back for the High School now. So I want you to see a little piece of it and rolled the video clip. So as you can see they had two full days of events, I want to add that at the Middle School, every kid at the Middle School attended and Mr. McCurry had to make the students go to Lunch, they did not even want to stop the Workshop, they were engaged in it and it was just such a treat to see. She continued speaking of Writing Strategy, I want to share with you what we are going to be doing on October 16^th, 2015, which is our District Wide In-Service as well as our Parent Conference Day. She noted on October 16^th from 8:30 A.M. until 9:30 A.M. Math Teachers in Grade Levels 3 thru 11^th Grades will meet at our Professional Learning Center to discuss the LDOE Instructional Math Resources that are available as well as the Resources that will go along with the Math Eureka Curriculum. She noted having Boyd Myers coming from the LDOE to meet with our Math Teachers. She related we are also going to meet on that same day from 9:40 A.M. until 10:40 A.M. at the PLC Center working with our 3^rd to 11^th Grade ELA Teachers as well, we are going to continue implementing the Writing Strategies that we started with Erik Cork, we are going to be helping Teachers to grade Writing Assignments and how to really utilize the Writing Rubric that the LDOE has provided. She continued next, we have very exciting news, our District entered into a Pilot for all three of our Elementary Schools with an on-line Library that is called “My Own” which has over 10,000,000 Digital Library Books available for Students who will have access to 24/7. She noted when the Student log onto My Own they will be given an Assessment and in that Assessment they will also state their areas of interest and this My Own On-Line Library Tool will generate a list of books for them to read according to their reading level as well as their areas of interests. So we were able to Pilot this in all three of our Elementary Schools and that Pilot will start in October, 2015 and will go through the end of March, 2016. We are training our Teachers on tomorrow here at the School District for two hours and each Elementary School has to send two Teachers to come and receive the training on tomorrow and those two Teachers will go back and train the Teachers at their Schools so we can get My Own up and going at all three of our Elementary Schools. She related having saved the best for last, our District was asked to participate in a Mathematics Study by Harvard University which is doing a Study looking at why the Math Scores across the Nation are skyrocketing. She noted they want to come in and do a National Study to see what current Teachers are doing, what is their area of expertise, what is their background, how much Education do they have and they want to look at the Instructional Strategies being used in the Classroom. The reached out to us and want our Middle School Math Teachers to participate in this National Study, so we will be able to participate in a National Study by Harvard University and at the end of the School Year, in late 2016 they are going to send us a Newsletter and we are going to be included East Feliciana Parish Schools and they are going to be able to outline the Instructional Strategies that 600 Middle School Math Teachers to participate in and our District will be included in that as well. So that is great news for us.

Carlos J. Sam, Superintendent related the Teachers are being compensated.

Dr. Germany related yes, the Teachers will be compensated and I cannot remember the particulars about that, we will have to send home permission forms because they will have to come in and video tape the Students, so we are sending home permission forms for the Teachers that are participating. But is it a great opportunity for our District and for our Teachers.

Board President Bradford turned the floor over to Superintendent Sam.

Carlos J. Sam, Superintendent related he to wants to personally thank this Board for supporting the Superintendents’ Reception. I want to personally thank Mr. Brooks for the fine job he did, along with Miss Latrice Smith and other Staff Members. He noted it was an outstanding event and he appreciated those that came out and members of the community, so this ends my report for tonight.

Board Member Elizabeth Dawson left the meeting at this time.

Item 8. Board President Bradford proceeded with the agenda and called for motion to go into executive session with our Sales Tax Attorney.

Motion by Mr. P. Kent, seconded by Miss Matthews to go into executive session for 30 minutes.

Board Member Melvin L. Hollins left the meeting after returning from the executive session.

Motion by Vice-President Harrell, seconded by Miss Matthews to return to regular session.

Motion by Vice-President Harrell, seconded by Miss Matthews to go into executive session for 15 more minutes.

Motion by Vice-President Harrell, seconded by Mr. P. Kent to return to regular session.

Motion by Mr. Terrell, seconded by Mrs. J. Kent to accept information received from Sales Tax Attorney Robert Rainer and authorize a settlement offer of $1.1 Million Dollar derived from arbitration with Sales Tax Vendor reviewed in executive session.

