2016-05-10

PROCEEDINGS OF THE PARISH SCHOOL BOARD OF THE PARISH OF EAST FELICIANA, STATE OF LOUISIANA, TAKEN AT A REGULAR MEETING HELD ON May 10, 2016

May 9, 2016

PROPOSED AGENDA FOR

EAST FELICIANA PARISH SCHOOL BOARD

Central Office Board Room, located at

12732 Silliman Street, Town of Clinton, Louisiana

TUESDAY, MAY 10, 2016 - 5:00 P.M.

1. Call to order

2. Roll Call

3. Approval of the agenda

4. Approval of the minutes of April 5, 2016, regular meeting and April 28, 2016 special meeting

5. Special Recognitions

A. Recognition of Enrichment Academy Teacher of the Year

B. Recognition of EFHS Athletic Programs (District and State Qualifiers)

6. Communications/Reports

(a) Expression of sympathy to the Family of Michael L. Hughes, 1^st Asst. District Attorney, 20^th Judicial District; in his passing on Saturday, April 9, 2016

(b) Expression of sympathy to the Family of John D. Travis, former School Board Member District 3 (January, 1973 thru December, 1983); in his passing on Thursday, April 21, 2016

A. Sales Tax Collections Report

B. Superintendent's Report

(1) William Dart, Agent, Dart Insurance and LWCC Representative deliver of of annual LWCC dividend check to East Feliciana Parish School Board

(2) Receive authorization for minute entry to reflect La. Board of Ethics Training Certificate, as follows:

(a) Ronald R. Thompson Dated: May 5, 2016

(3) Request Board ratification of Carlos J. Sam, Superintendent, using his discretion on behalf of the East Feliciana Parish School Board; in receipt and distribution of various donations designated to End of Year Employee Picnic and/or Annual Employee Banquet

(4) Request Board authorization for Carlos J. Sam, Superintendent, to use his discretion on behalf of the East Feliciana Parish School Board; in receipt and distribution of donation from Bill and Brenda Levin of school/office supplies binders and storage boxes

(5) Receive Board ratification of Carlos J. Sam, Superintendent, in using his discretion on behalf of the East Feliciana Parish School Board; in receipt and distribution of donation in the sum of $500.00 from Exxon Mobil Foundation Volunteer Grant Employee William Moody, designated to Jackson Elementary School

(6) Receive and review request for out-of-state travel by Slaughter Community Charter School Staffers Elizabeth Box and Ricketa Turner attending Capturing Kids’ Hearts, RAC Conference Center, Houston, Texas, June 13^th - 16^th, 2016 {funding source: SCCS Title II Funding}

(7) Receive Board ratification for Carlos J. Sam, Superintendent, in using his discretion on behalf of the East Feliciana Parish School Board; in receipt and distribution of donation in the sum of $100.00 from The Highlands Bank designated to Slaughter Elementary for Teacher Appreciation Week

(8) Personnel Matters (FOR INFORMATION ONLY)

(9) Maintenance and Operations Report

7. Old Business

A. Board President Michael Ray Bradford public announcement:

“PUBLIC NOTICE Ad Valorem Tax Levy - On Tuesday, August 2, 2016 at 4:30 P.M. the East Feliciana parish School Board will hold a Public Hearing at the East Feliciana Parish School Board Central Office, located at 12732 Silliman Street, Town of Clinton, Louisiana, to consider levying additional or increased millage rates without further voter approval, or adopting the adjusted millage rates after reassessment and rolling forward to rates not to exceed the prior year’s maximum. The estimated amount of tax revenues to be collected in the next year from the increase millage is $3,539,759.52, and the amount of increase in taxes attributable to the millage increase is $168,559.98. Thereafter to hold a 5:00 P.M. Regular Board Meeting at the East Feliciana Parish School Board Central Office, located at 12732 Silliman Street, Town of Clinton, Louisiana, to adopt resolution(s) which will levy the 2016 ad valorem property tax. If any person has questions concerning this matter, contact Carlos J. Sam, Superintendent of Schools, East Feliciana Parish School Board, Post office Box 397, Clinton, LA 70722, Central Office Hours 8:00 a.m. until 3:30 p.m. Monday through Friday, or by telephone (225) 683-8277.

8. New Business

A. Board President Michael Ray Bradford public announcement on Mystery Tour of Area Schools planned for Wednesday, May 11, 2016

B. Request Board authorization to advertise and/or e-bid for the following:

(1) Fiscal Agent for 2016/2017 Fiscal Year (07/01/16 thru 06/30/17)

(2) Bread and Bread Products, Food Items, Milk and Milk Products, Produce, Small Equipment, Large Equipment, Pest Control and Cleaning Supplies, Paper Goods and Disposables {Note: Bids will be valid from 07/01/16 - 06/30/17}

C. Finance Committee Report

D. Bid Opening Committee Report

E. Insurance Committee Report

F. Building Committee Report

G. Appointment of Official Journal, The Watchman for period beginning July 1, 2016 and ending June 30, 2017 as authorized by La. R.S. 43:146. Further to request Board authorization for Carlos J. Sam, Superintendent of Schools, to use his discretion on behalf of the East Feliciana Parish School Board; in signing Certificate notification to Louisiana Secretary of State as required by La. R.S. 43:150 and 43:174

H. Consideration of an Executive Session relative to litigation concerning Slaughter Community Charter School vs. East Feliciana Parish School Board, et al., Docket No. 43997, Division B, 20^th Judicial District Court, Parish of East Feliciana, State of Louisiana

Pursuant to the requirements of La. R.S. 42:19, matters not included on the agenda posted at least 24 hours prior to the meeting will not be considered unless the school board members present vote unanimously to add the item to the agenda.

