2016-10-04

PROCEEDINGS OF THE PARISH SCHOOL BOARD OF THE PARISH OF EAST FELICIANA, STATE OF LOUISIANA, TAKEN AT A REGULAR MEETING HELD ON OCTOBER 4, 2016

October 3, 2016

REVISED

PROPOSED AGENDA FOR

EAST FELICIANA PARISH SCHOOL BOARD

Central Office Board Room located at

12732 Silliman Street, Town of Clinton, Louisiana

REGULAR BOARD MEETING SCHEDULED FOR

TUESDAY, OCTOBER 4, 2016 - 5:00 P.M.

1. Call to order

2. Roll Call

3. Approval of the agenda

4. Approval of the minutes of September 6, 2016 regular meeting

5. Special Recognitions

A. Presentation on Employee of the October, 2016

B. Presentation on School Highlights: Clinton Elementary

C. Presentation on Volunteers Program in support of Area Schools

6. Communications/Reports

(a) Expression of sympathy to the Family of Mr. Emmitte Williams, Sr., Father of Ms. Yulonda W. Dunn, Paraprofessional, East Feliciana High School; in his passing on Thursday, September 1, 2016

(b) Expression of sympathy to the Family of Mr. Donald Arnett, Son of Ms. Mary Arnett, Teacher, Slaughter Elementary; in his passing on Monday, September 12, 2016

(c) Expression of sympathy to the Family of Mr. Emanuel Ross, Sr., Grandfather of Ms. Taurus Ross, Transportation Coordinator; in his passing on Monday, September 12, 2016

(d) Expression of sympathy to the Family of Mrs. Clementine Knighten, Respective Mother of Mrs. Michelle E. Gray, Federal Funds/Sales Tax Accountant II, Central Office and Mr. Robert C. Knighten, Retired Maintenance Employee and Grandmother of Miss Jazmine Veal, Teacher, Jackson Elementary; in her passing on Monday, September 19, 2016

(e) Expression of sympathy to the Family of Mr. James “Jimmy” White, Respective Brother of Mrs. Sharon, Eames, Teacher, Jackson Elementary and West Feliciana Parish School Board Member, District 3; in his passing on Thursday, September 22, 2016

(f) Expression of sympathy to the Family of Mr. Robert Hayes, Step-Father of James Bell, Jr., Supervisor, Central Office; in his passing on Friday, September 30, 2016

A. Sales Tax Collections Report

B. Superintendent's Report

(1) Receive update on $4 Million Dollar Qualified Zone Academy Bonds (QZAB) from Carlos J. Sam, Superintendent

(2) Receive request for Board ratification of Carlos J. Sam, Superintendent, using his discretion on behalf of the East Feliciana Parish School Board; in receipt and distribution of various monetary donations to Jackson Elementary, as follows:

(a) Vicky L. Christensen, Hugo, MN donation of $200.00

(b) Brad or Mary Madden, Rochester, MN donation of $500.00

(d) Penney Jade Beaubrun, New London, CT donation of $50.00

(e) Samuel C. D’Aquilla, Attorney, Jackson, LA donation of $100.00

(3) Carlos J. Sam, Superintendent review of School District Achievement Data

(4) Carlos J. Sam, Superintendent presentation on October 1^st, 2016 Student Count, conducted on Monday, October 3^rd, 2016

(5) Receive an update regarding the flexibilities that the United States Department of Agriculture (USDA) will provide to the East Feliciana Public Schools Child Nutrition Program

(6) Personnel Matters (FOR INFORMATION ONLY)

(7) Operations and Maintenance (FOR INFORMATION ONLY)

7. Old Business

A. Receive and review for adoption Resolution prepared by Government Capital Corporation Lease Purchase Financing in re: Contract for ALIO Accounting & Payroll System Software & Services, Stephen L. deBessonet, Excel Software Professionals, Ltd., Baton Rouge, LA {Bd. App.: 05/10/2016 Item 8.C.8.}

B. Review Critique of School District Emergency Response to Historic August, 2016 Flooding

C. Receive and review for adoption Proposed 2016/2017 Student and Employee Calendar Revisions necessitated due to School and District Closures during Historic August, 2016 Flooding

D. Receive request from Sales Tax Attorney Drew Talbot for executive session to receive and review information regarding threatened litigation in re: East Feliciana Parish Sales Tax and thereafter take action

8. New Business

A. Insurance Committee Report

(a) Receive Board ratification of Carlos J. Sam, Superintendent, using his discretion on behalf of the East Feliciana Parish School Board; in awarding and signing any documents necessary in acceptance of sole responsive quote received from Dart Insurance Agency, Clinton, Louisiana dated September 22, 2016 for 2016/2017, including, but not limited to, general liability, auto and school leaders errors and omissions {effective dates: 10-01-16 through 10-01-17}.

(b) Adoption of Uninsured/Underinsured Motorists Bodily Injury Resolution

B. Finance Committee Report

(a) Receive pre-audit communications from Postlethwaite & Netterville, APAC, with respect to conducting June 30^th, 2016 Audit

Pursuant to the requirements of La. R.S. 42:19, matters not included on the agenda posted at least 24 hours prior to the meeting will not be considered unless the school board members present vote unanimously to add the item to the agenda.

In accordance with the Americans with Disabilities Act, if you need special assistance, please contact Carlos J. Sam, Superintendent at (225) 683-8277, describing the assistance that is necessary.

There were present: School Board Members Richard Terrell, Ronald R. Thompson, Joyce A. Kent, Michael Bradford, Mitchell Harrell, Paul Kent, Melvin L. Hollins, Elizabeth Dawson and Derald Spears, Sr. Board Member Edward Brooks, Jr. joined the meeting at 5:23:30 P.M. Board Members absent: Rhonda Matthews and Timothy Corcoran. Other Attendees: Carlos J. Sam, Superintendent, Irma Lee Bendily, Confidential Asst., Samuel D’Aquilla, 20^th JDC District Attorney, Tommy LeJeune, C.P.A. and Jacqueline A. Bloemer, C.P.A., Representatives of Faulk & Winkler LLC, Alix Gruden, C.P.A., Audit Manager and Matthew Breaux, C.P.A., Senior Auditor, Representatives from Postlethwaite & Netterville, APAC., Drew Talbot, Attorney with Rainer, Anding & Talbot, Sales Tax Attorneys, P.J. “Bud” Caballero, Sales Tax Auditor and William “Bill” Dart and Will Andrews, Agents, Dart Insurance Agency.

Board President Michael Ray Bradford opened and chaired the meeting and asked Board Member Melvin L. Hollins, to open the meeting with prayer. Board President Bradford then lead reciting the Pledge of Allegiance to the Flag in unison.

The Parish School Board of the Parish of East Feliciana, State of Louisiana, was duly convened as the governing authority of said Parish for school purposes by Michael Ray Bradford, Board President, who announced the purposes of said meeting in accordance with the aforesaid written notice thereof. Board President Bradford stated the Board was ready for transaction of business.

Item 2. Board President Bradford called for an attendance roll call, as follows:

Present: Terrell, Thompson, J. Kent, Bradford, Harrell, P. Kent, Hollins, Dawson and Spears

Absent: E. Brooks, Jr., Matthews and Corcoran

Item 3. Board President Bradford called for a motion to approve the above agenda.

Motion by Mr. Terrell, seconded by Mrs. J. Kent to approve the above revisedagenda.

Board President Bradford then asked for any public questions or comments before a vote is taken on this motion. Receiving none, Board President Bradford then proceeded with the vote. All yeas. The motion carried. Absent: E. Brooks, Jr., Matthews and Corcoran.

Item 4. Motion by Mr. Terrell, seconded by Mrs. J. Kent, to approve the minutes of September 6, 2016 regular meeting, as published in the official journal.

Items 5.A. Board President Bradford turned the floor over to Superintendent Sam.

Carlos J. Sam, Superintendent turned the floor over to Mrs. DeShonda Coleman for her presentation.

DeShonda Coleman, Supervisor presented to Board Members, Superintendent Sam and Audience our Employee of the Month for September, 2016 being Mrs. Betty King, School Secretary, Clinton Elementary and thanked Taylor & Sons for sponsoring same.

Board President Bradford called for a photo opportunity with Mrs. Betty King and her Family Members present, Superintendent Carlos J. Sam, Vice-President Mitchell Harrell, Board Members Paul Kent, Melvin L. Hollins, Elizabeth Dawson and Derald Spears, Sr and Clinton Elementary Administrators.

Item 5.C. Board President Bradford turned the floor over to Superintendent Sam.

Carlos J. Sam, Superintendent turned the floor over to Mrs. DeShonda Coleman for her presentation.

DeShonda Coleman, Supervisor presented Board Members, Superintendent Sam and Audience with our Volunteer in Support of Area Schools, namely Clinton Elementary, for the Month for September, 2016 being Mr. Samuel C. D’Aquilla, 20^th JDC District Attorney. She then thanked Mr. D’Aquilla for volunteering and Clinton Elementary Staffers presented him with a gift.

Board President Bradford called for a photo opportunity with D.A. Samuel D’Aquilla, himself, Superintendent Carlos Sam, Board Members J. Kent, Ronald Thompson and Richard Terrell and Clinton Elementary Administrators.

DeShonda Coleman, Supervisor returned to Agenda Item 5.A. above and announced Ms. Becky Johnson, Representative of Taylor & Sons has arrived. Ms. Becky Johnson, Representative of Taylor & Sons then presented Mrs. Betty King with a plaque and related items.

Item 5.B. Board President Bradford turned the floor over to Superintendent Sam.

Carlos J. Sam, Superintendent turned the floor over to Mrs. DeShonda Coleman for her presentation.

DeShonda Coleman, Supervisor turned the floor over to Thelemese Porter, Principal, Clinton Elementary and her CES Staff for their School Highlights presentation by Ms. Mary Douglas, Teacher and Ms. Perlae Shropshire Gospel Choir selections performed by CES Students. Myrties Anderson Allen, Asst. Principal presentation concluded with their School moto of “Magic is Happening at Clinton Elementary School.”

Board Member Edward Brooks, Jr. joined the meeting at this time.

Item 6. Board President Bradford turned the floor over to Superintendent Sam

Carlos J. Sam, Superintendent related to Board Members present the expressions of sympathy to:

(a) Expression of sympathy to the Family of Mr. Emmitte Williams, Sr., Father of Ms. Yulonda W. Dunn, Paraprofessional, East Feliciana High School; in his passing on Thursday, September 1, 2016

(b) Expression of sympathy to the Family of Mr. Donald Arnett, Son of Ms. Mary Arnett, Teacher, Slaughter Elementary; in his passing on Monday, September 12, 2016

(c) Expression of sympathy to the Family of Mr. Emanuel Ross, Sr., Grandfather of Ms. Taurus Ross, Transportation Coordinator; in his passing on Monday, September 12, 2016

(f) Expression of sympathy to the Family of Mr. Robert Hayes, Step-Father of James Bell, Jr., Supervisor, Central Office; in his passing on Friday, September 30, 2016

Board President Bradford then called for a moment of silence. Amen.

Board Member Paul Kent stated Mr. Bradford could I offer to the Board to keep Mr. Bob Rainers’ Family in their prayers, because he is not doing well and in the Hospital and not expected to do well.

Board President Bradford related okay, thank you.

Board Member Elizabeth Dawson related she would also like put Tim Corcorans’ Baby, that was just born, they need prayers for all the trouble that Baby is having.

Board President Bradford related okay, we will do that Mrs. Dawson. Thank ya’ll very much.

Item 6.A. Board President Bradford turned the floor over to Superintendent Sam.

Carlos J. Sam, Superintendent turned the floor over to Tommy LeJeune, C.P.A., Representative of Faulk & Winkler LLC.

Tommy LeJeune, C.P.A., Representative of Faulk & Winkler LLC related that for your Sales Collection Report, through the Month of August you can see basically for the year, we are kind of riding along or not too far off from where for the 2015-2016 Year. He noted for August we collected right at $223,175.75, that was our 40% and that is down slightly from last year, we were at $228,344.51. So collectively year-to-date we are about 5% down. So we are still seeing a downward trend in Collections, it is not as great as a reduction as we were experiencing last year, so hopefully it is kind of teetering off. Obviously last year, you also had some influx of money from some of the Audit Activity that was going on, so that is partially what is driving this down. But that is where you stand two (2) months into this Fiscal Year.

Board President Bradford questioned what is the cause of it to drop, did you said Tommy?

C.P.A. LeJeune related well you had some Audit activity with some of the rebuild settlements that you had. So you kind of had that staggered throughout last year, so some of these months are not quite apples to apples. Those were one time, sort of collection activities, you know multi-years collected in one month. So that is partially why you have experienced some decline and it is just economical.

Board President Bradford questioned Tommy we brought it up a couple of months ago, that fiber cable that is being put in all over the Parish, are we not going to get anything from that?

C.P.A. LeJeune related I think that is something that we are going to talk about with your Sales Tax Auditor...

Board President Bradford questioned we are?

C.P.A. LeJeune continued and basically include that in your Audit Activity and just ensure that we are to the extent it is a taxable activity that you collect it. So that is the plan.

Board President Bradford related thank you. Board President Bradford then called for any further questions or comments on the Sales Tax Collection Report.

Vice-President Harrell related we can’t stand this downward trend.

C.P.A. LeJeune related no, I agree and I wish I could control it.

Vice-President Harrell related well I know, but I am just saying have we compensated in our Budget as far as...

C.P.A. LeJeune related yes, generally I will come in and drop it 5%, just as a matter of being conservative as we set our spending that we set the Sales Tax at a lower number, so that we don’t commit money that we may not get...

Vice-President Harrell related right.

C.P.A. LeJeune continued that is generally how I will set your Budget from year to year...

Vice-President Harrell related okay.

C.P.A. LeJeune continued anywhere from 5% to 10% down, just as a matter of preserving conservative budget practices.

Board President Bradford questioned so what you are saying is whenever you Budgeted, you already Budgeted 5% or 10% for the previous year?

C.P.A. LeJeune related I do, I budget 5% down, which has sort of been a general practice.

Board President Bradford then called for any further questions or comments on the Sales Tax Collection Report. Receiving none, Board President proceeded with the agenda.

Item 6.B.(1) Board President Bradford turned the floor over to Superintendent Sam.

Carlos J. Sam, Superintendent related to Board Members present as you recall some months ago the Board approved an RFP that was Awarded to Johnson Controls relative to an Energy Efficiency Project. I have asked Mr. Jason Fritchie, with Johnson Controls to come and give us an update regarding the Bonds that we are in the process of trying to get purchased. So he is going to give us an update.