Board President Bradford then asked for any public questions or comments before a vote is taken on this motion. Receiving none, Board President Bradford then proceeded with a roll-call vote, as follows:

Yeas: Brooks, Terrell, J. Kent, Harrell and P. Kent

Opposed: Matthews, Jelks, Bradford and Corcoran

Absent during vote: None

Absent and not voting: Hollins, Dawson and Spears.

Board President Bradford announced by a majority vote of 5 to 4, with 3 absent and not voting, the motion carried.

Item 9.A. Board President Bradford turned the floor over to Vice-President Mitch Harrell.

Mitchell Harrell, Vice-President and Chairman of the Building Committee, proceeded with the following presentation from the meeting held on Tuesday, September 15, 2015 at 5:00 P.M. (a copy of which is attached hereto for reference). He noted an informational only Item 9.A.(3) and called for a motions on Items 9.A.(1), 9.A.(2), 9.A.(2)(a) and Agenda Items 9.A.(a), 9.A.(b) and 9.A.(c).

Motion by Mr. Jelks, seconded by Mrs. J. Kent to accept the Building Committee recommendations in connection with Item 9.A.(1) that the Board accept the recommendations of the 20^th JDC D.A.’s Office in drafting documents (Declaration and Resolution) for submission to the Board to place the Old 1938 Clinton High School Facility and Campus located at 10935 Plank Road, Town of Clinton, East Feliciana Parish, Louisiana up for public bid on Tracts 1 and 2 in a single sale . Further in such documents to indicate a “Reserve” sale price of not less than the appraised values on same. Additionally, to request Board ratification of Carlos J. Sam, Superintendent, using his discretion on behalf of the East Feliciana Parish School Board; in contracting with a local surveyor Jeff Moody, P.L.S. of Moody Surveying, L.L.C. at his quoted fee of $3,500.00 and any additional fee due for location on survey plat of utilities (i.e. electric, telephone, internet, gas, water, etc.) to said property.

Motion by Mr. Jelks, seconded by Mrs. J. Kent to accept the Building Committee recommendations in connection with Item 9.A.(2) that the Board approve Carlos J. Sam, Superintendent and James Bell, Jr., Supervisor “Operations Surplus Property” list dated Monday, September 14, 2015 and “Requested Additional Items Operations Surplus Property” list dated Thursday, September 24, 2015 and requests authorization for placement of same out for public bids utilizing an on-line auction process with the below specified “Reserve Bid Prices”and authorize placement of same out for public bids utilizing an on-line auction process with the below specified “Reserve Bid Prices”:

Item	Year (if applicable)	VIN (if applicable)	Reserve Bid Price
GMC Truck - Refrigerated	1988	1GTG6D1F1JV508151	$1,000.00
GMC School Bus - Blue Bird 66 Passenger	1988	1GDL6P1F2JV530588	$500.00
Ford School Bus - Blue Bird 60 Passenger	1996	1FDPB80C2TVA00750	$500.00
Woods 121 Bush Hog 10 foot	1993	N/A	$100.00
Six (6) Concrete Steps - 5 Steps	2010	N/A	none
One (1) Concrete Steps - 4 Steps	2010	N/A	none

Norco 1 Ton

Wheel Dolly

N/A

82301C

$200.00

Norco Brake

Drum Handler

N/A

72040A

$100.00

Ford 1910 Tractor

1986

AP313A

$500.00

Board President Bradford then asked for any public questions or comments before a vote is taken on this motion. Receiving none, Board President Bradford then proceeded with the vote.

Yeas: Brooks, Matthews, Jelks, J. Kent, Bradford, Harrell, P. Kent and Corcoran.

Opposed: Terrell

Absent during the vote: None

Absent and not voting: Hollins, Dawson and Spears.

Board President Bradford announced by a majority vote of 8 to 1, with 3 absent and not voting, the motion carried.

Board Member Broderick Brooks, Sr. left the meeting at this time.

Motion by Mrs. J. Kent, seconded by Mr. Jelks to accept the Building Committee recommendations in connection with Item 9.A.(2)(a) that the Board authorize Carlos J. Sam, Superintendent of Schools, to use his discretion on behalf of the East Feliciana Parish School Board, in declaring as surplus the Modular Building purchased in 12/14/2006 formerly utilized as the Slaughter School Clinic and placement of same out for public bids utilizing an on-line auction process with the below specified “Reserve Bid Price” Range from $8,000.00 to $10,000.00.