In accordance with the Americans with Disabilities Act, if you need special assistance, please contact Carlos J. Sam, Superintendent at (225) 683-8277, describing the assistance that is necessary.

There were present: School Board Members Richard Terrell, Joyce A. Kent, Michael Bradford, Mitchell Harrell, Paul Kent, Timothy Corcoran, Melvin L. Hollins and Elizabeth Dawson. Board Members absent: Broderick Brooks, Sr. and Derald Spears, Sr. Board Member Rhonda Matthews joined the meeting at 5:14:14 P.M. Other Attendees: Carlos J. Sam, Superintendent, Irma Lee Bendily, Confidential Asst., Samuel D’Aquilla, D.A. 20^th JDC and Tommy LeJeune, C.P.A. and Scott Lazarone, C.P.A., Representatives of Faulk & Winkler LLC.

Board President Michael Ray Bradford opened and chaired the meeting and asked Board Member Ronald R. Thompson to open the meeting with prayer. Board President Bradford then lead reciting the Pledge of Allegiance to the Flag in unison.

The Parish School Board of the Parish of East Feliciana, State of Louisiana, was duly convened as the governing authority of said Parish for school purposes by Michael Ray Bradford, Board President, who announced the purposes of said meeting in accordance with the aforesaid written notice thereof. Board President Bradford stated the Board was ready for transaction of business.

Item 2. Board President Bradford called for an attendance roll call, as follows:

Present: Terrell, Thompson, J. Kent, Bradford, Harrell, P. Kent, Corcoran, Hollins and Dawson

Absent: Brooks, Matthews and Spears

Item 3. Board President Bradford called for a motion to approve the above agenda.

Motion by Mrs. J. Kent, seconded by Mr. Terrell to approve the above agenda.

Board President Bradford then asked for any public questions or comments before a vote is taken on this motion. Receiving none, Board President Bradford then proceeded with the vote. All yeas. The motion carried. Absent: Brooks, Matthews and Spears.

Item 4. Motion by Mrs. J. Kent, seconded by Mr. Terrell, to approve the minutes of April 5, 2016, regular meeting, April 28, 2016 special meeting, as published in the official journal.

Items 5.A. Board President Bradford turned the floor over to Superintendent Sam.

Carlos J. Sam, Superintendent turned the floor over to Mrs. DeShonda Coleman for her presentation.

DeShonda Coleman, Supervisor presented to Board Members, Superintendent Sam and Audience our Enrichment Academy Teacher of the Year being Miss Jherica Kelly and thanked Taylor & Sons for sponsoring same.

Ms. Becky Johnson, Representative of Taylor & Sons presented Miss Jherica Kelly with a plaque and related items.

Board President Bradford called for a photo opportunity with Miss Jherica Kelly and her Family Members present, Superintendent Carlos J. Sam, Board Members Joyce A. Kent, Ronald R. Thompson and Richard Terrell, Ella Philson, Principal, Enrichment Academy and Ms. Becky Johnson, Taylor & Sons Representative.

Item 5.B. Board President Bradford turned the floor over to Superintendent Sam.

Carlos J. Sam, Superintendent turned the floor over to Mrs. DeShonda Coleman for her presentation.

DeShonda Coleman, Supervisor presented Board Members, Superintendent Sam and Audience with a report on our East Feliciana High School Athletic Programs: Football Players attained 86% Round 1 of Playoffs, Athletic Banquet on Thursday, May 12, 2016, Coach/Athletic Director Cedric Anderson reached Quarter Finals of Playoffs.

Board President Bradford called for a photo opportunity with EFHS Football Staffers, Athletes in attendance, himself, Superintendent Carlos Sam, Coach Cedric Anderson and Dr. Curt Green, Principal, EFHS.

Supervisor Coleman proceeded with the Boys Basketball Program, under Coach Adrian Dunn, were 18^th Seed and 1^st Round of Playoffs.

Board President Bradford called for a photo opportunity with EFHS Basketball Staffers, Athletes in attendance, Superintendent Carlos Sam, Coach Adrian Dunn and Dr. Curt Green, Principal, EFHS.

Supervisor Coleman proceeded with the Boys Baseball Program, under Coach Cedric Anderson, were 26^th Seed and 1^st Round of Playoffs.

Board President Bradford called for a photo opportunity with EFHS Baseball Staffers, Athletes in attendance, Superintendent Carlos Sam, Coach Cedric Anderson and Dr. Curt Green, Principal, EFHS.

Supervisor Coleman proceeded with the Outdoor Track & Field Program, under Coach Antonio Caine Royal.

Board Member Rhonda Matthews joined the meeting at this time.