Jason Fritchie, Representative of Johnson Controls related he appreciates the scheduling, I would much rather follow Tommy than the Clinton Elementary Choir, so that was good placement! So as you remember we are going after Qualified Zone Academy Bonds (QZAB) and that is the reason that we went after those is the low Interest Rate, it could be as low as 0% and anywhere to 1% versus Traditional Financing which would be in the 3% to 4% range. So it saves a lot of money on interest. It is kind of different for a lot of people as far as Financing is concerned, but we did go through the Bond Commission, they Approved the Financing, so they have got a Max Interest Rate of 1%, so as long as the Financing comes in under 1% everything is clear to move forward. We are still looking for a Buyer for the Financing, with the Floods that just happened, you know we had Floods in North Louisiana not too long ago and now we had the Floods down here, there is a lot of Investment People that are kind of looking at their Portfolios that they have Invested in Louisiana and they are you know some of them are kind of pulling back a little bit. Which is just stuff that happens, you see the Market go up and down by knee jerk reactions and things like that and I think we are in the middle of that. But we do have one (1) person that been interested for what, Mr. Sam about a Month now, hasn’t pulled the trigger and we are supposed to hear something tomorrow from them and then we have also gone back some Local Banks here to see if they would be interested in purchasing the Loans. So as soon as we have that Financing we will be ready to go.

Board President Bradford asked so if we don’t get the Financing, this is going to be a “No Deal” am I right?

Mr. Jason Fritchie related we will get the Financing...

Board President Bradford questioned we will?

Mr. Jason Fritchie continued it is just a matter of when.

Board President Bradford questioned a matter of when?

Mr. Jason Fritchie related yes, sir. We are not turning loose of it.

Board President Bradford questioned can you put any kind of time table on it on this thing?

Vice-President Harrell related the whole thing has been bad timing, with the Flood Waters and everything, Investors everywhere are doing the same thing.

Mr. Jason Fritchie related yes.

Board Member Spears questioned how soon after we get the Financing, do you begin your work?

Mr. Jason Fritchie related as soon as you get the Financing, we get the Notice to Proceed and we get started that day. As soon as you know that persons commits and signs the paperwork and sends it over to say that ya’ll are or that they will buy the Financing we are ready to go. We have been doing some prep work, so we have gone to the Schools and just started to looking for lay down yards and places to put containers to store materials at each School that does not interrupt the Activities. We have got a Group coming out tomorrow to some final measurements on the Air Handling Units that we are going to be replacing. So we are getting a lot of good prep, while this lull, we are getting a lot of good prep work done just to kind of make the Installation go that much smoother.

Board President Bradford questioned but you are thinking that you will hear something by tomorrow?

Mr. Jason Fritchie related yes, sir.

Board President Bradford requested Superintendent Sam relate that to the Board.

Carlos J. Sam, Superintendent related yes, we received an e-mail today, I think from...

Mr. Jason Fritchie related McLiney...

Carlos J. Sam, Superintendent related McLiney and so if we hear something tomorrow, one way or another, I will relate that to the Board. Now, keep in mind that we will continue to research and investigate other Buyers for this Project. We are going to consider approaching the Local Bankers, to see if they are interested in buying the Bonds as well.

Board President Bradford related okay.

Mr. Jason Fritchie related and one other thing, so that we or we had talked earlier about the Rebate Program, so on behalf of the School District, we submitted Rebate Applications to Clear Results that Manages the Program for Entergy and they have earmarked $90,000.00 in Rebate Money for the District for doing this Project. So how it works is they will go in and they’ll come do a Pre-Assessment, they haven’t set a date yet, they will come Examine everything before and then afterward, after we have got all the Work done, they will come Examine the Posts and then they will bring you a check for $90,000.00. Now we are still working with them, they have only earmarked $90,000.00, we think ya’ll should get a little bit more, so we are continuing to work with them to try and get that number larger. So that is good news.

Board President Bradford then called for any further questions or comments on this item. Receiving none, Board President proceeded with the agenda.

Item 6.B.(2) Board President Bradford turned the floor over to Superintendent Sam.

Carlos J. Sam, Superintendent related to Board Members present that at Item 6.B.(2), we want to Receive request for Board ratification of Carlos J. Sam, Superintendent, using his discretion on behalf of the East Feliciana Parish School Board...

Motion by Mr. Terrell, seconded by Mrs. J. Kent in connection with Item 6.B.(2)(a) through (e) to authorize ratification of Carlos J. Sam, Superintendent, using his discretion on behalf of the East Feliciana Parish School Board; in receipt and distribution of various monetary donations to Jackson Elementary, as follows:

(a) Vicky L. Christensen, Hugo, MN donation of $200.00

(b) Brad or Mary Madden, Rochester, MN donation of $500.00

(d) Penney Jade Beaubrun, New London, CT donation of $50.00

(e) Samuel C. D’Aquilla, Attorney, Jackson, LA donation of $100.00

Item 6.B.(3) Board President Bradford turned the floor over to Superintendent Sam.

Carlos J. Sam, Superintendent turned the floor over to Dr. Kim Germany, Executive Director for her presentation.

Dr. Kim Germany and Mrs. Latricia Ford-Anderson gave a joint power point presentation on the School District Achievement Data.

Dr. Kim Germany concluded by indicating that at the District Level we have three (3) Focus Areas as far as sustaining our improvement and those areas are Professional Development, Partnership Coaching and Mentoring. We started the Professional Development this Summer with our Network and Knowledge Fair that we held at East Feliciana High School, we also brought in Dan Mulligan, he provided some Professional Development on Research Based Instructional Specialist. We have hired a District Instructional Coach to Lead Professional Development, not only inside the Classroom, but After School as well. We had several Members of our District Staff and our Schools Staff to attend a Teacher Leader Summit in New Orleans this Summer. We have continued our Partnership with NIET the National Institute for Excellence in Teaching, the initial Grant that we received $50,000.00, last year we received another $50,000.00 and this year we were recently Awarded $100,000.00 and I think Superintendent Sam e-mailed that to you just recently. And as mentioned earlier, we are participating in the TAP Model once again. The Partnerships that we currently have in place are the LSU Writing Center, they are going into our Elementary and our Middle School to help us Integrate those Writing Strategies in ELA. We have that Math Partnership with the LSU Cain Center, we have a Partnership with LRCE so Teachers can have additional free resources at their fingertips. We are also implementing the Johns Hopkins Talent Development Model at the High School, the Middle School and at Jackson Elementary, in fact that is a Comprehensive High School Reform Model that contains Research Based Strategies as well as looking at a Tier Intervention Model. When we are talking about Coaching, Modeling and providing Training, we are continuing to provide Professional Development on READ 180 on System 44 and those Systems are helping us with our Struggling Readers. We have hired Instructional Specialist at every School and they are Leading Professional Learning Communities (PLC’s), Job Imbedded P.D. We have also hired a District Behavior Interventionist to guide PBIS at all of our Schools and we have hired a District Based Executive Master Teacher to support the TAP Implementation. Some of the District Initiatives that we have we are continuing to Implement READ 180 and System 44 with fidelity. We are also utilizing Aleks Math in some of our Schools to help us with our Math Scores and Math Comprehension. We are also looking at Digital Literacy and that is going to be very important for us as we move to On-Line Testing. We also have Credit Recovery that we are using via Odyssey Ware, same thing that we have done before, we have Increased our Dual Enrollment Offerings that we have with Southern University, BRCC, Southeastern as well as Associated Builders and Contractors (ABC). We are continuing to make ACT a major focus for us, we are going to continue with Mastery Prep with the Bell Ringers, with the Boot Camp, the Pre and Post Tests, as well as helping to develop our Teachers to be prepared to teach an ACT Course. We have also implemented a Transition of the 9^th Grade Program, for those 8^th Graders that came to High School, that many not have been up to par so to speak, they were low performing in ELA and Math and we also this Summer offered some High School Credits for those incoming 9^th Graders for new time credit. So we are working to keep those things in place. We are also continuing with our SmartBiz and making sure that we indeed a resource and support for our Principals and for our Teachers. And I am sure that was such a great presentation that you don’t have any questions!

Vice-President Harrell related I do.

Board Member Paul Kent related and I do too.

Board President Bradford questioned is that it?

Vice-President Harrell questioned in School Biology, what did we learn from Biology, because if we lost three (3) Teachers we failed to do something.

Board President Bradford related good question.

Vice-President Harrell related I am asking whomever can answer it. I mean we had three (3) Teachers, why did we loose three (3) Teachers...

Carlos J. Sam, Superintendent related let me say this, Math and Sciences and I think that everyone in the room knows is a very Critical Needs through the State, all throughout the Country, it is Shortage Area. They are very hard to Recruit, so sustaining a Math or Science Teacher, not just from this District, but any District is very difficult...

Board President Bradford related right.

Carlos J. Sam, Superintendent continued I can tell your right now, we have a Science Teacher at the High School right now, who just told me, just today he is a taking a Job at a Plant and he is going to Triple his Salary, he is the Biology Teacher. So when you are talking about trying to sustain Teachers in the Areas of Math and Science, unless we do something differently in terms of Salary Schedules, offer Bonuses or like, we will continue to have a problem.

Board President Bradford related okay.

Carlos J. Sam, Superintendent related he has talked to Superintendents’ throughout the District, throughout the State, they will tell you they have the same problem. There are Individuals in the Room, Mr. Charles James who works at Central and Several other Districts, he will tell you they have the same problem, Ms. Melissa Stilley, who is our Network Leader with the Department of Education, she is here, she’ll tell you we have the same problem. It is just not in East Feliciana and I want you to understand that very clearly that our Salary Schedules must be competitive in order for us to Recruit and Retain People, not just in Math and Science, in any Position. We have people who work for us who are constantly looking for Jobs, other Jobs, better Jobs, elsewhere, closer to Home, that is just the nature of this. You have Charter Schools who are now part of the Competition. Okay, Type II Charters, Type V Charters, Type I Charters all over the State, as we build more Charters in the State, it creates more Competition for the Public Schools. Therefore, you have Vacancies in your Organization. There is no “Silver Bullet” to this Resolution, the “Bottom Line” is as a Board and as a Superintendent, I can make some Recommendations to you how we resolve it. But it won’t happen overnight, I think in the long term strategically, we have to look at our Salary Schedules, we have to go to the Taxpayers and say we need your assistance in order for us to make sure that we build a Cadre of Teachers and Employees who are committed to our Organization.

Board President Bradford related to Mr. Sam, Taxes, you mentioned Taxes, Taxes have been failing all over the State of Louisiana. People in the State of Louisiana are just saying they basically have told the Citizens of Louisiana...

Carlos J. Sam, Superintendent related no new Taxes.

Board President Bradford continued and everybody No New Taxes...

Carlos J. Sam, Superintendent related right.

Board President Bradford continued we have got to come up with something to keep these Core Teachers in Math and Science. I agree with Mr. Harrell...

Vice-President Harrell related we have got to Stop some Bleeding, I mean we know or if we can Identify the Problem, then there is a Solution, then we need to find out how we can secure the Solution or take care of the Solution.

Board President Bradford related he does not know if it is Bonuses or what, is it Legal to offer those Teachers...

Carlos J. Sam, Superintendent related absolutely...

Board President Bradford continued Bonuses...

Carlos J. Sam, Superintendent continued you could make a decision that you would give them a Sign On Bonus to a Math and a Science Teacher, you could make that decision. You could decide if we are going to give Sign Up Bonuses to Math and Science High School Teachers, that could be a decision that the District could make, it is done in other places.

Vice-President Harrell questioned so we need to send that the Personnel Committee?

Carlos J. Sam, Superintendent related you could, you could...

Board President Bradford related to Mr. Sam or you take care of it and...

Carlos J. Sam, Superintendent continued let me do this, let my Staff Brainstorm some Ideas that I will come back to you with in terms of how we can, because we know the Critical Areas of Three are Math, Science and Special Education. In Special Education you are not going to find anybody Certified in Special Education. Okay, usually you are going to get someone who has a Science or Math Degree...

Board President Bradford related right.

Carlos J. Sam, Superintendent continued in fact I was on the phone today with a young lady who has a Mathematics Degree, she is going to Graduate in December. I personally called her Advisor at the University and said hey, would you allow her to come work for me as a Math Teacher now? Leave the University two months early, before Graduation. So I am in negotiation with the University right now in having that young Lady come work for us as a Math Teacher, two months prior to Graduation date. Okay, do away with the Student Teaching, we put her in an Alternative Certification Program, to get her Certified once she starts working for us. Okay, I sat down very recently with LSU, Dr. Neubrander...

Board Member Dawson related wait just a minute and questioned what did the Advisor say?

Carlos J. Sam, Superintendent related let me get back with you...

Board Member Dawson related oh, okay.

Carlos J. Sam, Superintendent continued because she would have to have to go through a chain of command to see if she could be released as a Student. Okay, I sat down for quite a bit with Dr. Neubrander, Frank Neubrander, he is a Professor at LSU works for the Cain Center and Mr. Charles James will tell you that we may have talked for an hour or hour and one-half about some ways that we could Recruit more Math and Science Teachers, not just to East Feliciana, but to the State. One of the ideas that we have is we would bring Ph.D. Candidates to the District, okay, who are working on their Ph.D. but would work for us Part-Time, as what we would call Externals. Now here is the catch with a that, if they are working on their Ph.D. they probably don’t come with Teaching Skills, they have the Content Knowledge. Okay, but the Pedagogical Issues may not be there. Okay, so we talked about a lot of different Ideas on how to Recruit more people to the District with Math and Science Backgrounds. Because I can tell you if they have the Background, they can pick and choose where they want to go...

Board President Bradford related right.

Carlos J. Sam, Superintendent continued okay, and it may or may not be our District. I am looking at 1, 2, 3 Math People right here McCurry, Coleman, Hollins, they could all find jobs today someplace else if they wanted. Okay and they know that and they probably are always getting recruits or recruited by Plants and Other School Systems. It is just, so let me come back to you Mr. Mitchell and to this Board with some concrete Ideas about how we need to tackle this issue.

Vice-President Harrell related we are not going to get any better until we Stop these Bleeds.

Board President Bradford related yes. He then questioned Mr. Sam, dumb question, well what about our Retired Teachers? Can we bring back Retired Teachers?

Carlos J. Sam, Superintendent related you have got to remember though, over time TRSL has changed the Rules about Retirement and how much money you can actually make as a Retiree. So, Mrs. Netterville you know that some Retirees shy away from coming back because (1) they don’t want to move their Tax Bracket...

