PROCEEDINGS OF THE PARISH SCHOOL BOARD OF THE PARISH OF EAST FELICIANA, STATE OF LOUISIANA, TAKEN AT A REGULAR MEETING HELD ON DECEMBER 1, 2015
PROPOSED AGENDA FOR
EAST FELICIANA PARISH SCHOOL BOARD
Central Office Board Room, located at
12732 Silliman Street, Town of Clinton, Louisiana
TUESDAY, DECEMBER 1, 2015 - 5:00 P.M.
1. Call to order
2. Roll Call
3. Approval of the agenda
4. Approval of the minutes of November 3, 2015 regular meeting
5. Special Recognitions
A. Presentation on Employee of the Month for December, 2015
B. Presentation on Volunteers Program in support of Area Schools
C. Slaughter Elementary: School Highlights
D. Presentation on 2015 Holiday Greeting Card Winner
E. Dr. Kim Germany, Executive Director, Student Recognition for PARCC and EOC
F. Latrice Smith, ESS Director presentation on Students participating in Special Olympics on Monday, December 7, 2015 at All Star Lanes, Baton Rouge, LA
6. Communications/Reports
(1) Expression of sympathy to the Family of Mrs. Arie L. Chapman, Retired Teacher, Clinton Elementary; in her passing on Friday, October 31, 2015
(2) Expression of sympathy to the Family of Mrs. Elizabeth T. Tutson, Respective Retired Teacher East Feliciana Middle School and Mother of Wanika A. Tutson, CES HQ Paraprofessional; in her passing on Saturday, October 31, 2015
(3) Expression of sympathy to the Family of Mrs. Angelena Scott, Retired Teacher Slaughter Elementary; in her passing on Wednesday, November 11, 2015
(4) Expression of sympathy to the Family of Mrs. Hazel Marshall Clarke, Retired Teacher Jackson Elementary; in her passing on Wednesday, November 11, 2015
(5) Expression of sympathy to the Family of Mr. Ray Walker, Brother of Mrs. Reshonda Causey, EFMS School Secretary; in his passing on Monday, November 16, 2015
A. Sales Tax Collections Report
B. Superintendent's Report
(1) East Feliciana Chamber of Commerce - Teacher of the Year Partnership
(2) Receive and review written request for out-of-state travel by EFHS Band to Memorial High School Battle of the Bands, Houston MLK Battle of the Bands and Martin Luther King Grand Parade scheduled for January 15th-18th, 2016, Houston, Texas
(3) Receive authorization for out-of-state travel to 2016 NSBA Annual Conference information scheduled for April 8th - 11th, 2016, Boston, Massachusetts
(4) Personnel Matters (FOR INFORMATION ONLY)
(5) Maintenance and Operations Report
7. Old Business
8. New Business
A. Policy Review Committee Report
B. Bid Opening Committee Report
(a) Review of Board Policy File: DFN, entitled “Sale of Buildings and Lands” ¶ Procedures § 4. A., B. and C. as to re-advertisement for sealed bids the sale of public school property known as the Old Clinton High School Facility and Campus located at 10935 Plank Road, Clinton, Louisiana
C. Personnel Committee Report
D. Finance Committee Report
Pursuant to the requirements of La. R.S. 42:19, matters not included on the agenda posted at least 24 hours prior to the meeting will not be considered unless the school board members present vote unanimously to add the item to the agenda.
In accordance with the Americans with Disabilities Act, if you need special assistance, please contact Carlos J. Sam, Superintendent at (225) 683-8277, describing the assistance that is necessary.
There were present: School Board Members Broderick Brooks, Sr., Rhonda Matthews, Richard Terrell, J. Curtis Jelks, Joyce A. Kent, Michael Bradford, Paul Kent, Timothy Corcoran, Melvin L. Hollins, Elizabeth Dawson and Derald Spears, Sr. Vice-President Mitchell Harrell joined the meeting at 5:26:09 P.M. Other Attendees: Carlos J. Sam, Superintendent, Irma Lee Bendily, Confidential Asst., Samuel D’Aquilla, 1st Asst. D.A. 20th JDC and Tommy LeJeune, C.P.A., Representative of Faulk & Winkler LLC.