Board President Bradford called for a photo opportunity with the Athletes in attendance, Superintendent Carlos Sam, Coach Antonio Caine Royal and Dr. Curt Green, Principal, EFHS.

Board President Bradford then thanked all the Parents of these fine Athletes and the Community for their support of our Athletes and Programs.

Item 6. Board President Bradford turned the floor over to Superintendent Sam.

Carlos J. Sam, Superintendent related to Board Members present the expressions of sympathy to the Families listed on the above agenda.

Board President Bradford then called for a moment of silence. Amen.

Item 6.A. Board President Bradford turned the floor over to Superintendent Sam.

Carlos J. Sam, Superintendent turned the floor over to Tommy LeJeune, C.P.A., Representative of Faulk & Winkler LLC.

Tommy LeJeune, C.P.A., Representative of Faulk & Winkler LLC related to Board Members present and Superintendent Sam that the May 10, 2016 Sales Tax Report reflects collections at 5% of $746,950.15 and delinquent sales tax collections of $45,055.85.

Board President Bradford called for any questions or comments on the Sales Tax Collection Report. Receiving none, Board President Bradford continued with the agenda.

Item 6.B. Board President Bradford turned the floor over to Superintendent Sam.

Superintendent Sam extended to Board Members an official invitation to participate in the Inaugural Induction of the Arts Society at EFHS on Wednesday, May 11, 2016 at 6:00 P.M.

Superintendent Sam noted wanting to celebrate the Birthday for Board Member Richard Terrell on Thursday, May 12, 2016. Happy Birthday Mr. Terrell!

Superintendent Sam related issuing an e-mail regarding the Good News from Capital Area United Way, as you all know we participated in the Community Impact Model Grant and we were awarded $85,000.00 for the 1^st year and we will very likely get another $85,000.00 for the following two (2) years, it was a 3-Year Grant. He noted we have two (2) programs that we are going to implement one called “EF POP” or East Feliciana Preparing Our Parents, it is a $25,000.00 Grant and the other is called “Tiger Pride” to play, research, investigate, discover and explore. Obviously these Programs are designed to improve Student Achievement and Academic Performance and Increase Parental Involvement. So on behalf of this School Board, I do want to thank Capital Area, United Way for their vote of confidence in allowing us to participate in the Program and we appreciate the dollars that we desperately need to make this organization a better organization.

Item 6.B.(1) Board President Bradford turned the floor over to Superintendent Sam.

Carlos J. Sam, Superintendent then turned the floor over to Bill Dart, Agent for his presentation.

Bill Dart, Agent and Owner of Dart Insurance along with Dave Duvall, Representative of LWCC and Will Andrews, Agent and Son-In-Law of Bill Dart made their joint presentation on the LWCC dividend check in the sum of $105,975.00, to the Board and thanked everyone for their continued support and cooperation received from their Central Office Staffers.

Items 6.B. (2) thru (7) Board President Bradford called for a motion to accept Agenda Items 6.B. (2) thru (7), as printed on the above agenda.

Motion by Vice-President Harrell, seconded by Mrs. Dawson to authorize and/or ratify Agenda Items 6.B.(2) thru (7), as follows:

(2) Receive authorization for minute entry to reflect La. Board of Ethics Training Certificate, as follows:

(a) Ronald R. Thompson Dated: May 5, 2016

Item 6.B.(8) Board President Bradford turned the floor over to Superintendent Sam.

Carlos J. Sam, Superintendent related to Board Member present that a brief report regarding or Personnel Matter, for information only, as of May 10, 2016, entitled “Staffing Updates” prepared by Mrs. Netterville. He noted there are no changes from last month with no vacancies, resignations or retirements for the month of April, 2016. He then called for any questions and noted we are basically wrapping up and gearing up for next School Year. He noted being in the Recruiting Phase and trying to make good decisions in terms of hiring Personnel for next School Year.

Board President Bradford called for any questions. Receiving none, Board President Bradford proceeded with the agenda.

Item 6.B.(9) Board President Bradford turned the floor over to Superintendent Sam.

Carlos J. Sam, Superintendent turned the floor over to Mr. James Bell, Jr. for a brief synopsis on two or three items that we would like to just kind of share with you.

James Bell, Jr., Supervisor related the Operations Report is fairly short this evening. He noted the Maintenance Department is currently receiving Quotes for the Roof at Slaughter Elementary School. As you may be aware the Roof at Slaughter Elementary School is in dire need of repair, it is currently a flat roof with tar. We have received a few quotes for that Roof and we have amended that Quote include Quotes for a Gable Roof, so we are waiting for those to come back. The cheapest that we have had on the Gravel Roof is approximately $15,500.00 for the Gravel Roof and Tar Roof that is. Also, the Maintenance Department is prepping for Summer Cleaning, we are looking at our Contractors so D.C.I. can come in and clean the buildings for the Summer. Finally with all the rain and things that have been going on the Maintenance Department is doing an all out blitz at all of our Campuses to apply Herbicides and make sure that we keep the weeds and the grass areas under control and that is pretty much it.