Board President Bradford related that is true.

Carlos J. Sam, Superintendent continued and (2) they can only make so much money when they do come back. So as your recall some years ago Teachers could double-dip, they could get their Retirement, plus you know the Salary...

Board President Bradford related right.

Carlos J. Sam, Superintendent continued that is no longer the Rule.

Board Member Hollins related there is a different Accountability Standard.

Carlos J. Sam, Superintendent related exactly and because of Accountability and you are pressing these Test Scores, you know some Retirees say hey, it is just not worth it. So...

Board Member Dawson questioned what about TFA?

Carlos J. Sam, Superintendent related TFA. So, I was on the phone with Brian Adams today, TFA and talked to him early this morning and said Mr. Adams can you get me more than the two (2) Candidates you got me this Year? He said Mr. Sam, I don’t have them, we Recruit as many as we could and we distribute them out throughout the State and we just don’t have any more. He said I am going to keep looking, but there is a shortage of people..

Board Member Hollins related who want to Teach.

Carlos J. Sam, Superintendent continued who wants to Teach...

Board President Bradford related who wants to Teach.

Carlos J. Sam, Superintendent continued everywhere. Okay, so yes, just this morning I talked to Brian Adams, Mrs. Netterville was sitting right there when I talked to him and I said can you get me some more Teach for America Teachers. We don’t have them, we just don’t have them.

Board Member Spears related Mr. Sam, I have a question. Suppose we get these Teachers, what is going to obligate them to stay after a year or two, they might say well I want to go some where else.

Carlos J. Sam, Superintendent related nothing, there is nothing that obligates them.

Board Member Spears related so basically you have got to figure out a Formula that is going to be ugh, I guess convincing to them and the only Formula that I know that would do that which is Money, is the Plan that Thomasville, Alabama has that the Mayor of Slaughter is talking about where they get the Corporations to come into your Area because of a low Tax Base and the Tax, I guess Revenues from them is generated toward the School System based on them actually being a part of what is an Educational Foundation. That is the only way that I know that you can do this without raising Taxes and so we may have to go that avenue. That is the only advantage that we have, is that we have the lowest tax base and you can’t actually levy that to the area Chamber of Commerce and do like a joint thing with the Police Jury and have to do it Parish wide and push for that.

Board President Bradford related alright. So Mr. Sam, you are going to look deep into this?

Carlos J. Sam, Superintendent related yes, I would like to come back to you, you know over the course of this year as we look deeper into ways and ideas...

Board President Bradford related that is all we can do.

Carlos J. Sam, Superintendent continued we could offer maybe some Incentives to Employees, particularly in those two (2) Areas of Math and Science, as you can see I am concerned about the Math Scores and finding you know Math, finding someone Certified in Math is very difficult. It is not finding someone with a Math Background, is not as difficult. It is just that I have to put People like Ms. Hurst in the room with them, once or twice a week, she is our Instructional Coach. What we have her doing is working with all New Teachers, so that is all she does, she goes to New Teachers throughout the whole District, she sits down observing for an hour, she gives them feedback on how they did. So it is not an Evaluative Process, it is a Supported Mechanism and you know my Goal is to give Teachers as much Support in the Classroom, particularly those who come to us with very little experience. Okay, I can tell you that, you know just because you don’t have a Degree in Education doesn’t mean that you can’t Teach. I have Recruited a lot of Teachers over my time, who did not have an Education Background. But it took Support and Training from our Level and from the School Level to make sure that they Stayed in the Building, they had the Resources that they need and they felt Valued by the Organization. Okay, so if you feel Valued and you feel like you have the Resources, it may not always be about the Salary. Okay, but right now we don’t have a Pool of Individuals to even tap into. I can’t go and say well let me pick five (5) Folks to send down there to Interview at the High School, there is no Pool. And as I talk to other Superintendents around the State, they don’t have the Pool either. Everybody is pulling on the same Candidate, I may be Interviewing an Candidate and someone in a neighboring Parish is Interviewing the same Candidate and depending upon where they live, they pick our District over another District. So it is just very competitive right now.

Board President Bradford questioned is there is nothing to make a Teacher stay the whole year, a Teacher may take a Job here for a month and another Job comes up, they just go.

Board Member Terrell related just...

Carlos J. Sam, Superintendent related just like that.

Board President Bradford related it must be nice.

Board Member Terrell related I have a question Mr. Bradford.

Board President Bradford related go ahead Mr. Terrell.

Board Member Terrell questioned in reference to the Partnerships, the Math Partnership and the ELA Partnership, what are we seeing now? With those in place now?

Dr. Kim Germany related I think that we first of all see an excitement from the Teachers to know that they have some Support that is coming in on a regular basis, to not come and Evaluate them, but to come in and help them dissect the Curriculum. They also attend PLC’s with them, so they are very encouraged by the Support, although we don’t have any Data to show you as of yet, hopefully soon.

Board Member Terrell related okay...

Board Member P. Kent questioned, oh you go ahead.

Board Member Terrell continued back to what we were speaking on and in reference to Resources, we are lacking Resources, what are we doing to make that change?

Carlos J. Sam, Superintendent questioned when you say lacking...

Board Member Terrell related the statement that you made in reference to Resources that Teachers may need and we know that Resources are lacking.

Carlos J. Sam, Superintendent related so let make sure that I clarify this, I don’t believe that we are lacking in Resources. When a New Teacher comes on or into a Classroom the first thing that they think about is okay, what do I need to make sure that I am Successful as a Teacher. That could be as simple as paper, pencils, chalk, whatever and as Principal or Superintendent, my Job is to make sure that a Teacher feels like he or she, have what they need. Later tonight you will hear us Introduce the New Assistant Principal at the High School and the first thing that I told her in the Interview, or after the Interview was, tell me what you need to make sure that your Job is Successful. So she sent me a list. Okay, and what I am saying is we have got to make sure that People have what they think that they need to be a Successful Teacher or whatever Capacity you are in. Okay, and you have got to Communicate that to someone. Okay, sometimes Folks come on the Job and they don’t say what they need. Okay and so what I try to do is encourage Folks to say look you know I think I could be a better Math Teacher if you gave me this and if we have the capabilities of giving them that, we give it to them. If we don’t have the capabilities of giving them that, we figure out another way to do it. So, quite frankly right now, my focus is our New Teachers, Ms. Hurst and I talk almost on a daily basis, if not weekly about how it is going in the Classrooms with the New Teachers. Because I know and I can tell you based on the Research, New Teachers, particularly in the Years 3 to 5, is where they quit, between 3 and 5 they quit. If they don’t make it to Year 3 or 5, they are not coming back to the Field. So you have got to give them the most Support between those Years and that means Support Mentally, Psychologically and Materials. So it takes really a I guess progression among the School Culture, the School Culture has to be built such that, they feel Supported by their Principal, by their Colleagues, by me, by the Board and when they feel that way, then we will Stop that Bleeding that Mr. Harrell is talking about. Okay.

Board President Bradford questioned Mr. Sam, you are our Superintendent and let me go on record saying this and we know that ya’ll are doing the best that you can. But the Next Report, we want this looking better by any means necessary, we want better Scores. You are the Superintendent right?

Carlos J. Sam, Superintendent related yes, sir.

Board President Bradford related we want better Scores.

Carlos J. Sam, Superintendent related yes, sir.

Board President Bradford related okay.

Board Member Spears related he has another question about...

Board Member P. Kent related go ahead.

Board Member Spears questioned you have the Professional Learning Communities for Teachers, but do you have it for the Principals? For example, if you have a School that is doing really well in Math, that School could leverage that to the Schools that is not doing well and vice versa with the English and the Reading and all of that. So, do the Principals have the same Learning time?

Dr. Kim Germany related yes, we have Monthly PLC’s with the Principals as well. Matter of a fact, we are going to have the next Principals PLC we are going to have some Representatives from the LDOE to come and talk to Administrators about what to look for to Support for the On-Line Testing and Integrating those Digital Literacy Skills that we need for Testing. So we always try to make sure that we are inundating them with the Skills that they need, that they can easily transfer back to the Schools.

Board Member P. Kent related Dr. Germany, you went through a lengthy thing on hiring, it looks like we have hired all kind of People here, to help with that and Testing. We have hired so many People, but our Scores are not indicative of all of those hires. This Ms. Hurst, I guess you are the Coach, Instructional Coach?

Ms. Emily Hurst related yes, sir.

Board Member P. Kent questioned and you spend time with Teachers?

Ms. Emily Hurst related yes, sir.

Board Member P. Kent questioned do you work full-time?

Ms. Emily Hurst related not at this time.

Board Member P. Kent related pardon me.

Ms. Emily Hurst related I am part-time.

Board Member P. Kent related you are part-time. How many days a week do you work?

Ms. Emily Hurst related four (4).

Board Member P. Kent questioned four (4) days?

Ms. Emily Hurst related yes, sir.

Board Member P. Kent questioned and you try to Visit all of the Schools?

Ms. Emily Hurst related yes, sir. My schedule is set up where I have two (2) to three (3) Teachers in my Elementary Schools. However, I have my biggest need in my Middle School and my High School. So I visit them, I try to get to them on a Weekly Basis and then my Elementary Schools as needed. I also do, like tomorrow we are doing full day P.D. for some of my Teachers that are in the most need.

Board Member P. Kent related okay.

Carlos J. Sam, Superintendent related she just started this School Year, by the way.

Board Member P. Kent questioned but you are not full-time?

Carlos J. Sam, Superintendent related no she is not.

Ms. Emily Hurst related no, sir, not at this time.

Board Member P. Kent questioned and you spend most of your time at the Middle or High School, correct?

Ms. Emily Hurst related I spend, all of my time is in the Schools, I spend or try to get to them at least once a week, yes.

Board Member P. Kent related okay.

Board President Bradford related okay Mr. Harrell...

Board Member P. Kent related no, I am not finished, no. You said you hired all of these People, but our Scores are not showing all these People that you have hired to bring these Scores up. Okay...

Carlos J. Sam, Superintendent related let me clarify...

Board Member P. Kent related wait, wait, wait...

Carlos J. Sam, Superintendent continued let me answer this...

Board Member P. Kent related no, no.

Carlos J. Sam, Superintendent questioned sir?

Board Member P. Kent related I am talking and you are interrupting, okay. Excuse me.

Board President Bradford related go ahead and ask you question and then you can answer.

Carlos J. Sam, Superintendent related yes, I am going to answer the question from him.

Board Member P. Kent related no, I want Dr. Germany to answer it, okay.

Carlos J. Sam, Superintendent related no, I am going to answer the question...

Board Member P. Kent related no, no you are not, you are not going to answer it to me.

Board President Bradford called for order, please ask you question.

Board Member P. Kent related now, Dr. Germany do you want to field these Questions or not?

Carlos J. Sam, Superintendent related let me answer that question...

Dr. Kim Germany related she has no problem answering any question that...

Board Member P. Kent related good...

Dr. Kim Germany continued that you have.

Board Member P. Kent related okay, let’s talk about ACT. Now you are saying we went up, what did you compare that to?

Dr. Kim Germany related we compared that to the Scores from last year that we received.

Board Member P. Kent questioned what Scores?

Dr. Kim Germany related the ACT Scores.

Board Member P. Kent related I understand the ACT, but what Students?

Dr. Kim Germany related the Students. We didn’t track the Students per Student, because the Students that took the ACT in their Junior Year, so we compared the Scores that we received that were taken last Spring versus the Scores that we received this Spring.

Board Member P. Kent questioned did that involve the Charter School also?

Dr. Kim Germany related yes.

Carlos J. Sam, Superintendent related it should have.

Board Member P. Kent questioned it did?

Dr. Kim Germany related...

Latricia Ford-Anderson, District Test Coordinator related for this past Spring...

Board Member P. Kent related I thought we were talking about ACT’s for Seniors.

Dr. Kim Germany related the ACT Score that we get, that is included in the School Performance Score, that is for the Juniors, that is the Juniors Score...

Coordinator Ford-Anderson related they take the ACT in their 11^th Grade Year, but it is not counted until the 12^th Grade Year, when those Students hit 12^th Grade.

Board Member P. Kent related I see. So if you, if we look at all of these Scores, I think one of your first slides that you had, you showed an increase of something, but the rest of the Scores were all I think down. I don’t know if it is Grade wise or what and you have hired all of these People to bring those Scores up and we are not getting there.

Dr. Kim Germany related well we just hired, or we just started the changes that we are talking about, these are changes that we implemented this current School Year.

Board Member P. Kent related well let’s talk Hire in a minute, if we take all that money we are doing Hiring People and put it towards Teachers Salaries then we would draw better Teachers. Correct?

Dr. Kim Germany related that is really over my head Mr. P. Kent...

Board Member P. Kent related oh, it’s over...

Dr. Kim Germany continued I am going to have to refer you that one to the Superintendent.

Board Member P. Kent related I mean it is common sense, right?

Dr. Kim Germany related well I think that it is a lot more than just to work the Salaries or the money that we are using for Partnerships to hire the People, we have to move from Partnerships to Salaries. I think that we know that we have, a struggle retaining good Teachers. We know that a lot of our Teachers don’t have a lot of Experience, so they really do need the Support in the Classroom.

Board President Bradford related right.

Dr. Kim Germany continued increasing their Salaries, certainly would be a plus, certainly.

Board Member P. Kent related oh, yes. I agree. I agree with you 100%, that is why I am saying that we have Hired a tremendous number of People, but we are not going anywhere. I think that, you know, unless we see some increase in these Scores and stuff, then we don’t need those People, if we don’t see an increase.

Dr. Kim Germany related okay. Well this is our first year with the Cain Center, so hopefully we will have some Data to see whether we need to continue that Partnership or not.

Board Member P. Kent related alright, last question. Can you give us a copy of your presentation?

Dr. Kim Germany related most certainly.

Board Member P. Kent related because the reason that I asked is because when you go through something like this, that is too much for me to absorb, for sure at one time. And I would like to look at it and then come back and ask questions about it.

Dr. Kim Germany related certainly.

Board President Bradford related that is fine.

Board Member P. Kent related okay, and I thought we had asked for some hard copies of things like show me the ACT versus last years ACT, how much we have grown and things haven’t we? Didn’t we ask for hard copies on stuff?

Vice-President Harrell related we did.

Board Member P. Kent continued on each School, you know. Do you know what your weakest point is?