Board President Michael Ray Bradford opened and chaired the meeting and asked Board Member Derald Spears, Sr., to open the meeting with prayer. Board President Bradford then turned the floor over to Kimberly Glascock, Principal and Slaughter Elementary Students lead reciting the Pledge of Allegiance to the Flag in unison.
The Parish School Board of the Parish of East Feliciana, State of Louisiana, was duly convened as the governing authority of said Parish for school purposes by Michael Ray Bradford, Board President, who announced the purposes of said meeting in accordance with the aforesaid written notice thereof. Board President Bradford stated the Board was ready for transaction of business.
Item 2. Board President Bradford called for an attendance roll call, as follows:
Present: Brooks, Matthews, Terrell, Jelks, J. Kent, Bradford, P. Kent, Corcoran, Hollins, Dawson and Spears.
Absent: Harrell
Item 3. Board President Bradford called for any additions to the above agenda. Receiving none, Board President Bradford called a motion to approve the above agenda.
Motion by Mr. Brooks, seconded by Miss Matthews and Mr. Terrell to approve the above agenda, noting deletion under New Business of Agenda Item 8.C. Personnel Committee Report.
Board President Bradford then asked for any public questions or comments before a vote is taken on this motion. Receiving none, Board President Bradford then proceeded with the vote. All yeas. The motion carried. Absent: Harrell.
Item 4. Motion by Miss Matthews, seconded by Mr. Terrell, to approve the minutes of November 3, 2015 regular meeting, as published in the official journal.
Board President Bradford then asked for any public questions or comments before a vote is taken on this motion. Receiving none, Board President Bradford then proceeded with the vote. All yeas. The motion carried. Absent: Harrell.
Item 5.A. Board President Bradford turned the floor over to Superintendent Sam.
Carlos J. Sam, Superintendent turned the floor over to Mrs. DeShonda Coleman for her presentation.
DeShonda Coleman, Supervisor presented to Board Members present, Superintendent Sam and Audience our Employee of the Month for December, 2015 being Laura Laiche, Teacher, Slaughter Elementary and thanked Taylor & Sons for sponsoring same. Ms. Becky Johnson, Representative of Taylor & Sons presented Ms. Laiche with a plaque and related items.
Board President Bradford called for a photo opportunity with Laura Laiche, SES Teacher, himself, Superintendent Carlos J. Sam, Kimberly Glascock, SES Principal and Board Members Derald Spears, Sr., Elizabeth Dawson, Melvin Hollins and Timothy Corcoran.
Item 5.B. Board President Bradford turned the floor over to Superintendent Sam.
Carlos J. Sam, Superintendent turned the floor over to Mrs. DeShonda Coleman for her presentation.
DeShonda Coleman, Supervisor presented Board Members present, Superintendent Sam and Audience with our second Volunteers in Support of Area Schools for the Month for December, 2015 being Pastor Jimmy Drake and First Lady Lillian Drake, Volunteers at the Enrichment Academy and presented them with a plaque.
Board President Bradford called for a photo opportunity with Pastor Jimmy and Lillian Drake, Board Members Paul Kent, Joyce Kent, Richard Terrell, Rhonda Matthews, Broderick Brooks, Sr., Superintendent Carlos J. Sam and himself.
Item 5.C. Board President Bradford turned the floor over to Superintendent Sam.
Carlos J. Sam, Superintendent turned the floor over to Dr. Kim Germany for her presentation.
Dr. Kim Germany, Executive Director turned the floor over to Kimberly Glascock, Principal and Slaughter Elementary Students for their School Highlights presentation.
Kimberly Glascock, Principal and Students of Slaughter Elementary made their School Highlights presentation.
Item 5.E. Board President Bradford turned the floor over to Superintendent Sam.
Carlos J. Sam, Superintendent turned the floor over to Dr. Kim Germany.