Board President Bradford related questions to Superintendent Sam and Mr. Bell, have we ever had any Quotes on our Football Field and Track? He noted it is something that we need to address and need to be more aggressive with it. Maybe we can get into it with Vice-President Harrell, Mr. Paul Kent and Mr. Corcorans’ Building Committee Agenda and look at it and bring it back and give it back to Mr. Terrells’ Finance Committee Agenda to come up with some funding. He noted we have good Athletes and kids deserve a decent football field...

Vice-President Harrell related he knows, as well as the Track...

Supervisor Bell related we have Quotes from one year ago...

Board President Bradford questioned you do?

Supervisor Bell continued from when we brought in a Architect to look at the Facilities and I will definitely impart that to Superintendent Sam.

Carlos J. Sam, Superintendent noted we will talk some more later in the meeting about some ideas we have around another project that may be able to help us with the Track.

Vice-President Harrell continued it is all about money.

Board President Bradford asked Mr. Bell as to what kind of time frame do you think we need to get this thing going? If we get all the Quotes, what kind of a time table are you thinking on?

Board Member Melvin L. Hollins left the meeting at this time.

Supervisor Bell related in my opinion right now, the window of opportunity for addressing you know or completely addressing the Football Field and address it the right way, that window of opportunity has come and gone, to be honest. We have opportunities to kind of deal with the Track, but there are some modifications that we can do that will basically increase the playability at that Facility.

Carlos J. Sam, Superintendent questioned which one are you talking about?

Board President Bradford related we will get to that later on, I will turn that over to Mr. Paul Kent, Mr. Kent can deal with that!

Carlos J. Sam, Superintendent related that you guys are confusing my man here, I think he is thinking of one Football Field and we might be talking about another Football Field...

Board President Bradford related we are not going to get into that!

Board Member Paul Kent related don’t go there!

Board Member Rhonda Matthews questioned why not?

Board President Bradford related you and Vice-President Harrell, we are not going to argue with ya’ll tonight about that!

Carlos J. Sam, Superintendent related we are going to send Mr. Bell back to his seat, how about that?

Supervisor Bell related I appreciate that!

Board President Bradford related Vice-President Harrell is waiting on it...

Board Member Rhonda Matthews related Mr. Bell you need to answer that question!

Vice-President Harrell related we don’t want to be here all night!

Board President Bradford proceeded with the agenda.

Item 7. Board President Bradford then read aloud, in its entirety, the following public announcement:

Board Member Melvin L. Hollins rejoined the meeting at this time.

Item 8.A. Board President Bradford related on tomorrow we are going to our Mystery Tour of Area School(s) scheduled for Wednesday, May 11, 2016 starting at 8:00 A.M. here at the Central Office. He then encouraged all Board Members to adjust their schedules to attend and I think we are going to do it a little differently than what we did in the past, Superintendent Sam.

Carlos J. Sam, Superintendent related keep in mind we are only going to one School tomorrow, we don’t know what School we are going to, we will make that decision on tomorrow morning. We are actually going to pull a name out of the hat and unannounced to the Schools we will show up. So we are inviting all of you to come out tomorrow morning for a lite breakfast, here in the Conference Room and we will get on the Bus around 8:30 A.M. and head to that School.

Board President Bradford questioned Superintendent Sam if we should be finished by lunch?

Carlos J. Sam, Superintendent related yes, it should not take us more than about two (2) hours total and we do have some Community Folkes who have agreed to participate. So it will be the Board Members along with other Community Members that we have invited, we have put out seventy-five (75) or so Invitations to other Community Members to be a part of this event. But I think it is prudent on our part that we let the Public know that we don’t have anything to hide in our Schools and that we don’t have to make a nice schedule and so the Schools don’t have to put on a show for us. He concluded that tomorrow we hope to see teaching and learning.

Board President Bradford related very good and called for any further questions? Receiving none, Board President Bradford proceeded with the agenda.

Item 8.B. Motion by Mrs. J. Kent, seconded by Mr. Terrell to authorize advertisement and/or e-bid for the following:

(1) Fiscal Agent for 2016/2017 Fiscal Year (07/01/16 thru 06/30/17)

Item 8.C. Board President Bradford turned the floor over to Mr. Richard Terrell.

Richard Terrell, Chairman of the Finance Committee related a Finance Committee Meeting was held on Monday, April 25, 2016 at 1:30 P.M. and noted informational Items 8.C.(1) thru (4). He then called for a motion on Item 8.C.5.(a) through (e).

Motion by Mrs. J. Kent, seconded by Vice-President Harrell to accept the recommendations of the Finance Committee in connection with Agenda Items 8.C.5.(a) through (e)

to accept and adopt Carlos J. Sam, Superintendent and C.P.A. Tommy LeJeunes’ recommendations on the 2016/2017 FY General Operating Budget items, as follows:

(a) declaration of financial emergency/exigency

(b) implementing a Reduction of Personnel (ROP) after normal attrition through retirement(s)

(d) review issuing only a capped sum of $200,000.00 out of ad valorum revenues as 13^th Check (December, 2016/January, 2017) to eligible employees

(e) discussion of Memorandum of Understanding with the East Feliciana Parish Cooperative Extension Service 4-H and Youth Development Programs budgeted at a total annual sum of $1,500.00 {effective dates: July 1, 2016 thru June 30, 2017}

Chairman Richard Terrell proceeded with Agenda Item 8.C.(7) and called for a motion.