Dr. Kim Germany related we know that Math is our weakest point across the District, when Ms. Anderson went over every School, she gave the strengths in the areas need for improvement that told us where we need to focus on for every school.

Board Member P. Kent related you know I heard that part, but I am just asking is it that low? Is it, or I see where we have dropped, that is the thing that gets me the most and we are not doing anything to increase that or those things. So, I still want my hard copies of everything that we asked for at the last meeting.

Board President Bradford get that Mr. Sam.

Carlos J. Sam, Superintendent related yes, we will get him a copy of it.

Board President Bradford related that Mr. Harrell was next, I will get back to you Mr. Hollins.

Vice-President Harrell questioned Ms. Hurst...

Ms. Emily Hurst related yes, sir.

Vice-President Harrell continued are you just in Observation Mode right now?

Ms. Emily Hurst related no, sir.

Vice-President Harrell questioned you are setting Goals?

Ms. Emily Hurst related yes, sir.

Vice-President Harrell questioned what are you, or when you set your Goals, what are you measuring those Goals by?

Ms. Emily Hurst related it’s a different kind of process, if you will give me a minute to explain what it is that I am doing, I can make this a little more clear.

Vice-President Harrell related okay.

Ms. Emily Hurst related what I have done is we have sixteen (16) New Teachers in the District, those numbers as actually increasing day-by-day...

Vice-President Harrell related right.

Ms. Emily Hurst continued and what I have done is gone into each of those Classrooms, Assess the need, a major need is Teaching how to achieve. As with most of our Teachers that are brand new and are also Uncertified, what that means is when you have an Uncertified Teacher, I am sorry I really can’t see you guys. You have a Teacher who has not been through things like Student Teaching and does not have an understanding of the Lesson Structure, Pacing, Time Management and those kinds of things. So I go in and have Assessed all of the Teachers to see where they actually are to start. So some of my Teachers have Content Knowledge Issues and thankfully Mr. Charles James is here with the Cain Center and he and I Partner and for my Math Teachers, that have Content Issues, he meets with them, he and I meet together and we work together to attack that need. I have other Teachers who have Pedagogical Issues, I holding a Training all day tomorrow, to address that and what I mean Pedagogical Issues are they just do not know how to create a Lesson Plan, to deliver a Lesson effectively and to make sure that the Students are actually Mastering Content. Those are things that have to happen in order for our Scores to go up, so I am taking a full day tomorrow, Mr. Sam has given me the go ahead to pull them out of their respective Schools and to give a very intense Training that gets or we are going to be able to shape them and get them to where they need to be. So their Assessments are based on Observations and their kind of Tiered out actually, I have forwarded that Information along. And we stay, Mr. Sam and I and Mrs. Netterville and I, stay in communication regularly about where the Tiers are and where the biggest need is across the District. And I meet those with after-school Professional Development with Team Teaching, I go into Classrooms and Model, whatever the need is, I meet it at that time.

Vice-President Harrell related okay, so when you do your Assessment and you give them a Plan...

Ms. Emily Hurst related yes.

Vice-President Harrell continued you give them a Goal...

Ms. Emily Hurst related yes.

Vice-President Harrell continued what happens if they don’t reach that Goal?

Ms. Emily Hurst related that is the beauty of the relationship that I have with my Principals, Mr. McCurry, here is one of my New Teachers right there and then Mr. McCurry, is his Principal and basically what happens when I go to observe Mr. DeQuincey Matthews per say. I also have a conversation with Mr. McCurry, he and I are in contact often and he knows what our Plan is and he Supports it, before I put a Plan in place, I need the Principals buy-in...

Vice-President Harrell related and I agree with that.

Board President Bradford related that is good.

Ms. Emily Hurst continued and so Mr. McCurry and I then are on the same page, and we work together, along with their Literary Specialist on Campus, they are the People who are leading their PLC’s. I speak with them as well, I kind of go all over, to make sure that I am working with every person who comes in contact with that Teacher and so we all formulate a Plan. Now of course the ultimate responsibility of, I don’t reprimand, that is not...

Vice-President Harrell related I understand, that should be your Principals, that should be left up to the Principals.

Ms. Emily Hurst continued that is not my Position. That is given, now I communicate with them, like if the Teacher does not do the follow-up that I ask them to do, that the reprimand comes from the Principal. It does not come from me, but I am in communication with them often...

Vice-President Harrell related okay.

Ms. Emily Hurst continued to let them know.

Board President Bradford related okay, good...

Vice-President Harrell related now I understand.

Board President Bradford continued Mr. Hollins is next, Mr. Hollins.

Board Member Hollins related I kind of lost what I wanted to say, but it was basically along the lines of we are talking about Teacher Effectiveness and Student Achievement. But we also need to Observe the shady grounds or the variables in between and we can’t always relate Teacher Effectiveness or Teacher Certification to Student Achievement and it is a shaky ground, so as we see these numbers...

Board President Bradford related right.

Board Member Hollins continued we need to consider that it may look red, but as long as we are not sinking as a whole as a District, we need to continue to keep the high expectations but maintain a steady ground...

Board President Bradford related very good.

Board Member Hollins continued that has been steady over the past 10 Years and of course we want to move up to an “A” District, or an “A+” District, but if we are not “Dropping” then we need to continue to swim and do what we can do...

Board President Bradford related good.

Board Member Hollins continued and not point so many fingers, so to speak.

Board President Bradford related we have gotta keep working hard...

Board Member P. Kent related Mr., wait a minute...

Board President Bradford then turned the floor over to Ms. Christel O’Quin.

Christel O’Quin, Ed.D., Board Member Slaughter Community Charter School related yes, I have a question about the Scores. Just two (2) Questions actually and for the record you said overall Parish, so the Charter Schools Scores are included in all of those Scores that you gave, Overall District Scores?

Dr. Kim Germany related yes.

Dr. O’Quin questioned so those are our Scores as well as the Regular Scores?

Dr. Kim Germany related yes.

Dr. O’Quin related okay, the second question is on the ACT in 2015 were the Charter School Students included in the 2015...

Dr. Kim Germany related Scores.

Dr. O’Quin continued you know we add a Grade...

Coordinator Ford-Anderson related they only do it when you had your 12^th Graders, so you were included, you will be included when we get the School Performance Scores for the 2015/2016 School Year.

Dr. O’Quin continued because...

Coordinator Ford-Anderson continued when your Students make 12^th Grade.

Dr. O’Quin continued so then the Number that you have at ‘15 was improved at ‘16 by the addition of the Charter School Students.

Coordinator Ford-Anderson related yes, we add those Students in, you had 37 Students and the High School had 92.

Dr. O’Quin related so some of the increase was the Charter School Students, is that correct?

Coordinator Ford-Anderson related yes.

Dr. O’Quin related okay and I hear you have Questions about wanting a Breakdown, we have the Breakdown, if anybody wants it. The Charter School we have it...

Board Member P. Kent related I certainly do, Ms. O’Quin.

Board President Bradford related and a question for you young lady, also, besides the Charter Schools, our High School improved also, is that correct?

Coordinator Ford-Anderson related yes, yes.

Board Member P. Kent related he just wanted to go on record as saying that I want time to look at this and study it, Dr. Germany...

Dr. Kim Germany related sure.

Board Member P. Kent continued and then I am going to come back and I am going to ask some more Questions. Okay.

Dr. Kim Germany related sounds perfect.

Board President Bradford directed Mr. Sam to send everybody, make sure all the Board Members have a Copy. Now we are going to do this, we have had all of these Questions and Mr. Sam is the Superintendent and we are going to let Mr. Sam close on this item.

Carlos J. Sam, Superintendent related Mr. President, I just want to remind you that on last month I gave you a report regarding the ACT, it was a hard copy if you remember, regarding the Composite Scores for the District. If I need to send that to you again, I will be glad to and we gave you the ACT Report from last month regarding the Composite Score. Okay, in terms of Hiring Individuals, keep in mind that both Mr. Charles James and Ms. Emily Hurst, one is on Contract and one is a part-time Employee, so we are not trying bust the Budget. But we are trying to demonstrate to our Teachers and Principals that we support them and we want to give them help at or in their School Buildings. Okay, the Principals Job is a very difficult Job, it is very busy, there is a lot of moving parts, they have to deal with Parents, Kids, they have to deal with me and a whole bunch of other stuff that happens at the School Building. And so having an Instructional Coach come into your Building, who is not going to get distracted and go into Observe a Mr. Matthews, who is Teaching 6^th Grade Math and give him some honest feedback about how he is doing in the Classroom is very advantageous. I think the Principals would agree, it gives them another set of ears and eyes to help and improve that Employee. So you know I am not going to shy away from making sure that we Support the Schools and Support the Teachers and Support the Principals...

Board President Bradford related right.

Carlos J. Sam, Superintendent continued if I don’t Support them, then how are they going to get better? So if you want me to make sure that Kids improve and Academic Achievement rises, then there has got to be some Human Capital in the Building that is going to help us do that. Which is one of the reasons why we function in our Professional Learning Communities and we make sure that People collaborate and talk to each other. So we would be glad to Invite you to the Schools, let you sit in on a PLC, I am pretty sure Ms. Emily Hurst here or Mr. Charles James would be glad to let you Shadow them and see what they do. We have a Partnership with Johns Hopkins University, which was a Grant through the United Way, Ms. Jennifer Zeringue is in the Audience. She is going to be working at the High School and one of the things that we are going to Implement is called an “Early Warning System” and we are going to be monitoring Attendance, Behavior and Grades of every Student on a consistent basis. And we are going to have Teachers have discussions about why we think Kids Grades are going up or going down, are they coming to School, are they behaving, are they getting to Class on time. Okay, so I want to make sure that you understand the mechanism that we are putting in place. These people that we are talking about just started two (2) Months ago...

Board President Bradford related right.

Carlos J. Sam, Superintendent continued we recognized back in the Spring of last School Year that we needed to provide more Support in the School Building. Okay, and as your Superintendent I am going to continue to do that. Okay.

Board Member Dawson asked can you introduce the Lady from Johns Hopkins?

Carlos J. Sam, Superintendent related yes, Ms. Jennifer Zeringue, would you please stand.

Jennifer Zeringue, Instructional Facilitator, Talent Development Secondary Center for Social Organization of Schools, Johns Hopkins University School of Education stood in acknowledgment.

Board President Bradford related to Mr. Sam that we want to thank you and your entire Staff, we know ya’ll are doing the best that you can and we know you will continue to work hard. Okay, thank you Ms. Germany, Ms. Netterville, all of ya’ll. Principals, thank ya’ll.

Board President Bradford then proceeded with the agenda.

Item 6.B.(4) Board President Bradford turned the floor over to Superintendent Sam.

Carlos J. Sam, Superintendent related the Student Count and you should have that in front of you and as you can see the Official October 1^st Enrollment Count, Board Members we are at 2,019 Students for the 2016/2017 School Year for the District and we have the numbers.

Board President Bradford questioned what was it last year, Mr. Sam?

Carlos J. Sam, Superintendent related last year we had 2,035, so we are a little down. I have actually been following some nearby Districts, most of the Districts who were impacted by the Flood...

Board President Bradford related are down.

Carlos J. Sam, Superintendent continued are down, Livingston, Ascension, EBR, St. Helena, Baker, Central, Zachary, are all down with Enrollment. So I am hoping this will pick up during the course of the School Year.

Board President Bradford questioned Mr. Sam as to ya’ll saying you would check on it and see how many Kids that we lost. Did ya’ll get a chance to check it and see where those Kids are?

Carlos J. Sam, Superintendent related Mr. President to be honest with you, I don’t think we actually verify, we know of three (3) Kids for sure that are in West Feliciana.

Board President Bradford related West Feliciana. Okay.

Carlos J. Sam, Superintendent related but in terms of beyond that, we have not been able to just pin a number as to exactly why those Students may have left the District.

Board President Bradford related okay. Board President Bradford then called for any further questions.

Carlos J. Sam, Superintendent related we did if you remember gave you a Report, we did pick-up some Kids.

Board President Bradford related yes, I remember you picked-up some, but you also need to get us some feedback on ones lost. Okay, very good. Board President Bradford called for any questions for the Superintendent? Receiving none, Board President Bradford proceeded with the agenda.

Item 6.B.(5) Board President Bradford turned the floor over to Superintendent Sam.

Carlos J. Sam, Superintendent related we are going to ask Mr. LeJeune and Team to give us a report regarding a great opportunity for our School Nutrition Program. We also have a Representative here from the State Department, so if we need some back-up from the State Department, she will help us. Mr. LeJeune.

Tommy LeJeune, C.P.A. related just sort of a little background on what we have here, we kind of heard earlier about you know Flood having a negative impact on you as you are trying to sell your Bonds earlier. This is something that has kind of had an opposite effect that you have got an opportunity coming out of that tragedy. We had a meeting I guess a couple of weeks ago with and I will introduce you to two (2) of the People that helped me and Mrs. Coleman: Jacqueline Bloemer, C.P.A. on my F&W Staff - who kind of did a lot of the leg work and then Ms. Courtney Neubauer, with the State - she sort of brought the opportunity to the District to review. So basically we met and let me just sort of outline for you, you have got a packet entitled “East Feliciana Public Schools (“EFPS”): Food Service Program”, in front of you that just has a number of high level bullet points and I am gonna kind of walk you through that. First if you could or just talking about what your current Food Service Program looks like, very traditional in terms of how most School Districts operate a Food Service Program, that basically your Resources are made up a Federal Reimbursement that is broken down by three (3) components: (1) Free Meals for those who have a substantial amount of Federal Aide or meet certain requirements, (2) Some Students that meet a Reduced Meal Price Category and (3) Then you have those that just simply Pay. So each of those meals have a certain Reimbursement Rate and we have got some of that disclosed in the back and then some of your Students pay a certain amount...

Board President Bradford related right.