Dr. Kim Germany, Executive Director related tonight we are here to recognize our Students that scored Advanced on PARCC and of course that is the State Assessments for Grades 3 through 8. She noted Advanced is the highest proficiency level. So tonight, I am so happy and so proud to call these Student up and once I call your names, please come to the middle and I am going to apologize in advance if I put a little Tennessee Twang to your names, forgive me:
Nathan Holton, ELA and Science
Deontae Harris, Math and Science
Jonniya Hills, Math
Raylan Thomas, ELA
Katelyn Chacon, Math
Alyssa Duncan, ELA and Science
Audrey Falgoust, ELA and Math
Karli Fleming, ELA and Science
Veda Fleming, ELA and Math
Kaylie Fletcher, Math
Ethan Guthrie, Math
Elijah Henderson, Math
Katelyn Johnson, Math
Rachel McCrory, Math
Mason Millican, ELA and Science
William Peterson, Math
Talylor Sagely, ELA and Math
Winston Sims, Math
Brennan Stowers, Math
Gavin Stowers, Math
Matthew Teekle, Science
Kaitlyn Templet, Math
Skyler Woodruff, Math
Rico Thomas, Math
Shalimar Hollins, Social Studies
Lily Antor, Math
She noted these are all of our Students that scored Advanced 3rd thru 8th Grades in our District. She then called for a round of applause.
Board President Bradford then called for a photo opportunity with Carlos J. Sam, Superintendent and Students in attendance.
Dr. Kim Germany, Executive Director announced our next round of recognitions will be those Students that scored Excellent on the End of Course (EOC) Tests and we all know that is a State Requirement for Graduation. She noted those Tests include Algebra I, Geometry, English II, English III, Biology and American History. So we are going to recognize those Students tonight as well as the Student from the EFHS that scored the highest on the ACT this past Spring:
Alexandria Brown, English II and Biology
Maleek Chriss, Algebra I
Deiontae Dennis, English III as well as 25 on the ACT
Tristan George, Biology
Johnessia Harris, English II and Biology
Kirkland Hills, Biology
Jayashia Jackson, Biology
Ronnesha Jackson, English III
Desnia Johnson, Geometry
Jordon Johnson, Biology
Treasure King, Geometry
Daja McKinley, English III
Kasha McLaughlin, English III
David Odendahl, Biology
Jhavonte’ Perry, Biology
Marsha Richardson, English II
Ronda Richardson, U.S. History
Heather Sarrazin, English III
Paula Sims, Geometry
Carmeisha Smith, Algebra I
Joshua Taylor, Geometry
Warren Thomas, Geometry
Jonesha Turner, Geometry, English II and Biology
Jacolby Westmore, Geometry
Aarione Wilson, English III
Char’Vares Wilson, Geometry
She extended her congratulations to our High Schoolers and we also want to remember that the High School Performance Score was released and their score is now a “C”.
Mitchell Harrell, Vice-President joined the meeting at this time.
Board President Bradford then called for a photo opportunity with Carlos J. Sam, Superintendent and Students in attendance.
Carlos J. Sam, Superintendent related to Board Members present of the calabur of Students that just came up here. So keep in mind that the Elementary Kids 3rd through 8th Grades took the Spring PARCC Tests, which is a National Norm Test and was given in Louisiana for the very first time and these Students scored Advanced, which is the highest Category you can make. Okay, these other High School Kids scored Excellent on their End of Course Exams, here again which the highest Category you can make. So we have got to be very proud of the accomplishments that these kids made, He noted it is a testament to the Parents in the audience, it is a testament to the Administrators at the Schools and a testament to all of the Teachers in those buildings. So I just want to make sure that you understand the kinds of kids that are standing in our mists this afternoon. So we will move right along to the next item.
Item 5.D. Carlos J. Sam, Superintendent turned the floor over to Miss Sharon Jones for her presentation.
Miss Sharon Jones related that over the last eight (8) years, First Lady Supriya Jindal has been showcasing the talents of our States’ Children Artwork by designing ornaments for the Christmas Tree in the Governors’ Mansion. She noted each of our Elementary Schools were engaged in the Annual Christmas Ornaments Project. She then referenced her power point displaying the 2015 Christmas Ornaments from Clinton, Jackson and Slaughter Elementary, which she hand delivered to the Governors’ Mansion, presented to the State Troopers and the Representatives who were elated by the creativity by such young children. She then thanked Principals Glascock, Porter and Phillips for assisting in making this project a wonderful success for us.