Motion by Mr. Paul Kent, seconded by Mr. Terrell the Board accept the Finance Committee a recommendation in connection with Agenda Item 8.C.7. and authorize Michael Bradford, Board President and Carlos J. Sam, Superintendent, to use their discretion on behalf of the East Feliciana Parish School Board, in contracting with the East Feliciana Parish Police Jury on the same terms and conditions for a single sales tax collection agreement with effective dates July 1, 2016 through June 30, 2017.

Board President Bradford then asked for any public questions or comments before a vote is taken on this motion. After some discussion by Vice-President Harrell and Board President Bradford, along with responses by Carlos J. Sam, Superintendent, Board President Bradford then proceeded with the vote. All yeas. The motion carried. Absent: Brooks and Spears.

Chairman Richard Terrell proceeded with the Finance Committee recommendation on Agenda Item 8.C.8. Alio accounting software discussion, to forward Carlos J. Sam, Superintendent and C.P.A. Tommy LeJeunes’ recommendations to the Board for discussion. He then turned the floor over to Carlos J. Sam, Superintendent.

Carlos J. Sam, Superintendent turned the floor over to C.P.A. LeJeune to give a Summary of our recommendations. As all of you know, we looking to improve efficiency within the Organization by using a different Vendor as it relates to our Accounting and Payroll Services and so I will turn it over to Mr. LeJeune to give you more details.

Tommy LeJeune, C.P.A., Representatives of Faulk & Winkler LLC related to Board Members present that they should have a one page handout entitled “East Feliciana Parish School Board Accounting software alternatives,” and reviewed same. Basically, you have been provided with a proposal to replace your current Accounting and Payroll System. Basically, we lined out and spoke with the Finance Committee about was (1) what are the costs associated with it, moving to this software compared with your current costs for which you pay an annual maintenance fee at this point in time and just simply lined out the pros and cons. So basically, that is what is lined up for you, but from an annual costs prospective it is somewhat Cost Neutral, that you are currently spending in excess or right at $53,000.00 a year for Annual Maintenance associated with the software that you currently use. The system that you are looking at the amortized the costs out which would be a 5-Year Contract, is about the same amount. He noted there is some up-front costs with implementation, so we are simply saying, what are we paying now and what will we pay over the same period of time, so over 5-Years it would be about the same amount of money. So one of the concerns is did we remain Cost Neutral, or did it come at a Greater Cost? He related the concerns are just high level concerns relative to your current system, is that you are the last School Board utilizing this particular system and so the current provider is not really placing any effort in maintaining this system, so the main concern is sort of long term would be your exposure in the event you have some problems with either the Vendor or the Software itself. So, at this point in time it works, but I think over the course of time, you have some risks associated with staying on the System that you are on. The other thing, just from my prospective and really the Staff captured a lot of data for me here, was just the amount of effort expended because it is sort of a labor intensive system in terms of its current use. So, in part it would be to create some efficiency in how your process your Financial transactions. So, that is basically the two (2) main things I see is you have a risk of something problematic occurring with your Software over the long term and then just simply creating efficiency. We have a lot of trouble with extracting and submitting data, for instance to the Louisiana Department of Education, we have a lot of requirements to submit data and it becomes a very labor intensive process to get it out of our System and into the format that they want. So, that is the main thing is sort of creating some efficiency, so it would be reducing our risks relative to our current Software situation and then really just from a costs prospective of trying to remain Costs Neutral. So, I have outlined a lot of that for you, one of the things that we would look at to is a Financing Option, rather than it being an “Up Front Costs” to us, we can amortize or basically pay the Contract out over a four (4) year period. So, it would really be you know from a budgetary standpoint, it would not create a whole bunch of burden on us in 2017. So, that is the discussion that we had at the Finance Committee level. He noted the other thing we did was we looked at a Bid Packet that Caddo Parish, no Bossier Parish, did that we basically would be “Piggy-Backing” off of their Bid Process from a Public Bid standpoint, which is an Exception to the Public Bid Law. So it is something else that we would have to consider and I will go ahead and discuss it. He continued (1) accepting their process and I forwarded all of the information on to Mr. Sam, in terms of the bid specs that they used, the bid results and then they also provide some Attorney General Opinions for your review and then (2) the second thing would be the next action if we elect to go forward would be just basically going through a Financing Option.

Motion by Vice-President Harrell, seconded by Mrs. Dawson to go with the proposed software system that Carlos J. Sam, Superintendent is recommending.

Board President Bradford asked Mr. Terrell if he had anything else?

Chairman Richard Terrell related just one item, there is not a recommendation, just informational Agenda Item 8.C.6. in reference to the payroll procedures and adopting the Salary Schedules, he requested at the upcoming Finance Committee Meeting and some of the other Board Members questions in reference to it, if we can send out the 2015-2016 Salary Schedules for comparisons that has been asked. They want to compare the Salary Schedules for the 2015-2016 with the 2016-2017 and some other information that I will be requesting later also.

Carlos J. Sam, Superintendent related okay, so basically you want a copy the 15-16 Salary Schedules and you want to see the 16-17 Salary Schedules?

Chairman Richard Terrell related for comparison.

Carlos J. Sam, Superintendent related for comparison.