C.P.A. LeJeune continued Pay for their meals and those Resources go in and come out of your Food Service Program, so very traditional. In terms of your Student Charges none of those have changed for about six (6) years, the last time you made a change was about 5¢ per meal on the Pay side. And sort of what has come out of this is when Ms. Neubauer did her analysis is that you look at kind of where the U.S.D.A. would expect you to be from a “charging” prospective for your Pay Students and you are about 48¢ sort of under where they would like to see you from a charging prospective, so we have got that issue. So from that sort of two (2) things came out of the discussion, you know (1) as you go to the next sort of set of Data Option #1 is to start looking at some price increases per meal and that is sort of one Option; and (2) the other what is called the “Community Eligibility Program” that the State offers, where it is an opportunity depending upon certain calculations that get kind of complex where you could eventually get all of your meals provided to your students Free. So we explored that with Ms. Neubauer, but basically what happens is in order to qualify for the Program you have to have a certain set of your Student Body receiving some form of Aide, with 40% being the minimum and at that point you can opt into the Program. If you get to a higher percentage of your Students receiving Aide or 62% as we have got disclosed here then your entire Student Body, would qualify for Free coverage or you would get a Federal Reimbursement at the Free Rate. So we have kind of gone through and did the Analysis and right now you are right at about 66.47%, so you are sort of right above, where you could offer Free Meals up to 100% of your Student Body. Which is obviously great and sort of a little bit of background on that, we did look at it last year and simply did not have the percentages last year to bring it to you in terms of you know why we didn’t opt in. Partly because you know we had a lower percentage, we did not meet the 62%, we met the 40%, but we didn’t meet the 62% which meant that we could not charge everyone out at the Free Rate of Reimbursement from the Feds and we could no longer Charge if we opt into the Program, you can no longer Charge Students to Pay for their Meals. So once we looked at it last year, just financially it just didn’t make sense, it was going to become a burden on the General Fund so we elected to keep the Program as it had been you know throughout your History. So the two (2) changes impacting the Qualification that gets you to the 100% level, now first your Charter School has its own Food Service Provider, so the State is looking at you Independently of that Student Body and you have just got sort of a different Student makeup from an Income Prospective and as a result it really bumped your Federal Aide percentage up on your Family Aide quite a bit. The second thing that really had the greater impact was the Flood and you know basically People that are getting Aide, basically it extended to those getting Disaster Aide, so it really increased the amount of People that Qualified under the Program in determining that 62%. You know that you got and you can see with the Flood Event got you to just over 66%. So basically if you go to the second page and say what does all of this mean, if you opt into the Program is one you have an opportunity to provide your Students you know Free Meals where you would not have any Charges to them. The Federal Reimbursement that you would convert your Pay Students, it doesn’t really have any effect on the Students that currently get Free Meals now, because the Reimbursement Rate is the same. So we get no additional Resources because of that and the same thing for your Reduced Meal Students, right now they have a certain Reimbursement Rate and we charge them a difference that gets us to the same Federal Reimbursement Rate. So we just simply convert them over to our Federal Reimbursement Rate and we no longer charge them a small amount of money, so we get the same Resources. Where we get sort of an up tick is in our Paying Students, right now what they Pay compared to what the Federal Reimbursement rate is, we can jump up anywhere from between 50¢ and $1.11 Per Meal. So it is going to produce some more Resources for the District to operate its Food Service and while you are providing basically Free Meals to a particular section of Students. The other thing that we will look at in the Future is if you elect to opt in, basically the Re-Certification would occur in April, 2017, but we would go back through the same calculations and if the numbers which we would reasonably expect them to be the same as they are today, they will probably carry into the Spring. We have the Option to Extend that Program for an additional 4 Years past this School Year, so we have got a 5-Year, potentially a 5-Year Program for you if the numbers work out right. And then you can opt out at any time, that is the other thing that we could look at, if we decided it did not work and wanted to revert back to the Program that we currently have, we could do that pretty much at any time. Then the other thing that it does for you is that right now, you collect a large number of Applications for those applying for Free and Reduced Meals and you have got to basically come in and Evaluate those Applications, file that Data with the State and Maintain that and that has sort of been sort of an Audit Spot for us because there are so many to deal with and with the limited number of people to Evaluate a significant sum of Applications it is just a real Administrative burden that you would eliminate. So it is attractive from that respect to. The only real risk that we can see at this point in time is just no different than your current situation and that is Managing Food Costs, that we are no longer going to Charge Students, so we loose that Resource, we should maintain and grow our Resources, but we still have to manage our Costs, so that we have a limited amount of money to operate and we got to pay to operate our School Food Program through those Funds. So, but that is really no different from what the current system is, it seems like an attractive deal.

Board Member P. Kent related I don’t see any difference in it...

C.P.A. LeJeune related right.

Board President Bradford called for a motion...

Board Member P. Kent continued you are going to get reimbursed on the Federal end of it correct?

C.P.A. LeJeune related correct.

Board Member P. Kent related I am going to wait for this Lady and let her explain.

Courtney Neubauer, Education Consultant, Nutrition Support, Louisiana Department of Education related I don’t have a Presentation, I left it to them!

Board Member P. Kent related oh, you don’t!

Ms. Neubauer related but I will answer questions.

Board Member P. Kent related well you are probably going to answer some questions then! Where has this Program been?

Ms. Neubauer related this is actually part of the U.S.D.A. Food Program, so our money comes from the Federal Government and we are basically the hold over Department, we are the ones that are the “pass-thru”. So U.S.D.A. came about in the School Year 2014/2015 with the Community Eligibility Provision which basically allows you to serve all Meals Free to the Students. Some Schools Opted in the beginning and then others have kind of tagged along as we have gone through the Years, so E.B.R. was one of the first Systems to actually come on board with all of their Schools operating C.E.P. and you know they have been very successful with that. So what has happened this Year for ya’ll in particular, when the Flood happened, we as a State Agency went to U.S.D.A. and asked for some Flexibilities to allow our Districts to have a little bit more room to establish C.E.P. Numbers. So typically that Number always comes in April and because of the Flood U.S.D.A. has allowed the Districts in the Parishes that were Disaster Parishes to use Current Data. So you are able to use Data from the Beginning of this School Year through September 30^th, 2016, but also in that same period of time had all of those DSNAP Applicants came through, so those Students or Families are pulled into the Pool of SNAP Applications now. So now you have got an increase in Eligibility for these Programs, so it has really created a I mean a positive out of the Flood for most Districts who were in the 22 Disaster Parishes.

Board President Bradford related okay and called for any more questions.

Board Member P. Kent related alright. Well, did I ask one, I wonder if I asked!

Motion by Vice-President Harrell, seconded by Mrs. J. Kent and Mrs. Dawson to authorize application to and participation in the Community Eligibility Program, resulting in free meals for all Students. Further to authorize Board President Michael Ray Bradford and Carlos J. Sam, Superintendent to use their discretion on behalf of the East Feliciana Parish School Board; in signing any and all documents necessary to bring same to fruition.

Board President Bradford called for any questions...

Board Member P. Kent related let me ask you a question.

Board President Bradford continued or comments. Now you may ask your question Mr. P. Kent.

Board Member P. Kent related pardon me.

Board President Bradford related you can ask your question now.

Board Member P. Kent related oh, okay. What is your name now?

Courtney Neubauer, Education Consultant, Nutrition Support, Louisiana Department of Education related her name is Courtney Neubauer

Board Member P. Kent questioned Neubauer?

Ms. Neubauer related yes.

Board Member P. Kent related alright, Ms. Neubauer. It sounds like a great Program for us, okay.

Ms. Neubauer related yes.

Board Member P. Kent related as Tommy was saying that we are going to have to Manage Costs on Food, is that right?

C.P.A. LeJeune related yes, that is really no different than your current situation, you know you have got a certain sum of money coming from the Feds and Paid for by Families, it is really no different.

Board Member P. Kent questioned Ms. Neubauer how long do you think or feel that this Program is going to last?

Ms. Neubauer related well you are asking me you know the $1 Million Dollar Question. U.S.D.A. did put out a Final Rule in July that kind of put this in Federal Regulation, so for it to go away, it is going to require more Federal Legislation. So I mean there is nothing in the works, but your guess would be as good a mine. But once you “lock in” so come April, 2017, you know with the Numbers and if you choose to Elect for another 4-Years, you would be able to do that for that 4-Year Period of time.

Board Member P. Kent questioned is that when it goes into effect?

Ms. Neubauer related it would go into effect immediately, if ya’ll make that decision and then in April, 2017, you would have to Re-Establish. There is a way the Flexibilities were written you can Elect using Current Year Data for this School Year and then you would have to Re-Establish in April, 2017. But the catch is that the same Students are still here that are here now, so it is still essentially the same Data.

Board Member P. Kent questioned does that affect the Charter School?

Ms. Neubauer related they would be able to do it, but they are at this time their own School Food Authority as it relates to Food Service, so that is why they are separate. So this Year is their 1^st Year to Operate as a Separate Food Service Entity. So in our eyes, they are not part of the District.

Board President Bradford questioned so if they were still part of the District, they would be able to...

Ms. Neubauer related they would be able to...

Board President Bradford continued they started their own Food Service.

Ms. Neubauer related correct, correct. So yes, Food Service wise, we capture them very different from ya’ll. So at this point they would not be able to elect in with your Cluster, so if they choose to do it, they would have to Establish on their own.

Board President Bradford related okay.

Board Member P. Kent questioned they are not using us as a Food Service...

Board President Bradford related no.

Board Member P. Kent continued entity?

Ms. Neubauer related no, not at this time.

Board Member P. Kent related okay, they got their own?

Ms. Neubauer related yes.

Board Member P. Kent related okay, Thank You.

Item 6.B.(6) Board President Bradford turned the floor over to Superintendent Sam.

Carlos J. Sam, Superintendent on Personnel Matters we will have Mrs. Netterville give us just a briefing on our Staff Updates. Thank You, Tommy.

Board President Bradford related Thank You, Mr. Tommy.

Keisha Netterville, Executive Director reviewed with Board Member present her handout entitled “Staffing Updates as of October 3, 2016", my report for this particular month is pretty much very brief. She noted we currently have one (1) vacancy as listed and there were a total of four (4) resignations for the Month of September, 2016.

Board Member P. Kent questioned Mrs. Netterville...

Exec. Director Netterville related yes.

Board Member P. Kent continued we had four (4) Resignations for the Month of September, is that Teachers?

Exec. Director Netterville related no, sir, that total would also include some of our Bus Drivers.

Board Member P. Kent related pardon me.

Exec. Director Netterville related Bus Drivers as well.

Board Member P. Kent questioned all Bus Drivers.

Carlos J. Sam, Superintendent related no.

Exec. Director Netterville related no, sir. Teachers and Bus Drivers

Carlos J. Sam, Superintendent related we had 1 - Bus Driver...

Exec. Director Netterville related 1 - Bus Driver, 3 - Teachers...

Carlos J. Sam, Superintendent continued 3 - Teachers, can you tell me locations?

Exec. Director Netterville related yes, sir. We had one (1) at Clinton Elementary School, we had one (1) or two (2) at East Feliciana High School and one (1) at East Feliciana Middle School.

Board Member P. Kent questioned did you do an Exit Interview with them?

Exec. Director Netterville related yes, sir. With the actual Teachers, the Principals do the Exit Interviews and with the Bus Driver the Transportation Supervisor does the Interview. But I hold all of those in my Office and yes I do review those.

Board Member P. Kent questioned was there any indication of why they were leaving?

Exec. Director Netterville related most of them were Other Employment, but one was for Health Reasons.

Board Member P. Kent related I see. He questioned that one (1) Vacancy at Clinton Elementary, wait a minute you said you had three (3) Teachers, have you already filled those?

Exec. Director Netterville related we have already filled those, we work very quickly to fill them as the School Year has already started, I would hate to be in a Principal’s shoes, I have been there before, with a Vacancy.

Board Member P. Kent questioned you filled them with Certified Teachers?

Exec. Director Netterville related no, not all of them.

Board Member P. Kent questioned not all of them?

Exec. Director Netterville related not all of them are filled with Certified Teachers.

Board Member P. Kent questioned how many are Certified?

Exec. Director Netterville related as Mr. Sam said before the Pool is very small at this point, so what we do is we try fill them with the best Candidate and to answer your question one (1) was Certified.

Board Member P. Kent related one (1). Okay, Thank You.

Exec. Director Netterville related yes, sir.

Board President Bradford related to everybody that Teachers leave just like all other Employees for the same reason, more money. Would you agree with that Mrs. Netterville?

Exec. Director Netterville related certainly and that has been the case in most of the Resignations. Like I said...

Board President Bradford related Thank You very much Mrs. Netterville.

Board Member Dawson related that is nothing new.

Exec. Director Netterville related finally as a part of my report I would like to recognize the new Assistant Principal for the High School, Ms. Ashley Chavis-Fontenot.

Board President Bradford related it is good to have you, thank you Mrs. Netterville.

Exec. Director Netterville related yes.

Item 6.B.(7) Board President Bradford turned the floor over to Superintendent Sam.

Carlos J. Sam, Superintendent related Mr. President and Members of the Board, our last part of my Report is Operations and Maintenance Report, Mr. Bell.

James Bell, Jr., Supervisor related to Board Members present on last Month one of the Gym ballast at East Feliciana High School malfunctioned and the lighting was disabled and the Fire Department was called to monitor the scene, the smoke was localized to the Gymnasium and Front Hallway and the smoke was quickly dissipated by use of fans through the Fire Department. The Maintenance Department disconnected the light fixture from electrical circuit and is waiting for the upcoming Lighting Improvements through the Energy Efficiency Project or we will repair the fixture or any other bulbs prior to starting Basketball Season, if necessary. If we can’t get the Bonds sold for the Energy Efficiency Project. The Maintenance Department also enlisted the help of Central Plumbing for the 4" floor drain at the Jackson School Complex, the drain line is located above the suspended ceiling, as you may recall this is the 3^rd P-trap repair at that specific facility. Just given the age and the nature of specific designs, we will have plenty of other opportunities for similar failures throughout the Complex.

Vice-President Harrell questioned shouldn’t we go on and change them?

Supervisor Bell related money is the issue, to get Central Plumbing in for each one of those P-traps is about $1,500.00 each.

Vice-President Harrell questioned we can’t do that ourselves?

Supervisor Bell related the cutter or to cut that cast iron line overhead and then the proper PPE is just outside the scope of my Guys Skills Set. He related the Intercom System for the Jackson School Complex has become problematic and is totally inoperable for Jackson Elementary School, as you may know the System is 31 Years old, the Replacement Parts and the Technicians are hard to find. We are currently soliciting Quotes for a New System and we Estimate that the New System will costs approximately $50,000.00 to $60,000.00 and that also depends upon the condition of the Current Wiring that is already in the Building, the Speakers and the Call Buttons and the Features of the Specific System. A preliminary test conducted for the Chiller at East Feliciana Middle School indicates that the Chiller was indeed struck by lighting, the Insurance Company has paid for an outside Contractor to come in and run a series of tests to see if they can locate the problematic Circuit without replacing all of the Logic Boards connecting the Chiller. A Third Party Contractor believes that they have found the specific Circuit that has caused the problem, we are anticipating taking the Rental Chiller Off-Line this Saturday and seeing if we can Power Up the Districts’ Chiller to see if we can get it to run whereas we can do more Tests to see if the Chiller needs any more Maintenance or any more Repairs. Hopefully, replacing that one (1) Logic Board will get it squared away.