Miss Sharon Jones moved onto here next presentation where this past November, the Middle and High School Students in the East Feliciana Parish School District were engaged in a District wide 2015 Christmas Card Competition. She noted the goal of the contest was to select the Christmas Card that would be used as our current years’ Christmas Greeting. She related that many of the Students participated in the activity, however we could only select one (1) District Winner. She noted the Winners for the School Sites for EFMS and EFHS are:
Leonard Fort, 6th Grade
Jeremiah Robinson, 7th Grade
Anthony Williams, 9th Grade
Kedarin Jackson, 10th Grade
Johnessia Harris, 11th Grade
Alexcia Booker, 11th Grade
Danyell Barnes, 12th Grade
She noted these are our Winners at the School Site Level and after careful deliberation, the Selection Panel chose Anthony Williams, 9th Grader, EFHS as the Winner. She noted the theme for the 2015 Christmas Card was “Christmas Memories”. She noted Anthony is the Son of Mr. and Mrs. Anthony and Tamara Williams and we are very proud of the amazing work he has so skillfully achieved and then presented the 2015 Christmas Card to Board Members and Audience attendees. She noted that all of the Winners will be presented with an Official authenticated East Feliciana sealed Certificate. She concluded the Winner will receive along with his Certificate a Years’ bragging rights as the District Winner and a signed copy of the Christmas Card that will be distributed to the Employees of the East Feliciana Parish School Board and Community Supporters within the District and abroad. She concluded here presentation with thanks to EFHS Asst. Principal, Shawana Ross and EFMS Principal, Laron McCurry for facilitating at their participating schools.
Board President Bradford then called for a photo opportunity with Carlos J. Sam, Superintendent, Miss Sharon Jones, Anthony Williams and his Parent Tamara Williams.
Paul Kent, Board Member requested the Winners Art Work Cards be posted in the Central Office Foyer.
Item 5.F. Board President Bradford turned the floor over to Superintendent Sam.
Carlos J. Sam, Superintendent turned the floor over to Latrice Smith, ESS Director for her presentation.
Latrice Smith, ESS Director related to Board Members present to inform them this evening about the Special Olympics Bowling Tournament that will be held on this Monday coming, December 7, 2015 at All Star Lanes in Baton Rouge, LA. She then turned the floor over to Ms. Hennigan, Ms. Abadie and Coach White to share information on how they have prepared our Students for this grand event.
Ms. Brittany Hennigan, Ms. Kimberly Abadie and Coach Jaworski White made a joint presentation to Board Members present about preparing their Students to participate in and be successful at the upcoming Special Olympics Bowling Tournament.
Director Smith then concluded that approximately 345 Elementary Athletes are expected to participate in the event and invited Board Members to meet us at All Star Lanes to help cheer our Students on.
Item 5.G. Board President Bradford then turned the floor over to Megan Phillips, Principal, Jackson Elementary for her presentation.
Megan Phillips, Principal, Jackson Elementary related to Board Members present they are participating in a Santa Anonymous Program this year for Kids at our School and have decided to open it up to other Parish Schools. She noted knowing of some Families that were having a really difficult time of getting Christmas presents for their Kids and we started with just a few individual Families and it has grown to where we have at least 30 Families and we are looking for additional Families needing Sponsors. She asked Board Members and Audience attendees that if they are interested in sponsoring a Family or making a donation contact her or e-mail to mphillips@efschools.net.
Carlos J. Sam, Superintendent related to Board Members present that we have moved the Finance Committee Report up on this agenda. He noted before we move on and often times that he wants to recognize Employees that sometimes we don’t recognize officially and one of those Employee is Miss Ella Philson, who is a longtime Employee here in our School System. Sometimes her work goes unnoticed and I wanted her to know publically from me that her Employees appreciate her leadership. He noted getting calls often times from her Employees, Ms. Martha Davis and others who commend her on her work, she works very silently and her work is often times stressful, but she is always cool, calm and collected. I just want to let her know that I do notice her work and Ms. Davis and others at the School notice your Leadership, so we want to thank you for your service to our District.
Item 8.D. Board President Bradford turned the floor over to Mr. Richard Terrell.
Richard Terrell, Chairman of the Finance Committee, proceeded with the following presentation from the meeting held on Monday, November 30, 2015 at 6:15:37 P.M. (a copy of which is attached hereto for reference). He noted having informational only Items 8.D.(1) thru (4). and turned the floor over to Tommy LeJeune, C.P.A., Member of Faulk & Winkler LLC for his presentation on Item 8.D.(5).
Tommy LeJeune, C.P.A. made a brief presentation on Agenda Item 8.D.(5) and called for a motion on the Finance Committee recommendations of disbursing up to a cap of $150,000.00 to eligible employees.