Board President Bradford then asked for any public questions or comments before a vote is taken on this motion. After some discussion by Board President Bradford, along with responses by Chairman Vice-President Harrell and Building Committee Member Corcoran, Board President Bradford then proceeded with the vote. All yeas. The motion carried. Absent during the vote: Brooks. Absent: Hollins, Dawson and Spears.

Board Member Broderick Brooks, Sr. rejoined the meeting at this time.

Motion by Mr. Terrell, seconded by Mrs. J. Kent to accept the Building Committee recommendations in connections with Agenda Items 9.A.(a), 9.A.(b) and 9.A.(c), as follows:

9. New Business

A. Building Committee Report

(b) Adoption of Declaration as Surplus of Old 1938 Clinton High School Facility and Campus (Lot ‘X’), located at 10935 Highway 67 (Plank Road), Town of Clinton, LA

Board President Bradford then asked for any public questions or comments before a vote is taken on this motion. After some discussion by Board President Bradford and Board Members P. Kent, Jelks, Terrell, Brooks, along with responses by Vice-President Harrell and Superintendent Sam.

Board Members Terrell and J. Kent withdrew their motion insofar only as it pertained to Agenda Item 9.A.(c).

Board President Bradford called for any further public questions or comments. Receiving none, Board President Bradford then proceeded with the vote on the motion covering Agenda Items 9.A.(a) and (b). All yeas. The motion carried. Absent: Hollins, Dawson and Spears.

Motion by Mr. Jelks, seconded by Miss Matthews to accept the Building Committee recommendation in connection with Agenda Item 9.A.(c) and Adoption of Resolution in connection with advertisement for a single sale of Old 1938 Clinton High School Facility and Campus (Lot ‘X’), located at 10935 Highway 67 (Plank Road), Town of Clinton, LA. Further setting the minimum acceptable cash price at no lower than the most recent commercial appraised values for same.

Board President Bradford then asked for any public questions or comments before a vote is taken on this motion. After some discussion by Board President Bradford, along with responses by Chairman Vice-President Harrell and Building Committee Member Corcoran, Board President Bradford then proceeded with the vote. All yeas. The motion carried. Absent: Hollins, Dawson and Spears.

Item 9.B. Board President Bradford turned the floor over to Mr. Richard Terrell.

Richard Terrell, Chairman of the Finance Committee, proceeded with the following presentation from the meeting held on Wednesday, September 23, 2015 at 6:15 P.M. (a copy of which is attached hereto for reference). He noted having informational only Items 9.B.(1) thru (5).

Item 9.B.(a) Board President Bradford turned the floor over to Tommy Naquin, CPA and Matt Breaux with Postlethwaite & Netterville, APAC.

Tommy Naquin, C.P.A. with Postlethwaite & Netterville, APAC distributed to Board Members present copies of his handout entitled “East Feliciana Parish School System Pre-audit meeting with those charged with governance Tuesday, October 6, 2015" and reviewed same. C.P.A. Naquin indicated in accordance with the new accounting standards to be implemented called GASB No. 68, Accounting and Financial Reporting for Pensions, you will see a substantial increase. He concluded that this presentation to the Board will fulfill the pre-audit communications from Postlethwaite & Netterville, APAC, with respect to conducting the June 30, 2015 Audit.

After some questions from Board President Bradford, Board Member Terrell and Vice-President Harrell, along with responses by C.P.A. Naquin, Board President Bradford proceeded with the agenda.

Item 9.B.(b) Motion by Vice-President Harrell, seconded by Mr. Brooks to adopt the Uninsured/Underinsured Motorists Bodily Injury Resolution received from Bill Dart, Agent, Dart Insurance.

Item 9.D. Board President Bradford turned the floor over to Mrs. Joyce Kent.

Joyce A. Kent, Chairperson of the Policy Review Committee, proceeded with the following presentation from the meeting held on Thursday, October 1, 2015 at 9:00 A.M. (a copy of which is attached hereto for reference) covering Items 9.D. 1. thru 3. She then requested the Board waive the 1^st and 2^nd Reading requirement and submitted Items 9.D. 1. thru 3. for approval and/or adoption of same as Policy which include 2015 Louisiana Legislative and/or requested changes, revisions, deletions to same, with effective dates of October 6, 2015.