Board Member P. Kent questioned and this is with a recommendation from the Contractor that the Insurance sent in?

Supervisor Bell related yes, sir.

Board Member P. Kent questioned to start up the Old Chiller?

Supervisor Bell related yes, sir.

Board Member P. Kent and shut down the old one, we are still operating on the Rental?

Supervisor Bell related yes, sir.

Board Member P. Kent questioned how much is that costing us a day?

Supervisor Bell related I don’t know a day, but it costs us $9,000.00 per Month.

Board Member P. Kent related $9,000.00, okay.

Supervisor Bell related yes, sir.

Board President Bradford questioned Mr. Bell have you done any clean-up over at the Jackson Track, over there, that Old Track? Have you done anything over there to kind of prep it up a little bit?

Supervisor Bell related we are maintaining those Areas, as you may recall, when Lean Frog came in and did their Efficiency Project they recognized that for a District of this size and the number of acres that we actually have, we actually need five (5) more Gentlemen, Maintenance Guys, to keep up our Facilities. We don’t have those five (5) Guys, as you know the Track over there has been Condemned, so what we try to and what we try to focus on is the areas that the Public sees the most. As of right now the Track and that specific area is not an area that the General Public sees...

Board President Bradford related right.

Supervisor Bell continued so based upon the Manpower, the Money and the Resources, we have a Plan and we try to focus on the Areas that the Public sees and then we fall back and take care of those Areas as needed.

Board President Bradford related so if somebody is back there, we don’t need anybody back there anyway. Am I right Mr. Bell, is that what you are saying?

Supervisor Bell related I am going to defer that question!

Board Member P. Kent related you may want to put in for the five (5), because we sure have been hiring a lot of people around here lately, so you may want to put in for five (5) more.

Board President Bradford related well we are hiring the people that we need, you are doing the best that you can in hiring people.

Carlos J. Sam, Superintendent related yes. So let me say what he didn’t mention was that we have a Partnership with the Sheriff’s Office, the New Sheriff has graciously given us three (3) additional Individuals from his Shop to help out with Maintenance, at no cost to the District. Okay, so you may have noticed that the Grounds look a little bit better, we are striping sidewalks and parking lots and going to pay more attention to the Jackson School Complex Track so Thanks to Sheriff Jeff Travis who is helping us with the Manpower Area. I did want to mention that.

Board President Bradford related okay.

Supervisor Bell related finally the Maintenance Department is still cleaning up at the Old Clinton Middle School, per FEMA the School is securing three (3) Quotes for replacing the Sewer Pumping Station, the AC Package Units and Cleaning of any Areas that may have biological growth that may be suspected to be mold. So those are the...

Board Member P. Kent questioned you are getting Quotes for 18 of those Package Units?

Supervisor Bell related yes, sir.

Board Member P. Kent questioned why? Why would you want to put or spend money and put 18 in there when there is nobody in the Building?

Supervisor Bell related for #1 FEMA has a Mitigation Project whereas any of those specific units, we can’t take that money and let’s say if FEMA gives us money for that specific location, we can’t take any of those specific funds and transfer them to another location.

Board Member P. Kent related I can understand that.

Supervisor Bell related so as of right now, we still have Package Units that are at Clinton Elementary School, we have Package Units that are at Slaughter Elementary School, so as those Units fail at Clinton Elementary School and Slaughter Elementary School, we do use those Units for parts and to Refurbish the Units and keep those Units running. Those Units are 26 Years Old and 6 Years past their expected life, so we use that area down there at the Old Clinton Middle School to Refurbish and use parts to keep the other District Units running.

Board Member P. Kent questioned but does Slaughter need Air Conditioning now?

Supervisor Bell related in the Cafeteria, we did place 4-Tons in the Cafeteria and they do need Package Units, some of that will be covered in the Energy Efficiency Project that is coming on hand and some of those Units will be replaced. But also, we do have Individuals that are Leasing the Buildings, well not necessarily Leasing Building, but are in a Co-Operative Endeavor such as the Drug Council and Quad Area.

Board Member P. Kent questioned do they have Air Conditioning now? Slaughter?

Supervisor Bell related Slaughter Elementary, yes, sir they do.

Board Member P. Kent related so they are not, or we do not have Classes that do not have Air Conditioning? Correct?

Supervisor Bell related no, sir. All of the Classrooms are Air.

Board Member Dawson questioned you mentioned the Cafeteria, has that one been fixed, because that one is terrible.

Supervisor Bell related yes ma’am, we added 4-Tons to those Units, those Units are scheduled to be replaced during the Energy Efficiency Project.

Board Member Dawson related okay, you had mentioned that.

Supervisor Bell related yes, ma’am.

Vice-President Harrell questioned what about the Door Closures, have they been repaired to?

Board Member Dawson related not the Back Door.

Supervisor Bell related I will have to check and actually look at the Door Closures, I know that we do have a Work Order for those and I know that they have been Ordered, whether or not they have made it to the Warehouse, I haven’t checked. But we ordered those last week.

Board President Bradford questioned Mr. Bell, what about the Air Conditioning at Clinton Elementary and the Other Schools?

Supervisor Bell related those Air Conditions are functional, we did have to replace one in the Literacy Lab, we had a Package Unit that we had to replaced. But once again all of the Units in the District are almost 26 Years old, they are beyond their expected Lifetime and I am just being honest, we have no Funding Source as of right now other than the Energy Efficiency Project to replace those specific units.

Board Member P. Kent related that could be way down the line, couldn’t it?

Supervisor Bell related yes, sir.

Carlos J. Sam, Superintendent questioned the Energy Efficiency Project? He noted the Energy Efficiency Project is going to come as you know once we Sell the Bonds we are going to start that Project immediately. So once the Bonds are Sold, the Project will start immediately and those kinds of things that he is talking about will be replaced, the Lighting and the Air Conditioning.

Board President Bradford related yes, right.

Board Member P. Kent questioned those Units will give you Heat and Air, right? It comes out of the same thing?

Supervisor Bell related yes, sir, Heating and Air.

Board President Bradford questioned so you are doing the best that you can, but you have gotten it working?

Supervisor Bell related oh, yes, sir we are not going to make any excuses.

Board Member Dawson related let’s just hope that you get that phone call tomorrow.

Carlos J. Sam, Superintendent related I know, think positive.

Board President Bradford questioned what else do you got Mr. Bell?

Supervisor Bell related that is it.

Board President Bradford related you are doing a good job.

Supervisor Bell related Thank You, sir.

Board President Bradford questioned are you through with him, Superintendent?

Carlos J. Sam, Superintendent related Mr. President he is doing a great job and this ends my Report.

Board President Bradford questioned that’s it?

Vice-President Harrell related there is one (1) more little job though.

Carlos J. Sam, Superintendent questioned one (1) more little job?

Supervisor Bell related yes, sir.

Vice-President Harrell related at East Feliciana High School, none of the Lights were working...

Board President Bradford questioned is that here?

Carlos J. Sam, Superintendent related the Lights in the Parking Lot...

Vice-President Harrell related at East Feliciana High School, there is no Lights in the Parking Lot.

Supervisor Bell related okay.

Board President Bradford questioned are you going to take care of that?

Supervisor Bell related yes, sir.

Board President Bradford related Thank You Mr. Bell.

Vice-President Harrell related Thank You.

Item 7.A. Board President Bradford turned the floor over to Superintendent Sam.

Carlos J. Sam, Superintendent turned the floor over to Mr. LeJeune.

Tommy LeJeune, C.P.A. related yes, this is a matter that we discussed at the Finance Committee Meeting back in April, when we were talking about replacing your Older Accounting and Payroll System. Part of that Report that I gave we were contemplating and we were expecting that to take some of the up-front costs and put it in the form of a Lease to keep our Costs Neutral over the next four (4) to six (6) years and so rather than having to pay it all out-of-pocket at once. You Guys approved that at your May Meeting, in terms of that Project, the Leasing Company wanted a specific Resolution, so that is why we are here with that at this time, from the Board rather than a Resolution just approving the Project as you did in May.

Motion by Mr. Terrell...

Board Member P. Kent questioned can you remind us about it...

Board President Bradford related wait until we get the motion Mr. P. Kent and then we will go with your question. Okay?

Motion by Mr. Terrell, second by Mr. Brooks to adopt a Resolution (a copy of which is attached hereto for reference) prepared by Government Capital Corporation Lease Purchase Financing in re: Contract for ALIO Accounting & Payroll System Software & Services, Stephen L. deBessonet, Excel Software Professionals, Ltd., Baton Rouge, LA {Bd. App.: 05/10/2016 Item 8.C.8.}.

Board President Bradford then asked for any public questions or comments before a vote is taken on this motion.

Board Member P. Kent questioned what is the Total Costs of this Project?

C.P.A. LeJeune related the Total Costs was let’s see Purchase and Implementation it was around $230,000.00...

Board Member P. Kent questioned $230,000.00...

C.P.A. LeJeune continued but that it was over a 5-Year Period of time, so it was comparable to what you are paying Methods now. The only Issue was there was about $140,000.00 due in Year-1 and so what I didn’t want to do was to incur all of that in 1-Year and that we would basically take, the Lease would be for $113,000.00 and we would spread that out over 6-Years.

Board Member P. Kent questioned and this is for Payroll, correct?

C.P.A. LeJeune related well Payroll and Accounting, it is your whole Financial Reporting System.

Board Member P. Kent related okay, it is I mean like I know there is an Office back there that does the Business Ends of it, there is Payroll, there is Sales Tax and Sales Tax is not included I know at this point...

Board President Bradford related Mr. Sam, go ahead Mr. Tommy.

C.P.A. LeJeune it was basically that your entire System that you are currently using.

Board President Bradford related okay. Mr. Sam, when we are doing Reports like this, I want to have you, you are the Superintendent, it is good to hear from Mr. Tommy, I want to hear from you and what is your take on this?

Board Member Melvin L. Hollins left the meeting at this time.

Carlos J. Sam, Superintendent related what Mr. Tommy has presented to you is a Resolution that is required by the Agency and if we would have known that it would be required, we would have presented it to you back in April, but this is basically a formality. Once a Resolution is passed then we will eventually bring back to you, after we send to Mr. D’Aquilla the Contract, so we will vet the Contract with Mr. D’Aquilla and/or Bob Hammonds, if it need be. But I will not sign any Contract unless we bring it back to the Board.

Board President Bradford related very good. Board President Bradford then proceeded with the vote. All yeas. The motion carried. Absent during vote: Hollins. Absent and not voting: Matthews and Corcoran.

Board President Bradford related Thank You, Mr. Tommy.

Item 7.B. Board President Bradford turned the floor over to Superintendent Sam.

Carlos J. Sam, Superintendent related yes, sir. He related Mr. Roddy, Dr. Roddy will speak on this Item. If you recall Mr. Harrell, Vice-President Harrell had asked basically to Critique our Processes related to the Emergency Response and so we put together, after Brainstorming with the Leadership Team and Others, we have given you kind of the Areas of Strengths and some Possible Areas of Opportunity that we think we need to improve upon in the hopes that we never have The Great Flood again, or any Crisis if need be. So Dr. Roddy do you want to speak on this?

Knight Roddy, Ph.D., Supervisor related certainly. You should have that handout entitled “Flood of 2016 Emergency Management Procedures Review - Revised 9/19/16" and as Mr. Sam said, the Leadership Team met and we Reviewed the handling of the Event and also we met with the Principals at one of the Principal PLC’s and asked them for Input into what went well and what could be improved. And you see four (4) bullets there under What Went Well, the various Methods to Communicate, the Phone Trees, School Messenger, the Baton Rouge Media Outlets, Facebook, etc. Appeared to work very well in Communicating the Closure and the Re-Opening to Parents and the Communities. There was or the Principals brought this up that there was constant Communication between them and Mrs. Netterville and the Superintendent and them throughout the Event. It was commented that the Plan to Re-Open School, which we Reviewed at the last Board Meeting, worked very well. And then also, the Principals also mentioned they got no Negative Feedback or Criticism or anything about the handling of the Event. Areas of Opportunity, there is a texting and e-mail capability of School Messenger that we plan to implement in the Future, that is one thing that we could incorporate that we didn’t do this time and secondly, if at all possible have pre-approved Contracts with DCFS, which was DSNAP, the Disaster Food Stamps and also FEMA, it is possible to have this Contracts in place before Disaster Strikes and a Request comes to Use our Facilities. So that is my Report, any questions?

Board Member P. Kent related yes.

Dr. Roddy related yes, sir.

Board Member P. Kent related on this Messenger thing, I thought we had that.

Dr. Roddy related we do, it is ...

Carlos J. Sam, Superintendent related a Robo Call System. It is a Robo Call System and basically what Dr. Roddy is saying is we can use Texting, so you could actually or you could Text, if we had your Cell Phone we could send you a Text Message, which would be the same Message that you would get via Robo Call. Or we could send you and e-mail using the same System. So what we want to try to do is start putting in E-mails and Cell Phones into our System, so that when we send the Robo Calls, not only do you get the call, but you get the text and/or e-mail as well. So just expanding the usage of the System that we currently have in place.

Board Member Dawson related we get it, but Paul you don’t get it?

Board Member P. Kent related yes, I think I do.

Board Member Dawson related we get it 2 or 3 times, the same message.

Board Member P. Kent related I don’t know if it is Robo Call or what it is. I always thought it was texting.

Dr. Roddy said I have the next Item too.

Board President Bradford related go ahead Mitch, I am sorry.

Vice-President Harrell related just a thought, we didn’t have Catastrophic Damage but Livingston Parish and several other Parishes did. We probably need to put in our Plan, if we had a Catastrophic Failure or Damage in case of a Hurricane, what would we do if we lost our Schools? You know we need to think about that and that was kind of the reason for the Critique is the “What If”. Because other Schools experienced this and they are devastated by it, but it is something that we need to think about and come up with a Plan prior to it happening. What do we do, you know that kind of stuff.

Carlos J. Sam, Superintendent related yes and I think you make a good point...

Board President Bradford related good point.

Carlos J. Sam, Superintendent continued yes, he makes a good point and let me say this, depending upon what Site we would actually loose, keep in mind, that not all of our Buildings are at Capacity. Okay, they are not “at” Capacity, so if you think of them in Ascension Parish for example, they have Platooned their Schools such that at Dutchtown High School has gone from 8-11:30 sequence and I think its, I forget the other High School, they are going from 11:30 to 3, at the same High School...