Board President Bradford questioned the and the Salary Schedule won’t be into effect until when?

Carlos J. Sam, Superintendent related so July 1^st, we are going into the 16-17 and what we are proposing is that we give all Employees a Step Raise...

Board President Bradford questioned that is something that we had a “Freeze” on in the past, am I right?

Carlos J. Sam, Superintendent continued you had a “Freeze” on it for the last 2 or 3 Years...

Board President Bradford related for several years...

Carlos J. Sam, Superintendent continued the Step Raise is going to costs you about $160,000.00...

Board President Bradford related okay.

Carlos J. Sam, Superintendent continued for all Employees to get their natural Step Raise...

Board President Bradford related good, okay.

Carlos J. Sam, Superintendent continued so that every Employee would get a Step Raise and we have built that into the Budget. Okay.

Board President Bradford related okay, mighty good.

C.P.A. LeJeune related and the only real contingency you have is what is happening at the Capitol, so obviously we are watching that...

Board President Bradford related right, okay.

C.P.A. LeJeune continued as to our State Funding, but tonight in your packet to, you do have the Salary Schedule that is introduced that you will consider in June and we also have a copy of the DRAFT Budget as we reviewed with the Finance Committee that would be considered at your June Meeting to and we will begin advertising for that publically.

Carlos J. Sam, Superintendent related we made no adjustments to the Salary Schedules, in other words...

Board President Bradford questioned it is just we are stopping the Step “Freezes”?

Carlos J. Sam, Superintendent continued we are just stopping the “Freeze” for this upcoming School Year.

Board President Bradford questioned we did vote on that last item, didn’t we Mrs. Bendily, didn’t we vote on it?

Vice-President Harrell related yes.

Confidential Assistant Bendily related yes, sir.

Board President Bradford related okay, very good.

Chairman Richard Terrell related that was his last item.

Board President Bradford questioned do you still got anything else?

Chairman Richard Terrell related that is it.

Board President Bradford related I tell you what, the Finance Committee, boy ya’ll are on top of ya’lls job!

Committee Member Paul Kent related thank you.

Board President Bradford related good job, good job. Board President Bradford then proceeded with the agenda.

Board Member Joyce Kent left the meeting at this time.

Item 8.D. Board President Bradford turned the floor over to Mr. Paul Kent.

Paul Kent, Chairman of the Bid Opening Committee related a Bid Opening Committee Meeting was held on Monday, May 9, 2016 at 1:00 P.M. and related on behalf of the Bid Opening Committee a recommendation to send the sole sealed paper bid received at meeting time in connection with Agenda Item 8.D.1. received and opened in connection with sale of public school property known as the Old 1938 Clinton High School Facility and Campus located at 10935 Plank Road, Clinton, Louisiana, with publication dates of 04/14/16, 04/21/16, 04/28/2016 and 05/05/2016 in Official Journal, The Watchman, to the full Board for discussion. Chairman Paul Kent then noted that sole bid was received from Mr. Ben Dart, for a sum of $10,000.00 for the Old 1938 Clinton High School here. He then opened the floor for discussion.

Board President Bradford questioned he bid $10,000.00? Where is Mr. Dart at?

Vice-President Harrell questioned do we need a motion to reject that?

Carlos J. Sam, Superintendent related you need a motion to reject or accept.

Motion by Vice-President Harrell, seconded by Mr. Terrell to reject the sole paper bid received, opened and reviewed in connection with sale of public school property known as the Old 1938 Clinton High School Facility and Campus located at 10935 Plank Road, Clinton, Louisiana, with publication dates of 04/14/16, 04/21/16, 04/28/2016 and 05/05/2016 in Official Journal, The Watchman.

Board Member Joyce Kent rejoined the meeting at this time.

Board President Bradford questioned what else you got Mr. Paul Kent?

Chairman Paul Kent related that was the only item on the Bid Opening and I got the next one on Insurance Committee Report.

Board President Bradford proceeded with the agenda.

Item 8.E. Board President Bradford turned the floor over to Mr. Paul Kent.

Paul Kent, Chairman of the Insurance Committee related a Insurance Committee Meeting was held on Monday, May 9, 2016 at 1:30 P.M. and related on behalf of the Insurance Committee a recommendation in connection with Item 8.E.1. the Board accept the bid received as outlined by C.P.A. Tommy LeJeune for the 2016/2017 FY, including, but not limited to, quotes for Property Coverage, Boiler & Machinery/Equipment, Workers’ Compensation and 2016/2017 SY/FY Student Accident Insurance and Athletic Insurance Quotes for High School and Middle School Sports and related Extra-Curricular Activities {effective dates: 07-01-16 through 07-01-17} as prepared by William Dart, Agent, Dart Insurance Agency, Inc. dated April 25, 2016. Further to request Board authorization for Carlos J. Sam, Superintendent, to use his discretion on behalf of the East Feliciana Parish School Board; to review and execute the contract with Dart Insurance Agency, Inc. reflecting same.