Motion by Mr. Brooks, seconded by Miss Matthews to accept the Finance Committee recommendation in connection with Item 8.D.(5) the Board accept Carlos J. Sam, Superintendent recommendations and authorize disbursement of up to $150,000.00 of the funds set out on the report prepared by C.P.A. LeJeune entitled “East Feliciana Parish School Board Ad Valorem Tax” to all eligible employees. Further the East Feliciana Parish School Board will distribute a pay supplement in a one-time payment on December 18, 2015 to those eligible employees who are actively employed on December 18, 2015. The amount to be paid eligible employees will be based on a percentage and according to their base pay earned January through December, 2015. Applicable federal and state taxes, Medicare tax and pension contributions will be deducted from the gross amount.
Substitute motion by Mr. P. Kent, seconded by Mr. Spears in connection with Item 8.D.(5) the Board accept Carlos J. Sam, Superintendent recommendations and authorize disbursement of up to $200,000.00 of the funds set out on the report prepared by C.P.A. LeJeune entitled “East Feliciana Parish School Board Ad Valorem Tax” to all eligible employees. Further the East Feliciana Parish School Board will distribute a pay supplement in a one-time payment on December 18, 2015 to those eligible employees who are actively employed on December 18, 2015. The amount to be paid eligible employees will be based on a percentage and according to their base pay earned January through December, 2015. Applicable federal and state taxes, Medicare tax and pension contributions will be deducted from the gross amount.
Board President Bradford called for any questions or comments. After much discussion by C.P.A. LeJeune, Board President Bradford, Vice-President Harrell and Board Members Jelks, P. Kent, Brooks, Spears, Terrell and Dawson, along with responses by Carlos J. Sam, Superintendent and C.P.A. LeJeune, Board President Bradford proceeded with a roll-call vote as follows:
Yeas: Brooks, Matthews, Terrell, Jelks, J. Kent, Bradford, Harrell, P. Kent, Corcoran, Hollins, Dawson and Spears.
Opposed: None
Absent during vote: None
Abstained from voting: None
Board President Bradford announced by a majority vote of 12 to 0, Mr. P. Kents’ substitute motion carried.
Item 6. Board President Bradford turned the floor over to Superintendent Sam.
Carlos J. Sam, Superintendent related to Board Members present the expressions of sympathy to the Families listed on the above agenda.
Rhonda Matthews, Board Member left the meeting at this time.
Board President Bradford then called for a moment of silence. Amen.
Item 6.A. Board President Bradford turned the floor over to Superintendent Sam.
Carlos J. Sam, Superintendent related to Board Members present that the December 1, 2015 Sales Tax Report reflects collections at 5% of $546,314.45 and delinquent sales tax collections of $10,717.04.
Board President Bradford called for any questions or comments.
Rhonda Matthews, Board Member rejoined the meeting at this time.
After some discussion lead by Vice-President Harrell as to the continued decline by about 30% in Sales Tax Receipts, Board President Bradford and Board Member P. Kent request for an update on Department of Motor Vehicle Monthly Receipts, along with response by Superintendent Sam to include same in his Weekly Reports to Board Members, Board President Bradford continued with the agenda.
Item 6.B.(1) Board President Bradford turned the floor over to Superintendent Sam.
Carlos J. Sam, Superintendent announced to Board Members present that we are partnered with the East Feliciana Chamber of Commerce and they have asked us to develop a Teacher of the Year Program and we have graciously accepted their offer. He noted all of our Schools will be participants in this Teacher of the Year Program, along with Silliman Institute and the Slaughter Community Charter School. So the Chamber of Commerce will recognize a Teacher at all of the Schools in the Parish and we will be a part of that Program. He noted being the Chairman of that particular Committee and so we are developing criteria that pretty much will align to the State and National Criteria to select Teachers of the Year that will represent the Parish and the Chamber of Commerce.
After some discussion by Board Member Dawson, along with responses by Superintendent Sam, Superintendent Sam continued with the agenda.
Item 6.B.(2) Motion by Mr. Terrell, seconded by Mrs. Dawson to approve the written request for out-of-state travel by EFHS Band to Memorial High School Battle of the Bands, Houston MLK Battle of the Bands and Martin Luther King Grand Parade scheduled for January 15th-18th, 2016, Houston, Texas.