Board Member P. Kent related yes, Live Oak. I think or is Live Oak in Denham?

Carlos J. Sam, Superintendent continued so for us, if we lost Clinton Elementary School, you know potentially we could move those Kids to Jackson. Okay, or vise versa, of course if we lost the Complex then we would have to move the High School Kids to the Middle School and all of the rest of those Kids from the Complex to Clinton Elementary. So you know we don’t have as many Buildings as some Districts might have in terms of Play, but God forbid that we don’t loose any Buildings, but I agree.

Vice-President Harrell related the other side is Funding, I mean we don’t have that tapped into our Funding, Tommy. You know as a Reserve, if we had a Catastrophic Damage to something, where do we get the Funds from? Because we are not going to have Funds out of the General Fund to pay for a Building. So that is something just to put in there, “What If” we had that Catastrophic Damage?

C.P.A. LeJeune related yes, you basically have got your O&M Fund and we have kept about $1 Million Bucks for those types of Events...

Vice-President Harrell related okay.

C.P.A. LeJeune continued in the World of Buildings, $1 Million Dollars does not go very far.

Vice-President Harrell related nope.

Board President Bradford related that is true.

Vice-President Harrell related so just something to think about, I mean there is a lot of Schools that are in the process of trying to Re-Build their Schools and they don’t have the Money to do it with.

Board President Bradford related yes.

Carlos J. Sam, Superintendent related yes, and what they are doing is going into a Deficit basically.

Board President Bradford questioned are you finished?

Board Member Terrell related we can refer it to the Building Committee.

Board President Bradford related yes.

Vice-President Harrell related that is the reason I am trying to head this off!

Board President Bradford related ya’ll can take to the Building Committee and spend 2 or 3 Hours on it.

Vice-President Harrell related I am being pro-active okay!

Board President Bradford questioned are you finished?

Dr. Roddy said yes, sir.

Board President Bradford questioned okay, Doc, you got something else?

Dr. Roddy related I have the next Item, I am waiting.

Carlos J. Sam, Superintendent related the next Item Mr. President, the next Item 7.C.

Item 7.C. Board President Bradford turned the floor over to Superintendent Sam.

Carlos J. Sam, Superintendent related Item 7.C. is the a recommendation and you will have two (2) Options as you will see in your packet regarding the Make-Up of Instructional Time and so I am going to ask Dr. Roddy to present the Information to you. But he will also tell you that we have met with the Principals and we have met with the Calendar Committee and we have informally interviewed some Individuals about you know what they think our Options are. Keep in mind as you look at these two (2) Options, you had 4.3 Days of Contingency Days built into the Original Calendar. Okay, we were out for 7 Days and so what we are trying to do is at a very Minimum is meet the State Requirements on Instructional Time. Option 1 as you can see is a Total of 1,435 Minutes that we need to make-up during the Course of this Semester, which would include bringing Kids back to the School District October 14^th, in lieu of the P.D. Day, utilizing Veterans Day, for which you would have to Waive part of your Policy and obviously Extending the School Day by 15 Minutes. That is Option 1 and we have basically put some notes for consideration on the document for you to take a look at. Option 2, which if we chose Option 2, there would be no “Built In Contingency Time” into the Calendar. Therefore, if we had to be out of School in December or January we would have to Make-Up that Time somewhere. So Option 1, Builds in Additional Time, Instructional Time, such that if we were out of School for a Day, we would not have to make it up. Option 2 does not “Build in that Time”, but it does not require you to come, well it allows us to continue our Holiday of Veterans Day. Okay, now there were other Options considered, let me say that. We could Extend the School Day by 30 Minutes, quite frankly, talking to most Employees, Teachers are tired and Students are tired. You know Extending the School Day that long, I don’t think that is Instructionally Sound. So we thought we would meet a Happy Medium around 15 Minutes more Time, now this would only be until December. Okay, in January you would start back with the Regular Schedule and we would be out a 3:00 P.M. Alright, I think the other Areas of Taboo was Thanksgiving and Christmas, you know they said to us, “Don’t Touch Thanksgiving and Christmas!”

Vice-President Harrell related and that is what I would think they would want to take a day off of.

Carlos J. Sam, Superintendent related we respected that request and said look, because you have got to keep in mind, Thanksgiving and Christmas, Folkes Plan well in advance around those Holidays, they are either Traveling or they are making Plans for Relatives to come to their Homes and they want that time. By the time that Thanksgiving gets here, I can tell you most Teachers are worn out and they ready for a rest and a break. Okay and so I haven’t talked to anyone who said “Look Touch Thanksgiving and Christmas”. So that only left us a few Options, which are the Options that we have here and I know you are going say well Mr. Sam...

Board President Bradford asked what is your recommendation Mr. Sam?

Carlos J. Sam, Superintendent continued what do you recommend...

Board President Bradford related yes, what is your recommendation?

Carlos J. Sam, Superintendent related I don’t struggle with either one of them Mr. Bradford, we can Poll the Principals, it is kind of a Mixed Bag with the Principals! As a matter of a fact, I think Dr. Roddy told me, one Principal changed his Vote today or something and two Principals changed their votes today! And so...

Dr. Roddy related as of last week as you see there the Highest Ranked Option among the Principals was this Option 1, although some had concerns about Veterans Day...

Board President Bradford questioned do we need a motion on that?

Board Member Dawson questioned how does it Rank now that those two changed their minds? Is it still Option 1?

Dr. Roddy related well it evened out...

Board Member Dawson questioned oh, it evened out?

Board President Bradford called for a motion.

Board Member P. Kent questioned so which one eliminates the Veterans Day? What Option?

Dr. Roddy related Option 1, look at Option 1 you would be having School on October 14^th, which was originally Planned to be a Professional Development Day and a Report Card Day ...

Board Member P. Kent related okay.

Dr. Roddy continued and then also having School on November 11^th, which is Veterans Day and just to point out when you have an Election Year, like this Year, we are scheduled to be off on Tuesday for the Presidential Election Day and off on Friday for Veterans Day. And then there was some concern about Veterans Day and we discussed that a lot and one Option there is the Schools can have Veterans Day Programs, which I think will actually in some sense be a better way to Observe and Honor the Veterans that day, if you are having Programs at School. I think a lot of the Kids may not even know why they are off on Tuesday, the 11^th.

Board Member Terrell related Friday, the 11^th.

Board Member Dawson questioned but all you need is 1,055, I mean no 1,020 Minutes?

Dr. Roddy related yes.

Carlos J. Sam, Superintendent related yes.

Board Member Dawson questioned so Option 2, you would only have to do two (2) things and then and you would have that covered?

Dr. Roddy related right.

Carlos J. Sam, Superintendent related you would have it covered, you just wouldn’t have any Additional Time built into the Calendar, so if for some reason we had a Cold Day and we couldn’t come to School, we would have to come back to the Board and say...

Board Member Dawson related we would have to come up with another Plan.

Carlos J. Sam, Superintendent continued yes, we would need to come up with another Plan and maybe a Mardi Gras, Easter, just throwing some other Options out there. Keep in mind we have to make-up this time during this Semester. Okay, so...

Board member Melvin L. Hollins rejoined the meeting at this time.

Motion by Vice-President Harrell, seconded by Mr. P. Kent to Revise the 2016/2017 Student and Employee Calendar utilizing Option 2 for the remainder of the 1^st Semester.

Board President Bradford called for any questions or comments. Receiving none, Board President Bradford proceeded with a roll-call vote, as follows:

Yeas: Terrell, Thompson, J. Kent, Harrell and P. Kent

Opposed: Brooks, Bradford, Hollins, Dawson and Spears

Absent during vote: None

Absent and not voting: Matthews and Corcoran

Board President Bradford announced by tie vote of 5 to 5, with 2 absent and not voting, the motion failed.

Board President Bradford called for a substitute motion on Option 1.

Motion by Mrs. Dawson, seconded by Mr. Spears to Revise the 2016/2017 Student and Employee Calendar utilizing Option 1 for the remainder of the 1^st Semester. Further to waive Board Policy File: GBRL, entitled “Holiday”, in so far only as this motion pertains to elimination of Veterans Day as a designated Holiday within the system.

Board President Bradford called for any questions or comments.

Confidential Asst. Bendily questioned are you going to Waive Board Policy?

Board Member Dawson questioned Waive Board Policy to change Veterans Day?

Confidential Asst. Bendily related yes, ma’am.

Board Member Dawson related yes.

Confidential Asst. Bendily related thank you.

Board Member P. Kent questioned to change it?

Board President Bradford proceeded with a roll-call vote, as follows:

Yeas:

Opposed: Brooks

Absent during vote: None

Absent and not voting: Matthews

Board Member P. Kent related wait, I want to know what changes Veterans Day, what does that mean?

Board Member Dawson related it not a Holiday anymore.

Board Member P. Kent wait, I had a question...

Board President Bradford we have started the Voting now, its gone, now go ahead and vote. Board President Bradford proceeded with a roll-call vote, as follows:

Yeas: Terrell, Thompson, J. Kent, Bradford, Hollins, Dawson and Spears

Opposed: Brooks, Harrell and P. Kent

Absent during vote: None

Absent and not voting: Matthews and Corcoran

Board President Bradford announced by majority vote of 7 to 3, with 2 absent and not voting, the substitute motion passed.

Board Member P. Kent questioned what does changing Veterans Holiday mean? That is all I wanted to ask awhile ago and I was...

Carlos J. Sam, Superintendent related Mr. P. Kent...

Board Member P. Kent continued rudely interrupted by the President...

Board President Bradford related you we not rudely interrupted...

Board Member P. Kent related I was.

Board President Bradford related we had started the Vote, Mr. P. Kent.

Board Member P. Kent related the Vote hadn’t started yet.

Board President Bradford related she had started the Votes.

Board Member J. Kent related so they have to go to School on Veterans Day.

Board Member Brooks related they have to come to School on Veterans Day.

Board Member P. Kent related pardon me.

Board Member J. Kent related they have to go to School...

Board Member Brooks related they have to come to School on Veterans Day.

Board Member J. Kent continued they won’t be off on that day.

Board Member P. Kent related I just wanted to know what the change meant, is all.

Board President Bradford related okay, lets’ move on, no more mistakes.

Board Member P. Kent related that is all I wanted.

Item 7.D. Board President Bradford called for a motion to go into executive session with no time limit.

Motion by Mrs. J. Kent, seconded by Mr. Terrell to go into executive session, with no time limit.

Board President Bradford adjourned the meeting into an executive session.

Attendees after the executive session: E. Brooks, Jr., Terrell, Thompson, J. Kent, Bradford, Harrell, P. Kent, Hollins and Spears. Absent: Matthews, Corcoran and Dawson.

Motion by Mr. Terrell, seconded by Mr. Brooks to return to regular session at this time.

Board President Bradford announced there will be no action taken from the Executive Session on Item 7.D. Board President Bradford then proceeded with the agenda.

Item 8.A. Board President Bradford proceeded with the next Item 8.A. and turned the floor over to Mr. Paul Kent.

Paul Kent, Chairman of the Insurance Committee related an Insurance Committee Meeting was held on Thursday, September 22, 2016 at 1:30:08 P.M. and called for a motions on Agenda Items 8.A.(a) and 8.A.(b) as printed on the above agenda.

Motion by Vice-President Harrell, seconded by Mr. Terrell to accept the Insurance Committee recommendation in connection with Item 8.A.(a) for Board ratification of Carlos J. Sam, Superintendent, using his discretion on behalf of the East Feliciana Parish School Board; in awarding and signing any documents necessary in acceptance of sole responsive quote received from Dart Insurance Agency, Clinton, Louisiana dated September 22, 2016 for 2016/2017, including, but not limited to, general liability, auto and school leaders errors and omissions {effective dates: 10-01-16 through 10-01-17}.

Board Member Elizabeth Dawson rejoined the meeting at this time.

Chairman Paul Kent related we now need to adopt an Uninsured/Underinsured Motorists Bodily Injury Resolution.

Motion by Mr. Terrell, seconded by Mrs. J. Kent to accept the Insurance Committee recommendation in connection with Item 8.A.(b) for Board adoption of Uninsured/Underinsured Motorists Bodily Injury Resolution.

Board President Bradford then asked for any public questions or comments before a vote is taken on this motion.

Vice-President Harrell questioned what does this entail, explain it.

Board Member Joyce Kent left the meeting at this time.

Chairman Paul Kent turned the floor over to Mr. Dart, Agent.

William “Bill” Dart, Agent, Dart Insurance Agency related to Board Members present good evening and thank ya’ll for having me here, I brought with me, my Partner - Will Andrews, who adjusts and field some of the questions and does some of the work at our Office and he has been here before, but I just wanted ya’ll to meet him. I had something that I needed to talk with ya’ll about, but the Question that Mr. Harrell had concerns the Uninsured/Underinsured Motorists Resolution and this is something that you all sign every year. You do have Uninsured Motorist Coverage on your Auto Insurance Portion of your Package Policy. Uninsured Motorist Limits are based on two (2) Items, one is Bodily Injury and the other is Property Damage. The Bodily Injury is separated into two (2) Limits and those Limits are expressed in Thousands of 20/40, the $20,000.00 Limitation applies to Coverage that would be afforded on an Individual Basis and the $40,000.00 is for the Total Maximum Coverage for all Bodily Injury regardless of the Number of People that are Injured. The last Figure is $15,000.00 and that is for Property Damage. Now what this Covers, I have given you what the Amounts of Coverage are, what this Covers is Injuries and/or Property Damage to your Property and those Limits that I just went over. If you are involved in an Accident with somebody that is either Uninsured or Underinsured, if they have Insurance and they only have the Minimum the State Requires, but the Injuries sustained or the Property Damage sustained is Greater than what their Policy will Pay, then you have an Underinsured Coverage. So this is something that ya’ll would not be responsible for, this is something that you are involved in an Accident with somebody else and it is their Fault and they either have No Insurance or the Insurance they Carry is not enough to take care of the Injuries and/or Property Damage that you sustained and your Coverage would then give that Coverage of $20,000.00 per Person that is Injured, up to a Maximum of $40,000.00 per Accident for all Injuries sustained and $15,000.00 for Property Damage. What I need is a Resolution, that is what LARMA Offers, and I need a Resolution and ya’ll do this every Year signed and stating that is what you willfully chose.