Motion by Mrs. Dawson, seconded by Mrs. J. Kent to accept the Insurance Committee recommendations in connection with Agenda Item 8.E.1. the Board accept the bid received as outlined by C.P.A. Tommy LeJeune for the 2016/2017 FY, including, but not limited to, quotes for Property Coverage, Boiler & Machinery/Equipment, Workers’ Compensation and 2016/2017 SY/FY Student Accident Insurance and Athletic Insurance Quotes for High School and Middle School Sports and related Extra-Curricular Activities {effective dates: 07-01-16 through 07-01-17} as prepared by William Dart, Agent, Dart Insurance Agency, Inc. dated April 25, 2016. Further to request Board authorization for Carlos J. Sam, Superintendent, to use his discretion on behalf of the East Feliciana Parish School Board; to review and execute the contract with Dart Insurance Agency, Inc. reflecting same.

Board President Bradford asked what else you got Mr. Paul Kent?

Chairman Paul Kent related that is it.

Board President Bradford related thank you so much Mr. Paul Kent and proceeded with the agenda.

Item 8.F. Board President Bradford turned the floor over to Vice-President Harrell.

Vice-President Mitchell Harrell, Chairman of the Building Committee related a Building Committee Meeting was held on Monday, May 9, 2016 at 5:00:07 P.M. and called for motions on Agenda Items 8.F.1., 2., 3., 4. and 5.

Motion by Miss Matthews, seconded by Mr. P. Kent to accept the Building Committee recommendation in connection with Agenda Item 8.F.1. that the Board approve and authorize Michael Ray Bradford, Board President and Carlos J. Sam, Superintendent of Schools, to use their discretion on behalf of the East Feliciana Parish School Board; in signing Lease Agreement in conjunction with placement of New RKM School Clinic Modular Building and related improvements on the Jackson School Complex Campus, 3501 Hwy. 10, Town of Jackson, East Feliciana Parish, Louisiana.

Motion by Mr. Terrell, seconded by Mr. P. Kent and Miss Matthews to accept the Building Committee recommendation in connection with Agenda Item 8.F.2. approving and authorizing Michael Ray Bradford, Board President and Carlos J. Sam, Superintendent of Schools, to use their discretion on behalf of the East Feliciana Parish School Board; in signing of proposed Inter Agency Agreement with Quad Area Community Action Agency at Old CMS Facility, 12126 Liberty Street (Hwy. 67 North) {1-year agreement term: 1 July 2016 thru 30 June 2017}.

Board President Bradford then asked for any public questions or comments before a vote is taken on this motion.

Board President Bradford questioned both of these agreements are for how long?

Board Member Terrell related one year.

Board President Bradford related okay and proceeded with the vote. All yeas. The motion carried. Absent: Brooks and Spears.

Motion by Mrs. Dawson, seconded by Miss Matthews to accept the Building Committee recommendation in connection with Agenda Item 8.F.3. approving and authorizing Michael Ray Bradford, Board President and Carlos J. Sam, Superintendent of Schools, to use their discretion on behalf of the East Feliciana Parish School Board; in signing of proposed Inter Agency Agreement with East Feliciana Drug and Alcohol Awareness Council at Old CMS Facility, 12126 Liberty Street (Hwy. 67 North) {1-year agreement term: 1 July 2016 thru 30 June 2017}

Board President Bradford then asked for any public questions or comments before a vote is taken on this motion.

Board President Bradford turned the floor over to Mr. Ricky Collins to tell us what they will be doing at that Building, since you are here.

Ricky Collins, related on behalf of the East Feliciana Parish Drug and Alcohol Awareness Council, will be using that Building for Office use, where we have Training Classes for Law Enforcement and different things. Also, we will store our supplies and stuff there, just a small part of it will be used.

Board President Bradford then thanked ya’ll also for Partnering with our Schools, ya’ll have been working very diligently with our Schools and we thank you, it is good to be Partners with ya’ll. Thank ya’ll so much.

Board President Bradford called for any more questions or comments. Receiving none, Board President Bradford then proceeded with the vote. All yeas. The motion carried. Absent: Brooks and Spears.

Motion by Mr. P. Kent, seconded by Mrs. Dawson to accept the Building Committee recommendation in connection with Agenda Item 8.F.4. approving and authorizing Michael Ray Bradford, Board President and Carlos J. Sam, Superintendent of Schools, to use their discretion on behalf of the East Feliciana Parish School Board; in signing proposed Memorandum of Understanding (MOU) with East Feliciana Drug and Alcohol Awareness Council for Electronic Signs installed at the East Feliciana Middle School, 10410 Plank Road, Town of Clinton and at the Jackson School Complex, 3501 Highway 10, Town of Jackson, Louisiana.

Motion by Mr. Terrell, seconded by Mr. P. Kent and Miss Matthews to accept the Building Committee recommendation in connection with Agenda Item 8.F.5. the Board accept the recommendations of Eugene “Chip” Higbee, III, P.E., Third Party Consultant, in connection with previously authorized advertisement for written proposals from qualified Energy Services Companies (ESCOs) to provide performance based energy efficiency contract services under an Energy Services Performance Contract to Johnson Controls, Inc. as outlined in their Proposal dated 18 March 2016. Further authorizing Michael Ray Bradford, Board President and Carlos J. Sam, Superintendent, to use their discretion on behalf of the East Feliciana Parish School Board; in negotiating and signing a contract with Johnson Controls, Inc. for same.