Board President Bradford then asked for any public questions or comments before a vote is taken on this motion. After some discussion by Board Members Spears and Dawson and Vice-President Harrell, along with responses by Superintendent Sam and EFHS Band Members Sydney Matthews, and Tristan George, Board President Bradford then proceeded with the vote. All yeas. The motion carried.
Item 6.B.(3) Motion by Mr. Terrell, seconded by Miss Matthews to authorize out-of-state travel for Board Member(s) and the Superintendent who plan on attending the 2016 NSBA Annual Conference scheduled for April 8th - 11th, 2016 in Boston, Massachusetts.
Board President Bradford then asked for any public questions or comments before a vote is taken on this motion.
Vice-President Harrell questioned is there money set aside for out-of-state travel for these conferences?
Superintendent Sam related not to his knowledge.
Vice-President Harrell questioned who do we need to send that to? He related we really need to set aside a Budget, to where we have budgeted dollars instead of just pulling money from General Funds.
Superintendent Sam related I think you would start with the Finance Committee.
Board President Bradford related he thought it was Budgeted in the past, Mr. Terrell?
Board Member Hollins related in the past we did, but I do not think we did it this year.
Board Member Terrell related we have in the past.
Board President Bradford questioned how many Board Members are going?
Board Member P. Kent questioned to the National?
Board President Bradford related yes. How many are going?
Board Member Rhonda Matthews indicated attending.
Board President Bradford related he might go himself.
Vice-President Harrell related even if is the National or the State level or where ever we go, we need to be held accountable for that and have a Budget set up for it and if we know where we want to be, then we will put that amount of money in there, but just to keep taking it out of General Funds and it is not Budgeted, we need to set up a Budgeted Figure for that.
Superintendent Sam related he thinks when you start the Budget process in the Spring you could allocate dollars for this.
Vice-President Harrell related he is fine with that, as long as we put that on the Agenda as an allocation being Budgeted for Board Travel.
Board President Bradford questioned are you going Mr. P. Kent?
Board Member P. Kent questioned am I going, no.
Board President Bradford called for any further discussion.
Board Member Dawson questioned if someone goes to that and comes back and gives a report to all of us about it, can we get some of those points we need?
Board Member P. Kent related no, that is taking the easy road.
Superintendent Sam related only the attendee would actually get any credits.
Board President Bradford related he would like to see some of our Board Members go, that is the only way that you know what is going on and kinda learn.
Vice-President Harrell related there is nothing wrong with it, it just needs to be Budgeted.
Board President Bradford then proceeded with the vote. All yeas. The motion carried.
Item 6.B.(4) Board President Bradford turned the floor over to Superintendent Sam.
Carlos J. Sam, Superintendent related to Board Member present that a brief report regarding or Personnel for the Month of December, 2015, entitled “Staffing Updates for November 2, 2015” prepared by Mrs. Netterville. He noted we had no resignations, retirements or terminations for this month and we only have two (2) vacancies, one at the Central Office and one is at EFHS.
Board Member Dawson questioned what those positions are?
Keisha Netterville, Executive Director related High School Biology at EFHS and a Maintenance Position here at the Central Office.
Board Member Jelks questioned what was the position here?
Board Member P. Kent related Maintenance.
Superintendent Sam related Maintenance Position and High School Biology.
Board President Bradford called for any more questions.
Board Member Dawson related she just wondered what they are doing for a Biology Teacher?
Executive Director Netterville related they have a plan of action and they are working on some on-line courses that are aligned to the End Of Course Testing...
Board Member Dawson questioned the whole class is?
Executive Director Netterville continued the entire grade level, because remember Biology is 10th Grade.
Board President Bradford called for any more questions. Receiving none, Board President Bradford proceeded with the agenda.
Item 6.B.(5) Carlos J. Sam, Superintendent referenced James Bell, Jr., Supervisor handout entitled “Tuesday, December 01, 2015 Operations Projects” (a copy of which is attached hereto for reference) and reviewed same.
Board President Bradford called for any discussion. After some discussion by Board Member P. Kent as to the $258,000.00 figure for Technology e-rate and how long is it good for, along with responses by Superintendent Sam that you get e-rated Federal dollars every year and how much the amount was, I would have to find out and send that to you and see how that money compares, Board President Bradford proceeded with the agenda.