Motion by Vice-President Harrell, seconded by Mrs. Dawson to accept the Insurance Committee recommendation in connection with Item 8.A.(b) for Board adoption of Uninsured/Underinsured Motorists Bodily Injury Resolution.

William “Bill” Dart, Agent, Dart Insurance Agency requested may I, Mr. President?

Board President Bradford related yes, sir.

William “Bill” Dart, Agent, Dart Insurance Agency related to Board Members present may I also make mention of something else. I first wanted to tell you all that I really appreciate the Business that ya’ll have given us over the last 41 Years, since 1975, I have written Insurance for the School Board, with the exception of 3 Years. Those 3 Years were written by a Texas Agent, he was not properly Licensed and ultimately Prosecuted by the Department of Insurance. So I feel okay about losing them for those 3 Years, I could not compete with that Person, that was not completely on a level playing field. So I do take it as an Honor and a Privilege to handle your Business and I want you all to know, quite often you don’t get Thanks by People that you do Business with and I don’t take that lightly. In line with that I mentioned that at the Insurance Committee Meeting that we met with not too long ago about the possibility of having you all Appoint Dart Insurance Agency as your Agent of Record for Multiple Years. In the information that you got tonight, you saw that we were the sole provider of a Quotation, generally you will only get 1 or 2 Quotes, mine being one of those. There is just a handful of Companies that Write Insurance to School Board/Public Entities. So even if you send it out to 100 different Agents, we are all sending our Underwriting Information to those same 2 or 3 Companies. So it just creates mass confusion, it is difficult for the School Boards Staff and for Tommy’s Office to compile the Underwriting Information for all of these Agents and we are sending them all to 1 or 2 Different Companies that are willing to quote. You know Paul as Head of the Insurance Committee that you get very few Quotations, as I said it is generally either mine or one other one. It would create a simplicity on the Quoting System that I really strive for, I have done the best that I can do for 41 Years, obviously I have been competitive. I live here, Clinton is my Town, East Feliciana is my Parish, I am a 1969 Graduate of Clinton High School and my Wife is a 1971 Graduate of Clinton High School. I have a vested interest in this Parish, please give me the opportunity to work to with you to get some consistency with my Underwriters if they know that we have Multiple Years, 3-Year, 2-Year would be the Minimum, because you are already going to give me or somebody 1-Year, so I am asking you to give me a Multiple Year Contract. If you don’t like it, no Penalty to get out, not like Direct TV, where if you get out early that is fine. But I promise you that I have done the best and I will continue to do the best on your behalf. Please consider giving me a Multi-Year Contract.

Board President Bradford questioned we had...

Board Member P. Kent related let me ask you, oh go ahead, I am sorry.

Board President Bradford have we voted on it already?

Confidential Asst. Bendily related it is not on the Agenda.

Board President Bradford related it is not on the Agenda...

Carlos J. Sam, Superintendent related we are just discussing it.

Board Member P. Kent related yes.

Board President Bradford continued I don’t know, maybe it is something we can look at in the Future.

Board Member Dawson questioned if we can’t get it on the Agenda for Next Month?

Board Member P. Kent related oh, yes that, yes.

Board President Bradford related let’s have Mr. Sam check into it and bring us some more information. Would you get with Mr. Sam, I do have some Questions about it Mr. Dart.

Agent Dart related sure.

Board President Bradford related one of my Questions is Insurance, the Market goes up and down, are we going to be locked in until a certain..

Agent Dart related you know what I get my Quotes, I get my Quotes...

Board President Bradford continued and you are already solid with us Mr. Dart, we take care of you, even if you come in high, we still take you sometimes!

Agent Dart related well I may be high, but I may be the only thing out there!

Board President Bradford related yeah, I know and we still take you and we don’t really be that aggressive as trying to out do you. We have never done that, but if you were to get with the Superintendent and ya’ll dig a little deeper in this thing and bring us some stuff back, I wouldn’t mind taking a look at.

Agent Dart related it is a common practice for Public Entities that they award more than just 1 or 2 Years...

Board President Bradford related yes and I do not like going over my Term on the Board on anything and I think we have what about 2 Years left. I don’t like doing that me personally...

Agent Dart related if you had 2 Years...

Board President Bradford continued I don’t like doing that.

Agent Dart continued if you had 2 Years and you have already decided to renew with me this Year, then all you are talking about is 1 Extra Year...

Board Member P. Kent related yes.

Agent Dart continued at this point.

Board President Bradford related well ya’ll check into it and maybe come back with us, can we do that?

Board Member Dawson related yes.

Board President Bradford questioned what about that Mr. Dart, Mr. P. Kent?

Carlos J. Sam, Superintendent related yes.

Board Member P. Kent questioned is Mr. Dart considered as our Agent, or what do you call it, Agent...

Agent Dart related Agent of Record.

Board Member P. Kent continued of Record at this point because he has got the Contract, correct?

Samuel D’Aquilla, 20^th JDC D.A. related that is correct.

Board Member P. Kent related now, Bill I am just asking this because I don’t know. If an Insurance Agent comes in and talks to the Superintendent and says man I can give you this deal, he is going to have to go through you, correct? Is that right?

Agent Dart related what happens Paul, what really happens and I wasn’t going to get into this is because there are only 2 or 3 Companies that will take a look at ya’lls Business, the School Board Business, then who ever the Agent is that sends the Application to the Company first is locked into that Company. So you have Agents now that are sending Applications in 6 Months in advance, even unsigned and as long as that Underwriter gets that Application then it blocks or prevents me from going to that same Company. So now it is a mad scramble and I am being fatuous but you know maybe I should start sending in an Application in now for Next Year and it is just ridiculous. The process that I have to go through to combat that and you know if this were a Business that had Multiple Carriers out there that would Write it then you would have more access and more Agents would be able to give you Quotations. But you don’t as evidenced this Year we had one, last Year we only had 2, mine and 1 other and I think the Year before that we only had mine...

Board Member P. Kent related we just don’t have the Bids, I mean the Quotes.

Board President Bradford asked Mr. D’Aquilla would you comment on this for us please?

Samuel D’Aquilla, 20^th JDC D.A. related they might be able to do it Next Year, there might be something, I don’t think they are or they are not going to be able to do it tonight. I think it was Bid out for a Year, if ya’ll want to bring it up at the next Meeting, or kind of look into it and get some more information, that might be good.

Board President Bradford related let’s see what he says about that.

Agent Dart related that he can live with that, if you want to take a look at it at the next Meeting and make a decision. And you know what, if ya’ll decide not to, I am still going to be in the Game...

Board President Bradford related you are still solid, you are on the ball and man you are ready to go!

Agent Dart continued it would just make it much more, or it would be a lot simpler.

Board President Bradford related you are good. One more Item, I am sorry, Thank You Mr. Dart.

Agent Dart related Thank You all very much for the Business, I appreciate it.

Board Member Joyce A. Kent rejoined the meeting at this time.

Item 8.B. Board President Bradford turned the floor over to Mr. Richard Terrell.

Richard Terrell, Chairman of the Finance Committee related to Board Members present ...

Board President Bradford related excuse me, Mrs. Bendily did we vote on the last item for the Resolution?

Confidential Asst. Bendily related yes, sir.

Board President Bradford related we did vote, okay. Thank You Mr. Dart.

Chairman Terrell related the next Item 8.B.(a) is to receive pre-audit communications from Postlethwaite & Netterville, APAC, with respect to conducting June 30^th, 2016 Audit. Chairman Terrell related we need a motion to that effect, Mr. Bradford.

Board President Bradford questioned what?

Chairman Terrell related we need a motion to that effect.

Board President Bradford called for a motion.

Motion by Vice-President Harrell, seconded by Mrs. J. Kent to receive pre-audit communications from Postlethwaite & Netterville, APAC, with respect to conducting June 30^th, 2016 Audit.

Board President Bradford then asked for any public questions or comments before a vote is taken on this motion.

Vice-President Harrell related we do appreciate ya’ll being patient with us tonight, we were ordering Breakfast, but I believe we can get past this!

Board President Bradford then proceeded with the vote. All yeas. The motion carried. Absent and not voting: Matthews and Corcoran.

Confidential Asst. Bendily related she has to give her presentation.

Chairman Terrell related okay and turned the floor over to the P&N Auditors for their presentation.

C.P.A. Alix Gruden related Good Evening Board Members and Superintendent Sam, I believe all of your have received a copy of our presentation, in blue, entitled “East Feliciana Parish School System Creating Louisiana’s Premier School District One Student at a Time Pre-audit meeting with those charged with governance Tuesday, October 4, 2016, P&N Postlethwaite & Netterville,” (a copy of which is attached hereto for reference). C.P.A. Gruden related she is here on behalf of our Firm Postlethwaite & Netterville, my name is Alix Gruden, I am the Audit Manager on the Audit Team and this my Colleague, Matt Breaux, who is the Audit Senior on the Audit Team and we are here to talk about our Audit of the Financial Statements for the Year Ended June 30^th, 2016. We plan on starting next week and we anticipate ending no later than December 31^st. So first I would like to talk about our responsibilities as Auditors, our Main Responsibility is to form an Opinion on your Financial Statements, I mean whether or not they are Materially Stated. So what we say is that it is our Opinion that they are presented fairly and in all material respects. It does not mean that we are giving absolute Assurance that they are 100% correct, just an Assurance. In addition we are responsible for forming an Opinion about Management, with oversight from the Board; is responsible for the actual Financial Statements. We do consider Internal Controls, we are required to understand the design and implementation of your Internal Controls of your Financial Statements and also at the bottom it mentions that we are required to inform you of any material illegal acts that comes from our Auditing Standards. But in addition the Legislative Auditor requires us to Communicate all misappropriation of funds to the Legislative Auditor. That means even if someone stole $5.00, we are required to include that in our report. Management’s Responsibilities, Management as I mentioned before is responsible for the integrity and fairness of the financial statements, they do that by maintaining adequate records and implementing effective Internal Controls. In addition, Management is responsible for approving any adjustments that we propose as a part of our Audit Procedures and also if we propose an adjustment and it is not corrected or for some reason it can not be corrected, Management is responsible for assuring us that they are not material. Okay, Independence, we are required to be Independent of the School Board. We have established quality control procedures to prevent us from losing our Independence and as of right now we are not aware of any circumstances that have impaired our Independence from the School Board. The next page is regarding the Concept of Materiality, like I mentioned before, Materiality is both Quantitative and Qualitative. So a lot of times we just think of a number threshold, but it can also have Qualitative aspects. Like for example Debt, if you Classified it as long-term, but it should be short-term, although it has no Dollar affect on Financial Statements that does have a Qualitative effect and it could still be a Material listing. As I mentioned before we would inform you of any unreported misstatements, but they would absolutely be immaterial. So the Scope of our Testing, we do quite a lot of Procedures, our Procedures to test the actual Account Balances, include Confirmation of Cash and Revenues and also we apply an Analytical Procedures and we in addition look at specific disbursements and specific transactions. On top of that we also, as I mentioned before we are required to understand your Internal Control Structure for Financial Statements, but we are not required to Test them and we will not be forming an Opinion on whether they are Operating effectively. We are also required to Test Internal Controls over Compliance with your Major Federal Programs, we do not form an Opinion on it, overall but we do Test some certain Internal Controls for their Operating effectiveness and we would report to you any Findings of if they are not designed or running effectively. Finally, we do Test for Compliance with your Major Programs, as part of our Single Audit and we Test for Compliance certain State Laws and Regulations. There is one New Accounting Standard this Year, it is nothing like the GASB 68, I don’t know if you remember that from last Year. But this one is for Investments and I believe you still only have your C.D.’s as Investments, it will most likely not be applicable. And then finally, the last page, Fraud Questions, if you enter “Yes” to any of these Questions, I look for you to contact me directly and discuss it. Also, feel free to contact me if you have any questions or concerns. Does anyone have any questions right now?

Board Member P. Kent related I do.

C.P.A. Gruden related yes, sir.

Board Member P. Kent questioned on your Scope of Major Testing...

C.P.A. Gruden related yes.

Board Member P. Kent related I noticed that you are looking at Internal Controls, which I appreciate you doing...

C.P.A. Gruden related yes.

Board Member P. Kent continued and Key Controls, watch those...

C.P.A. Gruden related yes.

Board Member P. Kent continued you are Testing Internal Controls over Compliance and Expenditures in the Payroll and Other Accounts Payables Programs?

C.P.A. Gruden related we do focus on Payroll and by Other Accounts Payable, we essentially mean Disbursements not related to Payroll.

Board Member P. Kent questioned can you tell me how deep you go into Payroll?

C.P.A. Gruden related Payroll, we make a selection to test Individually, we do Analytical Procedures. We also, we look in depth at the Procedures that you have Implemented and Designed and we determine whether or not they are sufficient to operate appropriately.

Board Member P. Kent questioned but you test a certain number of...

C.P.A. Gruden related yes, we...

Board Member P. Kent continued of whatever?

C.P.A. Gruden related yes, we Test, so when we say we Test Key Controls, so Internal Control can be something very small, for example just a Bookkeeper reviewing a Schedule or it could be the Superintendent Reviewing a Schedule. Well the Superintendents’ Review is stronger than a Bookkeeper, so we would be more concerned about what the Superintendent does versus what a Bookkeeper is doing. But we do look at overall, who is doing what, making sure that you have Segregation of Duties. And so with regards to Payroll, there is a lot of Compliance that you have to deal with, to make sure that you comply with all of the Federal and State Laws...

Board Member P. Kent related yes.

C.P.A. Gruden continued so we do look to make sure that your are addressing that and then just to make sure that you are keeping time correctly. To make sure that nobody is charging hours to a Federal Program that they shouldn’t be...

Board Member P. Kent related oh, yes.

C.P.A. Gruden continued it is pretty extensive.

Board Member P. Kent related I got you, I appreciate it, Thank You.

Board President Bradford called for any more questions?

Board Member Dawson related just one, do you want this?

Matthew Breaux, C.P.A., Senior Auditor related yes, I will collect them.

C.P.A. Gruden related alright if there is no other questions.

Board President Bradford called for any more questions.

C.P.A. Gruden concluded Thank You very much for having us do this.

Board Member Terrell related Thank You.

Board President Bradford then called for a motion to adjourn.

Board Member P. Kent related it is about time!

There being no further business to come before the Board, a motion for adjournment by Mrs. Dawson, seconded by Mrs. J. Kent, prevailed until the next regular meeting unless called into special session by the President.

CARLOS J. SAM, SUPERINTENDENT MICHAEL RAY BRADFORD,

SECRETARY-TREASURER BOARD PRESIDENT