Motion by Mr. Brooks, seconded by Vice-President Harrell to accept the Policy Review Committee recommendations in connection with Items 9.D.1. the Board accept and approve Carlos J. Sam, Superintendent Administrative Guidelines entitled “Employee Use Of Social Media And Personal Websites” which coincide with our current Board Policy File: GAMI, entitled “Employee Use Of Telephone And Other Electronic Telecommunication Devices,” with an effective date of October 6, 2015.

Motion by Mr. Brooks, seconded by Vice-President Harrell to accept the Policy Review Committee recommendations in connection with Item 9.D.2. the Board accept and approve Carlos J. Sam, Superintendent recommended changes, additions and/or deletions to Board Policy, File: JCDAE, entitled “Student Use Of Personal Electronic Devices” to include verbiage on smart watches. Further to request waiving the 1^st and 2^nd Reading requirements and submission of same for adoption of same as Policy, effective date: October 6, 2015.

Motion by Mr. Brooks, seconded by Vice-President Harrell to accept the Policy Review Committee recommendations in connection with Item 9.D.3. the Board accept Carlos J. Sam, Superintendent recommendation on approval of the La. Legislative changes reflected in the “Pupil Progression Plan Addendum: Appendix D - Weighted Grades”. Further requesting approval to waive the 1^st and 2^nd Reading requirement and accept Items 9.A. (a) thru (g) for adoption of same as Policy which include 2015 Louisiana Legislative and/or requested changes, revisions, deletions to same, with an effective date: October 6, 2015.

Item 9.C. Board President Bradford turned the floor over to Mr. Paul Kent.

Paul Kent, Chairman of the Bid Opening Committee, proceeded with the following presentation from the meeting held on Thursday, September 24, 2015 at 1:30 P.M. (a copy of which is attached hereto for reference). He then called for a motion on Item 9.C.1.

Motion by Vice-President Harrell, seconded by Mr. Brooks to accept the Bid Opening Committee a recommendation in connection with Item 9.C.1. that the Board accept and approve the sole paper bid received through the U.S. Postal Service from PacTec, P.O. Box 8069, Clinton, LA 70722, which recites Bid Property: Annex Building, 9414 Plank Road, Clinton, LA 70722, Bid Amount: $5 per square foot annually. Signed Michael R. Schilling, President. Further to authorize Board President Michael Ray Bradford and Carlos J. Sam, Superintendent, to use their discretion on behalf of the East Feliciana Parish School Board, in execution of a Commercial Lease Agreement {Board Approved: 09/01/2015 Item 9.B.(1)} with PacTec, Michael R. Schilling, President at $5.00 per square foot annually of the public school property known as the East Feliciana Professional Learning Center Annex Building, located at 9414 Plank Road, Town of Clinton, Louisiana.

Item 9.B. Board President Bradford returned to the Finance Committee Report and turned the floor over to C.P.A. Tommy LeJeune for his presentation.

Tommy LeJeune, C.P.A., Member of Faulk & Winkler LLC distributed to Board Members present and reviewed his handout entitled “East Feliciana Parish School Board MFP FYE 2016" and reviewed same. He related basically you had your October 1^st, 2015 Student Counts that goes into the State for funding purposes and you finished in terms of what will be funded you are at 2,069 Students, with 121 of those being Pre-K, so you basically have 1,948 of MFP eligible students. He noted last year you had 1,907 at this point in time, so you have some nice growth. He related the funding that the LDOE is using for your Budget letter was $1,889.00, so you basically got a current overage of 59 Students, which in terms of dollars is about $300,000.00. He concluded obviously that is subject to your February 1^st, 2016 Student Count and subject to the LDOE approval, but it is a positive sign. He noted from a Budgetary standpoint we may have some overage that is positive for us along those counts and that is basically what my schedule reflects, it is a nice increase in Students and obviously that impacts your resources.

Board President Bradford related you are on top of your game, Mr. Tommy. After some discussion lead by Board Member P. Kent and Terrell, along with responses by Superintendent Sam, C.P.A. LeJeune, Vice-President Harrell and JES A.P. Loveall, Board President Bradford called for a motion to adjourn.

Board Member Broderick Brooks, Sr. requested those Board Members who are not riding in the Homecoming Parade, to please be out there to help us pass out cards Friday Morning.

There being no further business to come before the Board, a motion for adjournment by Mr. Jelks, seconded by Mr. Brooks, prevailed until the next regular meeting unless called into special session by the President.

CARLOS J. SAM, SUPERINTENDENT

SECRETARY-TREASURER MICHAEL RAY BRADFORD,

BOARD PRESIDENT