Carlos J. Sam, Superintendent related lastly as part of his Report, I do want to let the Board know that we are working with Hammonds & Sills Law Firm so that we can potentially have a Special Board Meeting this Month in relationship to the Charter School Renewal Application. He noted it is his hope that we can bring in Attorney Bob Hammonds and he can conduct a basically thorough presentation related to the Charter School Renewal Process and share with you from a legality standpoint what your obligations are and this is one of the reasons why the Item is not on the Agenda today, he was not available for today. We have some dates that he has given us later this Month that he would be available, so when we send out information to figure out what dates you are most available. We will have what we call a Workshop and then a Special Board Meeting thereafter to make a determination on if we will move forward with the Charter School. So it is my recommendation that we bring this Charter School Application to a close at that next meeting.
Board Member Dawson questioned will it be open to the public?
Superintendent Sam related absolutely, it is a Regular School Board Meeting.
Board President Bradford questioned so as far as this Workshop, how may points I am getting, do I get any points for it?
Superintendent Sam related you get no points for the Workshop!
Item 7. Board President Bradford noted there is no Old Business to address at this time.
Item 8.A. Board President Bradford turned the floor over to Mrs. Joyce Kent.
Joyce A. Kent, Chairperson of the Policy Review Committee, proceeded with the following presentation from the meeting held on Monday, November 30, 2015 at 1:00 P.M. (a copy of which is attached hereto for reference). Chairperson Joyce A. Kent related on behalf of the Policy Review Committee a recommendation the Board accept and approve proposed revisions, additions and/or deletions to Board Policy File: IDE, entitled “Co-Curricular Activities And Extracurricular Activities”. Further to request waiving the 1st and 2nd Reading requirements and submission of same for adoption of same as Policy, effective date: December 1, 2015.
Motion by Mr. Brooks, seconded by Vice-President Harrell to accept the Policy Review Committee recommendation in connection with Item 8.A.(1) the Board accept and approve proposed revisions, additions and/or deletions to Board Policy File: IDE, entitled “Co-Curricular Activities And Extracurricular Activities”. Further authorize waiving the 1st and 2nd Reading requirements and submission of same for adoption of same as Policy, effective date: December 1, 2015.
Board President Bradford then asked for any public questions or comments before a vote is taken on this motion. After some discussion by Board Members P. Kent, Hollins, Dawson, Brooks and J. Kent, Board President Bradford, ESS Staffers Danita Anderson and Wendy Wilson, along with responses by Superintendent Sam, Board President Bradford then proceeded with the vote. All yeas. The motion carried.
Item 8.B. Board President Bradford turned the floor over to Mr. Paul Kent.
Paul Kent, Chairman of the Bid Opening Committee announced receiving no bids in connection with the advertisement of a Bid Opening Committee Meeting for Monday, November 30, 2015 at 1:30 P.M. to receive and open sealed bids in connection with sale of public school property known as the Old Clinton High School Facility and Campus located at 10935 Plank Road, Clinton, Louisiana, with publication dates of 10/22/15, 11/05/15, 11/12/15 and 11/19/15 in Official Journal, The Watchman.
Item 8.B.(a) Board President Bradford turned the floor over to Mr. Paul Kent.
Paul Kent, Chairman of the Bid Opening Committee lead the discussion on re-advertisement reviewed Board Policy File: DFN, entitled “Sale of Buildings and Lands” ¶ Procedures § 4. A., B. and C. as to re-advertisement for sealed bids the sale of public school property known as the Old Clinton High School Facility and Campus located at 10935 Plank Road, Clinton, Louisiana, with required publications in Official Journal, The Watchman.
Board President Bradford then tabled Item 8.B.(a) to Vice-President Harrell and the Building Committee to discuss and come back with a recommendation to the Board.
After further discussion by Board Member Spears, along with responses by Superintendent Sam, Board President Bradford called for a motion to adjourn.
There being no further business to come before the Board, a motion for adjournment by Mrs. J. Kent, seconded by Mr. Brooks, prevailed until the next regular meeting unless called into special session by the President.
CARLOS J. SAM, SUPERINTENDENT MICHAEL RAY BRADFORD,
SECRETARY-TREASURER BOARD PRESIDENT