Board President Bradford then asked for any public questions or comments before a vote is taken on this motion.

Board President Bradford questioned if someone is here from Johnson Controls?

Carlos J. Sam, Superintendent related we have a Representative from Johnson Controls.

Board President Bradford requested would you be able to just touch bases on some of this, is that okay Vice-President Harrell?

Vice-President Harrell related yes.

Jason Fritchie, Representative of Johnson Controls related thank ya’ll very much for letting us be here today and thank you for the vote of confidence in this Project. We are ready to get started and put the final designs on this Project and you know we will bring a final Project back to you that will have the biggest impact on the Learning Environment in your Facilities. It will be self-funded and that the Energy Savings will pay for everything that we do, so it is no burden on your Budget, we are just redirecting money that is going to the Energy Companies and using them to make improvements in lighting, new boilers, new toilets and things like that.

Board President Bradford related okay and called for any more questions.

Board Member Paul Kent related he just wanted to say that we had two (2) outstanding Companies of Johnson Controls and SIEMENS and both are top-notch Companies...

Board President Bradford related very good.

Board Member Paul Kent continued and questioned what was Mr. Chip’s name, last name?

Carlos J. Sam, Superintendent related he is sitting there, from SIEMENS?

Board Member Paul Kent related no.

Confidential Assistant Bendily related Higbee.

Board Member Paul Kent continued okay, Higbee and noted he really went through the Proposals well and I mean the Scores and things that he gave them were excellent and either Company or one just happened to grade out a little bit higher than the other. Mr. Pittman we appreciate SIEMENS Company for putting in that bid and stuff, thank you.

Eric Pittman, Representative from SIEMENS related thank you.

Jason Fritchie, Representative from Johnson Controls related thank you.

Board President Bradford called for any more questions or comments. Receiving none, Board President Bradford then proceeded with a roll-call vote, as follows:

Yeas: Matthews, Terrell, Thompson, J. Kent, Bradford, P. Kent, Hollins and Dawson

Opposed: Harrell and Corcoran

Absent and not voting: Brooks and Spears

Abstained from voting: None

Board President Bradford announced by a majority vote of 8 to 2, with 2 absent and not voting; the motion carried.

Vice-President Harrell related that concludes my report.

Board President Bradford related thank you Vice-President Harrell and proceeded with the agenda.

Item 8.G. Motion by Vice-President Harrell, seconded by Mr. Terrell to appoint the Official Journal, The Watchman for period beginning July 1, 2016 and ending June 30, 2017 as authorized by La. R.S. 43:146. Further authorizing Carlos J. Sam, Superintendent of Schools, to use his discretion on behalf of the East Feliciana Parish School Board; in signing Certificate notification to Louisiana Secretary of State as required by La. R.S. 43:150 and 43:174.

Board President Bradford proceeded with the agenda.

Item 8.H. Board President Bradford related Mr. Sam decided that we are going to go into Executive Session and we are not going to put a time frame on it, okay. So we need a motion to go into Executive Session.

Vice-President Harrell questioned don’t we have to put a time frame?

Board President Bradford related no, Bob Hammonds said no time limit.

Motion by Mrs. J. Kent, seconded by Mr. P. Kent to go into executive session relative to litigation concerning Slaughter Community Charter School vs. East Feliciana Parish School Board, et al., Docket No. 43997, Division B, 20^th Judicial District Court, Parish of East Feliciana, State of Louisiana.

Board President Bradford questioned do ya’ll want to be able to stay in here, it is the last item on here or do you want to go in the back? Do you want to go in the back? Okay.

Board Members Matthews, Terrell, Thompson, J. Kent, Bradford, Harrell, P. Kent, Corcoran, Hollins and Dawson, along with Carlos J. Sam, Superintendent, Samuel D’Aquilla, District Attorney, 20^th JDC, Keisha Netterville, Executive Director and Tyrell “Ty” Manieri, Attorney with Hammonds, Sills, Adkins & Guice, LLP, adjourned into executive session in the Conference Room. Board Members absent: Brooks and Spears.

Board President Bradford adjourned the meeting into executive session at this time. Board Members in attendance after executive session: Matthews, Terrell, Thompson, J. Kent, Bradford, Harrell, P. Kent, Corcoran, Hollins and Dawson. Absent: Brooks and Spears.

Board President Bradford reconvened the meeting into regular session at this time and called for a motion.

Motion by Mr. P. Kent, seconded by Mr. Terrell and Vice-President Harrell to return to regular session.

Board President Bradford related concerning the executive session, there will be no action taken, am I correct?

Board President Bradford then acknowledged and welcomed Mr. Louis Kent, EFP Police Jury President, for joining the audience this evening.

Board President Bradford then recognized Mr. Robert Flowers and also the Charter School Ladies: Dr. Christel O’Quin and Dr. Linda Saucier.

There being no further business to come before the Board, a motion for adjournment by Vice-President Harrell, seconded by Miss Matthews and Mrs. J. Kent, prevailed until the next regular meeting unless called into special session by the President.

CARLOS J. SAM, SUPERINTENDENT MICHAEL RAY BRADFORD,

SECRETARY-TREASURER BOARD PRESIDENT